Minutes 2013-08-19

1. Call to Order – Ms. Leopold-Sharp 
   1. Pledge of Allegiance to the Flag 

      Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.

   2. Roll Call

      Members Present – Emily Bates, Jennifer Clancy, John DeHaas, William Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Alison Liu  (Student Representative)

   3. Public Comment

      An opportunity was provided for public comment. 

      Dick Grau, 2401 Cambridge Road – complimented the Board on looking for debt reduction of $1.5 million and maintaining quality education at YSSD; does the District have a policy on transgender students?

      Dr. Orban replied a policy regarding harassment does exist and does need updating.  The Policy Review Committee plans to review the policy at its next meeting on August 27.

      Robert Renjilien, 2641 Raleigh Drive – spoke in support of the acceptance of Gay Straight Alliance Club at the high school

      Alex Bukoski, 1615 Clover Lane – 12th grade student at high school; made several comments about the impact Coach Guyer has had with students over the years; made a suggestion of naming the Richard Guyer Natatorium at the high school

   4. Discussion and Action on Board Minutes – Approval of the Minutes of the Combined Planning Committee & Regular Monthly  Meeting of  July 15, 2013 and the Special Board Meeting & Planning Committee Meeting of August 5, 2013.  [Approve as submitted/corrected]

      Ms. Leopold-Sharp approved the minutes as submitted.

Motion, Miller, Second, Schroeder; Acceptance of the consent agenda of the Treasurer’s Report.  Roll Call Vote, all present, yes.  Motion carried 9-0.

Mr. Miller reported the Treasurer’s Report has a new format and layout and asked Board members to relay any concerns to Ms. Mason or himself.

1. Approval of Treasurer’s Report as of July 31, 2013 [File for audit] 
   Treasurer’s Report

   * General Fund Revenue Report (Revenue accounts are budgeted with negative values)
   
   * General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)

   * Other Funds Reports 

   Check Summary Report

   * These are new reporting formats.

2. Fund Account Reports showing balance as of July 31, 2013
   1. General Fund – $4,277,312.23
   2. Food Service Fund – $123,688.07
   3. Capital Reserve Fund – $123,523.54
   4. Capital Projects Fund-Bond Series of 2006 & 2007 – $1,014,134.26
3. Payment of Bills
   1. General Fund-2012-13 – $1,928,145.11
   2. Food Service Fund – $0
   3. Capital Reserve Fund – $0
   4. Capital Projects Fund-Bond Series of 2006 & 2007 – $246,097.44

1. Executive Session.  The Board met in Executive Session on August 5, 2013 following the Special Board Meeting & Planning Committee Meeting and on August 6, 2013 for the purpose of discussing personnel and/or legal issues.

   Ms. Leopold-Sharp reported above information.

   Ms. Leopold-Sharp reported the solicitor made a suggestion for a different roll call vote system and will discuss with Ms. Mason.

1. Congratulations to Dr. Gregory Gulley on earning his doctorate.  The title of his dissertation is A PLC Investigation of Leadership and Collaboration and Its Impact on Teacher Effectiveness. 

   Dr. Orban extended congratulations to Dr. Gregory Gulley.

2. Student Enrollment Report

   Dr. Orban highlighted above and added there are 25 more registrations scheduled for this week and some more for next week.  The normal enrollment report format will be available in September.

   A discussion continued. Points of the discussion – previously most changes were taking place in Grades 6 and K but now changes are occurring in all grades; the EUG and SUG abbreviations are a state reporting requirement and represent elementary ungraded and secondary ungraded students.

3. Pennsylvania Public Education Excellence Fair at the PASA/PSBA School Leadership Conference 
   Emotional Power Program (EP² ) – Ms. Lisa Acquaviva
   Book Clubs – Dr. Beth Ann Pratte, Ms. Kathy Cardello

   Dr. Orban reported above information and stated some students in these activities will be showcased beyond the YS community.  The district is very proud these programs have been selected to be represented at the conference.

