Minutes 2011-06-20

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JUNE 20, 2011 – 7:30 PM
RONALD PROVARD EDUCATION CENTER

THERE WILL BE AN EXECUTIVE SESSION AT 6:15 PM PRIOR TO THE MEETING.

MINUTES
(Approved July 18, 2011)

General Business
1. Call to Order – Mr. DeHaas
  1. Pledge of Allegiance to the Flag
    Mr. DeHaas called the meeting to order.
  2. Roll Call
    Members present – Emily Bates, Jennifer Clancy, John DeHaas, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, Jeffrey Royer, Lois Ann Schroeder, Cathy Shaffer
    Members not present – Michael Hogg, Student Board Representative
  3. Public Comment
    None at this time.
  4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Monthly Board Meeting of May 16, 2011. [Approve as submitted/corrected]
    The minutes stand approved as submitted
2. Treasurer’s Report – Mr. Miller [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, a motion to approve the below-mentioned items; second; and roll call vote]
  Motion, Miller, Second, Leopold-Sharp, and unanimously passed (9-0); Approval of the Treasurer’s Report, except General Fund under Payment of Bills.
  Motion, Miller, Second, Leopold-Sharp, and unanimously passed, except Freireich, abstain (8-0-1); Approval of General Fund under Payment of Bills of the Treasurer’s Report.
  1. Approval of Treasurer’s Report as of 05/31/11 [File for audit] The Treasurer’s Report, Summary Report and Check Summary are provided.
    Fund Account Reports showing balance as of 05/31/11
    Food Service Fund – $210,336.93
    Capital Reserve Fund – $315,938.05
    Capital Projects Fund-Bond Series of 2006 & 2007 – $4,671,467.07
    