4. Office for an Officer– Mr. Ellis

   Mr. Ellis reported the high school administration met with Spring Garden Township Police Chief Swartz and Office Lehman and brainstormed ways to engage in safety and increase police presence in building.  A School Resource Officer is costly.  The idea of an Office for an Officer was developed.  The police do stop in the building any time and a place, either a classroom or a conference room not being used, will be made available for the police to complete their paperwork and/or make a phone call.  There is zero cost for this program.

   A discussion continued.  Points of the discussion – these discussions are also taking place at Indian Rock and Valley View Elementary Schools.  Springettsbury Township Police Department is involved with ice cream socials at the elementary level.  There is no longer a School Resource Officer arrangement due to no grant money remaining and the district eliminated this service to save money.

5. Administrative Recommendation for 2013-14 Academic/Achievement District Goal – Mr. Ellis, Dr. Maloney

   Dr. Orban reported the administration has reviewed information at the board’s request for a recommendation for the above. 

   Dr. Maloney and Mr. Ellis provided two handouts to board members, shared specific information and answered several questions from board members.  Further review will take place at the Academic Standards & Curriculum Committee meeting on August  28.

6. Curriculum Development and Review Cycle Information

   Dr. Orban highlighted above information.
   

7. Middle States Discussion – Mr. Ellis

   Mr. Ellis highlighted above information and the administration’s recommendation is discontinuation of Middle States Accreditation.

   A discussion followed.  Points of the discussion were – the student profile contains much information about YS to assist college admissions personnel when students make application; there are six different accreditation agencies in the nation and college admissions offices have stated the accreditation is not important; York County Principals have reported no concerns not having the accreditation and students are experiencing Ivy League acceptances; the Keystone Exams and PSSA measurements can be compared in a national measurement.

   Motion, DeHaas, Second, Schroeder; Terminatation of Middle States Accreditation membership for the District.

   An opportunity was provided for public comment.

   Dick Grau, 2401 Cambridge Road – agreed with administration’s recommendation to save money for the district

   Roll Call Vote, all present, yes.  Motion carried 9-0.

8. Wellness Update – Dr. Merkle

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   Dr. Merkle highlighted above information, asked Board members and audience to engage in a brain break, complimented Doreene Baughman for her work with the YS Well website and newsletters, announced the Wellness Day for the community on September 7 at 8:30 AM at the high school that includes a 5K run, 1 mile fun run or walk and many other activities.  BE YS WELL!

   Dr. Orban thanked the Board members that attended this morning’s opening day program for staff members.

9. Superintendent’s Goals 

   Dr. Orban highlighted above information.  It was noted to replace YS Education Association with YS Education Foundation.

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Miss Liu reported the sports teams and band are practicing and the student council is starting to work in committees for preparation of new school year.  Student Council did attend a conference this summer.

1. Facilities Utilization Continued Discussion

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   Mr. DeHaas provided a summary of the last Facilities Committee meeting.  A discussion by the Board to provide direction to the administration for class size and grade differentiation needs to be scheduled.  The Feasibility Study document was received and distributed to Board members and will be posted to the district website.  The facilities utilization discussion will be continued at a future meeting of the Board. 

2. The next Facilities Committee meeting is scheduled August 28 at 5:30 PM.

   Mr. DeHaas reported above.

   Mrs. Shaffer added that all committee meetings are public meetings.

1. High School Clubs and Organizations – Dr. Orban 
   1. High School Student Activities Summary
      The administration recommends approval of the High School Clubs and Organizations for the 2013-14 school year.  [Motion and Vote]

      Motion, Bates, Second, Schroeder; to approve the above recommendation.
      

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      A lengthy discussion took place on the above recommendation specifically supporting and not supporting National Day of Silence, followed by an Executive Session for the purpose of legal issues at 9:13 PM.

      The meeting reconvened at 10:08 PM.

      Amendment to Motion, Bates, Second, Schroeder; Approve the High School Clubs and Organizations for the school year 2013-14 as presented and direct the administration to limit disruption to the curriculum.  Roll Call Vote, all present, yes.  Motion carried 9-0. 

2. The next Planning Committee meeting is on September 9 at 7:30 PM.

   Mr. Kirk reported above.

1. Consent Agenda:  You have before you the Personnel Report which includes resignations, employment, re-appointment of extra-curricular positions at the middle school, substitute teachers and re-appointment of medical personnel.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; second; roll call vote.

   Motion, Shaffer, Second, Bates; Approval of the consent agenda of the Personnel Committee Report.  Roll Call Vote, all present, yes.  Motion carried 9-0.

   Dr. Merkle reported that Cheryl Bowman had to leave due to the length of this meeting and welcomed Natalie Hasenfuss that was in attendance at the meeting..

   Mrs. Shaffer reported 4th quarter committee meeting dates are being determined.

   1. Resignations
      1. Recommend Board approval of the resignation of Elizabeth Axe, Lunchroom Aide at East York Elementary , effective August 7, 2013.
      2. Recommend Board approval of the resignation of Joanne Day, Kid Writing Aide at Yorkshire Elementary, effective August 12, 2013.
      3. Recommend Board approval of the resignation of Chad Garner as Assistant Football Coach effective August 13, 2013.
      4. Recommend Board approval of the resignation of Eric Smith, Groundskeeper at the High School, effective August 28, 2013.
      5. Recommend Board approval of the resignation of Holly Weinrich, Lunchroom Aide at East York Elementary, effective August 2, 2013.
      6. Recommend Board approval of the termination of the agreement with Penn-Mar Organization for a lunchroom aide at Indian Rock.  
   2. Employment
      1.  Name:                   Cheryl M. Bowman
         

         
         Education:             Mayo High School, Rochester, MN, Diploma; Syracuse University,
                                         B. S. in Fashion Design; Millersville University, Teaching Certification

         Certification:        Elementary K-6

         Contract:              Temporary Professional Contract

         Salary:                    $24,950* (*Salary is pro-rated based on 50% employment) – B.S. –                                     Step 1

         Assignment:    AM Kindergarten Teacher

         Building:          Valley View Elementary

         Effective:          2013-2014

      2. Recommend the employment of Elizabeth Axe as a Substitute Kid Writing/Intervention Aide/Secretary effective for the 2013-2014 school year.

      3. Recommend the employment of Jo Ellen Ferguson as a Kid Writing/Intervention Aide at Yorkshire Elementary School, effective for the 2013-2014 school year at the hourly rate of $10.50.

      4. Recommend the employment of Christine Forney as a full-time substitute teacher for the first semester of the 2013-2014 school year as a school counselor at Valley View Elementary and Yorkshire Elementary for Margaret Flannelly, at the salary of $24,950 (Pro-rated based on one semester employment and Step 1 of the Bachelor’s Degree Schedule).

      5. Recommend the employment of Laurel Graff as a Kid Writing/Intervention Aide at Valley View Elementary School, effective for the 2013-2014 school year at the hourly rate of $10.90.

      6. Recommend the transfer of Natalie Hasenfuss to the position of Director of Pupil Personnel effective August 20, 2013, at the salary of $100,000.

      7. Recommend the employment of Cathi Hicks as a full-time substitute teacher for the 2013-2014 school year as a 3^rd grade teacher at Indian Rock, at the salary of $49,900, based on Step 1 of the Bachelor’s Degree Schedule.  Cathi was previously hired as a long term substitute 3rd grade teacher at Indian Rock for Sarah Coppersmith.

      8. Recommend the employment of Dana McGurk as a long term substitute 3^rd grade teacher for Sarah Coppersmith at the Indian Rock Elementary School, starting August 19, 2013, through November 8, 2013, at the daily rate of $105.