    Payment of Bills
    General Fund-2010-11 – $1,112,490.02
    Food Service Fund – $125,702.57
    Capital Reserve Fund – $0
    Capital Projects Fund-Bond Series of 2006 & 2007 – $631,405.06
Board President’s Report – Mr. DeHaas
1. Executive Session. The Board met in executive session following the May 16, 2011 Regular Monthly Meeting and on May 23, 2011 and during the Finance Committee Meeting on June 8, 2011 for the purpose of discussing personnel and/or legal issues and on May 26, 2011 and prior to this meeting for the purpose of discussion with the teacher’s association.
  Mr. DeHaas reported the information above.
Superintendent’s Report – Dr. Orban
1. Enrollment Report. The monthly enrollment report is provided.
  Dr. Orban highlighted the enrollment report. She also reported the enrollment at the Regional Charter School being six YS students that have registered at this point. This information is unofficial at this time and official information will be available later.
2. York Suburban Education Foundation. Spring grant awards included EITC grants in the amount of $18,590 and non-EITC grants in the amount of $10,302 for a total of $28,892.
  Dr. Orban reported the above information.
3. Approval of Graduates of the Class of 2011. The administration recommends the Board approve the list of graduates of the Class of 2011 and that a listing be placed in the minutes of tonight’s meeting. [Motion and Vote]
  Motion, Bates, Second, Freireich, and unanimously passed (9-0); Approval of the list of graduates of the Class of 2011.
  Mrs. Freireich asked about the cyber summer school sign-up.
  Dr. Merkle responded 17 students, with 10 in PE, and enrollment is still open. The exact figures will be reported in July.
Student Board Representative Report – Mr. Hogg
No Report.
Academic Standards and Curriculum Committee Report – Mrs. Clancy
1. The minutes of the May 19 Curriculum Committee meeting are provided.
  Mrs. Clancy reported the above information.
2. The next Curriculum Committee meeting is scheduled August 18 at 11:00 AM
  Mrs. Clancy reported the above information.
Buildings and Grounds Committee Report – Mrs. Freireich
1. Valley View Elementary Renovation Project Update. Mrs. Freireich will provide a project update. The monthly executive summary is provided. Mr. Houser will be available for any questions.
  Mrs. Freireich reported the above information and provided a project update.
  Mrs. Clancy asked if a site visit will be scheduled over the summer?
  Mrs. Freireich responded yes a visit will be scheduled.
2. PlanCon Part I: Interim Reporting. The Department of Education PlanCon process requires the submission of an interim report when the total structure contract costs for a project reaches 3% ($206,718) or $300,000 whichever is less. The current approved contract changes through May exceed this amount. David Schrader, architect for the project will be reviewing PlanCon Part I.
  Mr. Schrader provided an explanation of the PlanCon Part I which is a public reporting mechanism that will be submitted to PDE.
  Public Comment? None at this time.
  Motion, Freireich, Second, Royer; Approval of PlanCon Part I: Interim Reporting for the Valley View Project. Roll call vote, all present, yes. Motion carried 9-0.
3. Valley View Elementary Project Change Orders. The administration recommends the approval of the proposed change orders in the amount of $46,890.77 for the Valley View renovations and additions project. The individual change orders are provided. [Motion and Vote]
  Mr. DeHaas requested from Mr. Schrader, an explanation for change orders marked design omission compared with design error.
  Mr. Schrader responded both fall under designer missing things. We carry error and omission insurance. Some could have been designed differently.
  Mr. DeHaas asked if discussion will take place outside of public session, what is error, what is omission and having settlement?
  Mr. Schrader responded yes, same procedure that was done with Yorkshire project.
  Motion, Freireich, Second, Clancy; Approval of proposed change orders in the amount of $46,890.77 for the Valley View renovations and additions project.
  Public comments? None at this time.
  Roll call vote, all present, yes. Motion carried 9-0.
4. The next Buildings and Grounds Committee meeting is scheduled June 29 at 3:45 PM.
  Mrs. Freireich reported above information.
Communications Committee Report – Mrs. Schroeder
1. The Activities Report is provided.
  Mrs. Schroeder reported above information.
Finance Committee Report – Mr. Miller
1. Proposal for 2012 PSBA Legislative Platform. The Finance Committee recommends the approval of a proposal to the Pennsylvania School Boards Association concerning cyber charter school funding. [Motion and Vote]
  Motion, Miller, Second, Leopold-Sharp; Approval of a proposal to the 2012 Pennsylvania School Boards Association Legislative Platform concerning cyber charter school funding.
  Mrs. Clancy suggests amending the language under rationale – YSSD and other school districts in Commonwealth – to allow the state to embrace this.
  Motion, Miller, Second, Leopold-Sharp; withdraw motion.
  Motion, Miller, Second, Leopold-Sharp; Approval of a proposal to the 2012 Pennsylvania School Boards Association Legislative Platform concerning cyber charter school funding with amended language under rationale – YSSD and other school districts in the Commonwealth.
  Mrs. Freireich asked if this proposal is not accepted by platform committee, do we have to bring it to October legislative committee meeting at the conference?
  Mrs. Clancy replied that we feel very strongly about this and we will make sure we speak to this at meeting in October.
  Public comment?
  Joel Sears, 1750 Wyndham Dr – Why is this limited to cyber?
  Roll call vote, all present, yes. Motion carried 9-0.
  Mrs. Clancy asked the Finance Committee to report back to Board once notification is received.
  Mr. Miller replied the Finance Committee will follow through with that request.
2. The next Finance Committee meeting is scheduled July 27 at 7:30 AM.
  Mr. Miller reported the above information.
Personnel Committee Report – Mrs. Shaffer
1. The Personnel Committee recommends that the Board retain, appoint and elect Dr. Kathryn L. Orban in the position of Superintendent of Schools for a four year term and approve the Superintendent Contract for July 1, 2011 through June 30, 2015. [Motion and Vote]
  Motion, Shaffer, Second, Royer; Retain, appoint, and elect Dr. Kathryn L. Orban in the position of Superintendent of Schools for a four year term and approve the Superintendent Contract for July 1, 2011 through June 30, 2015.
  Public comment? None at this time.
  Roll call vote, all present, yes. Motion carried 9-0.
2. The Personnel Committee Report listing resignations and a reassignment is provided.
  Mrs. Shaffer reported above information.
3. Consent Agenda: You have before you the Personnel Report which includes employment, granting of professional status/tenure, appointment of department chairs and resource personnel, and re-appointment of winter season coaches for 2011-12. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; roll call vote.
  Motion, Shaffer, Second, Bates, and unanimously passed (9-0); Approval of Personnel Report which includes employment, granting of professional status/tenure, appointment of department chairs and resource personnel and re-appointment of winter season coaches for 2011-12.
  Dr. Merkle introduced Catherine Braun, Erika Styer, and Mark O’Reilly.
4. Employment
  1. Name: Catherine E. Braun
    Education: Sayreville War Memorial High School, Diploma; Rutgers University, B.S. in Natural Resource Management; Montclair State University, M.S. in Biology
    