      9. Recommend the employment of Whitney Sementelli as Assistant Field Hockey Coach at the salary of $2,586 which represents Step 2 of the Extracurricular Salary Schedule.

      10. Recommend the employment of Ryan Simpson as Assistant Football Coach at the salary of $3,414 which represents Step 2 of the Extracurricular Salary Schedule.

      11. Recommend the employment of Linda Slenker as a Kid Writing/Intervention Aide at Valley View Elementary School, effective for the 2013-2014 school year at the hourly rate of $10.50, pending clearances.

      12. Recommend the employment of Catriona Smith as a Reading Aide at East York Elementary School, effective for the 2013-2014 school year at the hourly rate of $10.50.

      13. Recommend the employment of Barbara Young as a Substitute Secretary, effective for the 2013-2014 school year at the hourly rate of $10.00. 

   3. Re-Appointment of Extra-Curricular Positions for 2013-2014 – Middle School

      1. Michael Jackson – TV Technical Advisor

      2. Jared Moore – Musical Set Construction

      3. Scott Payne – TV Program Advisor

   4. Substitute Teachers for 2013-2014

   5. Guest Teachers for 2013-2014

   6. Re-Appointment of Medical Personnel for 2013-14

      1. Recommend the re-appointment of Christian N. Carlisle, DDS, as the school dentist at an examining fee of $10 per student.

      2. Recommend the re-appointment of East York Family Medicine – Wellspan Medical Group with Dr. Carlene Warner and Dr. Teresa Seydel, as our primary physicians for consultation, supervision of protocols and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year.  The individual physical examination fee is $10 per student.

Business Office Report – Ms. Mason

1. LEED Certification Certificate – Yorkshire Elementary 

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   Ms. Mason reported silver LEED national certification was received for Yorkshire.

2. Booster/Support Organizations Annual Meeting Update

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   Ms. Mason reported the annual meeting was held with 15 representatives, Dr. Orban and herself.  Organizations must secure two signatures on checks and secure their own Tax Exempt Number and these updates were reflected on revised checklist attached to the policy.  A reminder was given for double-checks for accounting purposes and that money must be left at the school building for counting.  The revised checklist will go back to Policy Review Committee for their review.

Academic Standards and Curriculum Committee Report – Mrs. Clancy

1. The next Academic Standards and Curriculum Committee meeting is scheduled on August 28 at 3:45 PM. 

   Mrs. Clancy reported above.

1. The Communications Report is provided.

   Mrs. Schroeder reported above.

2. The next Communications Committee meeting is scheduled September 9 at 6:30 PM.

   Mrs. Schroeder reported above.

1. The next Finance Committee meeting is scheduled on September 4 at 5:00 PM.  

    Mr. Miller reported above.

1. The next Policy Review Committee meeting is scheduled August 27 at 3:45 PM.

     Ms. Bates reported above.

Mr.  Kirk reported that he was not able to attend last YATB meeting.  No report.

1. The YCST Joint Operating Committee Mini-Board Report of July 30 is provided. 

   Mrs. Schroeder encourage everyone to read the above report and reminded everyone that Dr. Orban is Superintendent of Record at YCST.

  No report

1. “…by Dawn’s Early Light” outlining the highlights of the August 6 LIU Board Meeting is provided. 

   Mr. Sears highlighted above report.

Mrs. Clancy, PSBA Liason, reported there are new procedures for electing PSBA officers and each entity will cast a vote and the board secretary places the vote for the district.  A discussion of candidates will take place at the September Planning Committee meeting and a vote will take place at the September Regular Monthly Meeting, followed by Ms. Mason casting the district’s vote.

An opportunity was provided for public comment.  There was none at this time.

Ms. Leopold-Sharp asked if there were any additional comments by Board members.

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Mr. Spare introduced Leigh Dalton, a new associate in the School Law Practice Group at Stock and Leader.  She is attending as many board meetings as possible this month.

  Meeting adjourned at 10:25 PM.

THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.

An Executive Session was held following the meeting.