    Certification: Biology 7-12; Earth and Space Science 7-12; General Science 7-12
    
    Experience: William Penn Senior High School, York, PA, Biology and General Science Teacher; Millbrook High School, Raleigh, NC, Biology Teacher; Auburn High School, Auburn, NY, Biology Teacher; Conerly Road and Pine Grove Manor Elementary Schools, Franklin Township, NJ, Science Lab Specialist; Highland Park Middle School, Highland Park, NJ, General Science Teacher
    
    Contract: Professional Contract
    
    Salary: $62,865 – M.S. – Step 5
    
    Assignment: Science Teacher
    
    Building: High School
    
    Effective: 2011-12
  2. Name: Erika S. Styer
    Education: Eastern York High School, Diploma; Millersville University, B.S.E. in Biology Education
    
    Certification: Biology 7-12
    
    Contract: Temporary Professional Contract
    
    Salary: $48,040 – B.S. – Step 1
    
    Assignment: Science Teacher
    
    Building: High School
    
    Effective: 2011-12
  3. Recommend the employment of Nancy Figdore as Assistant Head Cook at the High School at the hourly rate of $13.15 effective June 6, 2011;
  4. Recommend the employment of Nancy Geesey as Assistant Head Cook at the Yorkshire Elementary School at the hourly rate of $13.00 effective August 29, 2011;
  5. Recommend the employment of Angela Gurnavage as a Food Service Employee at the Yorkshire Elementary School at the hourly rate of $9.15 effective August 29, 2011;
  6. Recommend the employment of Amy Lambert as a Food Service Employee at the High School at the hourly rate of $9.15 effective August 29, 2011;
  7. Recommend the employment of Robin Lewis, who is currently a half-time Custodian at the Indian Rock Elementary School, as a full-time Custodian at the Education Center at the hourly rate of $12.14 beginning June 13, 2011;
  8. Recommend the employment of Kay Mahanes as a Food Service Employee at the Yorkshire Elementary School at the hourly rate of $9.15 effective August 29, 2011;
  9. Recommend the employment of Alexis Morrow, who is currently a half-time Kindergarten Teacher at the Valley View at Yorkshire Elementary School, as a full-time Second Grade Teacher at the Valley View Elementary School at the salary of $49,495-B.S.-Step 2 beginning with the 2011-2012 school year;
  10. Recommend the employment of Mark O’Reilly as Assistant Athletic Director at the salary of $32,000, effective for the 2011-2012 school year. A copy of the job description is provided;
5. Granting of Professional Status/Tenure. Recommend awarding of professional status/tenure to the following temporary professional employees who have completed six consecutive semesters of employment in the York Suburban School District and “during the last four months of the third year has performed satisfactorily [Section 1108 of the Public School Code of 1949 as amended by Act 16 of 1996].” This professional status should be effective June 20, 2011.
  Cynthia Abeles
  Shane Jansen
  Kate Newland
  Gina Sipple
  Jessica Smith
  Laura Tate
6. Department Chairs. Recommend the following teachers be hired for a three-year term (July 1, 2011-June 30, 2014) as Department Chair, effective 2011-2012.
  1. 6-8 Language Arts – Karen Page – Annual Compensation, $1800
  2. 6-8 Math – Debra Young – Annual Compensation, $1800
  3. 6-8 Science – Kathleen Green – Annual Compensation, $1800
  4. 6-8 Social Science – Cynthia Eifert – Annual Compensation, $1800
  5. 9-12 English – Elizabeth Bedell – Annual Compensation, $2400
  6. 9-12 Math – David Wickenheiser – Annual Compensation, $2400
  7. 9-12 Science – Leslie Gentzyel – Annual Compensation, $2400
  8. 9-12 Social Science – Sarah Rodenburgh – Annual Compensation, $2400
  9. K-12 Art – Karen Fornadel – Annual Compensation, $2000
  10. K-12 Business & Computer – Kevin Willson, Annual Compensation, $2000
  11. K-12 Music – Ashley Thrush – Annual Compensation, $2000
  12. K-12 PE/Health – Daniel VanHouwe – Annual Compensation, $2000
  13. 6-12 Technology Ed – Tac Thomas – Annual Compensation, $1800
  14. 6-12 World Language – Heather Kinneman – Annual Compensation, $1800
  15. 9-12 Guidance – Tina Soullaird – Annual Compensation, $1600
  16. 9-12 Special Education – Donna Haun – Annual Compensation, $1600
7. Resource Personnel. Recommend the following teachers be hired for a three-year term (July 1, 2011-June 30, 2014) as Resource Personnel, effective 2011-12.
  1. K-2 Language Arts – Patricia Murray – Annual Compensation, $400
  2. K-2 Math – Wendy Hauck – Annual Compensation, $400
  3. K-2 Science – Cheryl Johnson – Annual Compensation, $400
  4. K-2 Social Science – Charlene Benjamin – Annual Compensation, $400
  5. 3-5 Language Arts – Louise Hasenfuss – Annual Compensation, $600
  6. 3-5 Math – Mitzi Karr – Annual Compensation, $600
  7. 3-5 Science – Stacy Houck – Annual Compensation, $600
  8. 3-5 Social Science – Amy Uffelman – Annual Compensation, $600
  9. K-12 ESL – Sallie Spanswick – Annual Compensation, $1000
8. Re-Appointment of Winter Season Coaches for 2011-2012.
  1. Thomas Triggs – Head Basketball
  2. Kevin Wood – Junior High Basketball
  3. Paul Kuhn – Assistant Junior High Basketball
  4. Erik Kuntz – Junior High Wrestling
  5. Craig Brennan – Head Swimming Boys and Girls
  6. Mike Appleby – 1st Assistant Swimming
  7. Hope Kowalewski – Assistant Swimming
  8. Craig Eckbold – Assistant Swimming
  9. Robert Rudisill – Head Basketball
  10. Jessica Barley – Assistant Basketball
  11. Kent Ketterman – Junior High Basketball
  12. Brett Young – Assistant Junior High Basketball
  13. Leslee Yoder – Head Cheerleading
  14. Rebecca Flynn – Co-Middle School Cheerleading
  15. Melissa Martin – Co-Middle School Cheerleading
9. The next Personnel Committee meeting is scheduled August 18 at 2:00 PM.
  Mrs. Shaffer reported above information.
Planning Committee Report – Ms. Leopold-Sharp
1. Overnight Field Trip Request. The administration recommends the approval of the trip request. [Motion and Vote]
  Dr. Orban reported this request would be a 10-12 day trip. The Board did approve a trip to Spain during the 2003 school year and the trip was canceled because of the situation in the world and the state department advisories not to travel.
  Mrs. Valero stated that Mr. Coy has organized the trip and there is tremendous interest from students in Level IV and V.
  Mrs. Shaffer, Mrs. Clancy and Ms. Leopold-Sharp thanked Mrs. Valero and Mr. Coy for organizaing this trip, making the effort to plan this trip and are pleased the trip will happen.
  Motion, Leopold-Sharp, Second, Freireich; Approval of the overnight field trip request to Spain.
  Public comment? None at this time.
  Roll call vote, all present, yes. Motion carried 9-0.
2. York Academy Regional Charter School 2011-2012 Revised Calendar. The administration recommends the approval of the revised calendar for 2011-2012 for York Academy Regional Charter School to allow additional professional development days and additional student-led conference days. This is a revised calendar from one that was presented in the November 2009 application. [Motion and Vote]
  Motion, Leopold-Sharp, Second, Royer; Approval of the York Academy Regional Charter School 2011-2012 revised calendar.
  Mr. Royer reported per state law, they have to have a different calendar for each of the three districts.
  Mrs. Schroeder added this is a perfect opportunity to look to the county to have common school calendar.
  Public comment?
  Joel Sears – What is student-led conference?
  Mrs. Freireich replied it is a different concept and students will be involved in conference.
  Dr. Orban stated they teach the students how to lead the conferences. There is high student and parent involvement.
  Mr. Royer added my daughter in third grade in this district led the parent teacher conference.
  Voice vote, all present, yes. Motion carried 9-0.
3. The next Planning Committee meeting is scheduled July 11 at 7:30 PM.
  Ms. Leopold-Sharp reported the above information.
Policy Review Committee Report – Ms. Bates
1. Policy Revisions. The Policy Review Committee recommends adoption of the following revised policies and new policy. [Motion and Vote]
  1. No. 913 – Relations with Nonschool Organizations-Groups-Individuals
  2. No. 913.1 – Distribution of Literature and Commercial Advertising
  3. No. 913.2 – Commercial Sponsorship Agreements
  4. No. 237 – Electronic Devices
  5. No. 226.1 – Video Surveillance
    Ms. Bates introduced the policies on this evening’s agenda and stated a misprint will be corrected on Policy 226.1 under Authority – …apprehension and possible prosecution of persons violating applicable laws…
    Mrs. Clancy suggested on policy 913.2 in section 1 to amend language to limited naming.
    A discussion continued. Points of the discussion included – on Policy 913.2 in section 1, amend language to limited naming rather than naming; limited naming does make sense for a period of time based on the dollars; there is difference in naming and sponsorship; limited naming is a sponsorship, paying money to have name associated to something; limited naming would provide more latitude; having it spelled out in policy does make it clear; previous discussion with Board was out of allegiance and respect for an individual and that could be seen as more important than the money.
    Motion, Bates, Second, Freiriech; Approval of five policies with amended information stated previously. Roll call vote, all present, yes. Motion carried 9-0.
2. The minutes of the Policy Review Committee Meeting on May 24 and June 13 are provided.
  Ms. Bates reported the above information.
3. The next Policy Review Committee meeting is scheduled August 1 at 11:00 AM.
  Ms. Bates reported the above information.
York Area Tax Bureau Report – Ms. Leopold-Sharp
Ms. Leopold-Sharp reported disbursements will be made in July. The bylaws committee does plan a merged entity of the York and Adams Counties tax collection to theYork Adams Tax Bureau as has been done in the past.
York County School of Technology – Mr. Royer
1. The Mini-Board Report dated May 26 is provided by the York County School of Technology Joint Operating Committee.
  Mr. Royer reported the above information. There were 293 graduates at Commencement with 12 from YS.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported 132 students were eligible to graduate, 118 participated in Commencement at the York Learning Center. The total for the year was 173 graduates. There were a total of 12 YS graduates for the year. There are currently 5 or 6 still enrolled.
Lincoln Intermediate Unit Board Report
1. “…by Dawn’s Early Light” outlining the highlights of the June 7 LIU Board Meeting is provided.
  Mr. DeHaas reported the above information.
Legislative Policy Committee Report – Mrs. Clancy
Mrs. Clancy reported the legislative breakfast went very well with good feedback from board memers. Thank you letters were sent. This will become an annual tradition for the District about same time each year. Also, Mrs. Shaffer informed me that Senate Bill 612 came out of Senate Education Committee allowing for the furlough of teachers based on economic reasons based on seniority and requires equal number of administrative furloughs by ratio.
Business Office Report – Mr. Younkin
1. Market Street Sports Group Agreement. The administration recommends the Board approve the agreement with Market Street Sports to provide marketing services to the District for commercial sponsorships. [Motion and Vote]
  Motion, Shaffer, Second, Royer; Approval of the agreement with Market Street Sports to provide marketing services to the District for commercial sponsorships.
  Mrs. Freireich stated a grammatical error on agreement – page 1, paragraph 3, correction should be “If YS exercies such termination of Services properly performed…”
  Mrs. Clancy suggests in first paragraph under Purpose, amend languge to “limited naming.”
  Motion, Shaffer, Second, Royer; withdraw motion
  Motion, Shaffer, Second, Royer; Approval of the agreement with Market Street Sports to provide marketing services to the District for commercial sponsorships with amended language as stated. Roll call vote, all present, yes. Motion carried 9-0.
  Public Comment? None at this time.
2. Springettsbury Township Tax Collector Settlement. The administration recommends the acceptance of the proposed Settlement Agreement between the District and Margaret Cousler, Springettsbury Township Tax Collector, and Travelers Casualty and Surety Company of America to resolve the lawsuit docketed to No. 2009-SU-5632-08 in the Court of Common Pleas of York County. [Motion and Vote]
  Mr. Spare suggests the motion be amended to specifically include in the settlement agreement addresses and includes resignation of Margaret Cousler effective midnight on June 30, 2011 as tax collector.
  Motion, Leopold-Sharp, Second, Royer; Acceptance of the proposed Settlement Agreement between the District and Margaret Cousler, Springettsbury Township Tax Collector, and Travelers Casualty and Surety Company of America to resolve the lawsuit docketed to No. 2009-SU-5632-08 in the Court of Common Pleas of York County that addresses and includes the resignation of Margaret Cousler effective midnight on June 30, 2011 as Tax Collector.
  Public comment?
  Joel Sears – What are the financial dimensions of agreement?
  Mr. Spare responded the claim in the lawsuit is approximately $50,000 in interest and that is what is being waived in exchange of her resigning.
  Mr. DeHaas added and in exchange for District not to expend 4/5 of that amount in estimated legal fees to try to recover somthing that may or may not be recoverable based on assets.
  Mr. DeHaas also reported there is a press release available this evening for the media.
  Roll call vote, all present, yes. Motion carried 9-0.
3. Appointment of Tax Collector for Springettsbury Township. The administration recommends the appointment of Michelle Ross as tax collector for the 2011-12 school tax bills for Springettsbury Township. [Motion and Vote]
  Motion, Royer, Second, Leopold-Sharp; Appointment of Michelle Ross as tax collector for the 2011-12 school tax bills for Springettsbury Township.
  Ms. Leopold-Sharp reported that Michelle Ross will have special sittings in East York Elementary School. The prior tax collector had an office in Springettsbury Township but not in the district.
  Mr. Younkin reported this information will be included with the tax bill.
  Roll call vote, all present, yes. Motion carried 9-0.
Title Report. Dr. Maloney
Mr. Younkin reported preliminary allocations for 2011-12 for Title I is $216,017, 1.4% reduction from 2010-11; Title II is $60,074, 13.7% reduction from 2010-11; Title III, $25,461, up slightly 8.9% from 2010-11. For federal funds for Title allocations, overall figures are down 3.6% from 2010-11. The final budget amount budgeted is about $84,000 less than we planned.
Recognition of Visitors
Public comment? None at this time.
Adjournment
The meeting was adjourned at 8:32 PM.

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