Minutes 2013-08-05

YORK SUBURBAN SCHOOL BOARD
SPECIAL BOARD MEETING FOLLOWED BY PLANNING COMMITTEE MEETING
AUGUST 5, 2013- 7:30 PM
RONALD PROVARD EDUCATION CENTER

SPECIAL BOARD MEETING

M I N U T E S
(approved August 19, 2013)

General Business
1. Call to Order – Ms. Leopold-Sharp
  1. Pledge of Allegiance to the Flag
    Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag at 7:30 PM.
  2. Roll Call
    Members Present – Jennifer Clancy, William Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer
    
    Members Not Present – Emily Bates, John DeHaas, Alison Liu (Student Representative)
2. Public Comment
  An opportunity was provided for public comment. There was none at this time.
Personnel Committee – Mrs. Shaffer
Consent Agenda: You have before you the Personnel Report which includes resignation and employment. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; second; roll call vote.

Motion, Shaffer, Second, Clancy; Approval of the Consent Agenda of the Personnel Committee. Roll Call Vote, all present, yes. Motion carried 7-0.

Dr. Maloney introduced Heidi Cebula, Joseph Robinson, Katie Diorio.
1. Resignation
  1. Recommend Board approval of the resignation of Austin Wright, custodian at the high school, effective July 18, 2013.
2. Employment
  1. Name:                   Heidi F. Cebula
    
    Education:             Hershey High School, Diploma; York College of Pennsylvania, B.A. in
    Secondary English Education; University of Delaware, M.I. in Literacy
    
    Certification:      English 7-12
    
    Contract:              Temporary Professional Contract
    
    Salary:                   $64,250 – M.S. – Step 5
    
    Assignment:       English Teacher
    
    Building:                High School
    
    Effective:              2013-2014
  2. Name:                   Joseph P. Robinson
    Education:             Newfield High School, Diploma; SUNY Stony Brook, B.A. in French
                                   Language and B.A. in English Language; Kutztown University, Teaching
                                   Certification
    
    Certification:       French K-12
    
    Contract:                Temporary Professional Contract
    
    Salary:                    $19,960* (*Salary is pro-rated based on 40% employment) B.S. – Step 1
    
    Assignment:         French Teacher
    
    Building:                Middle School
    
    Effective:            2013-2014, pending clearances
  3. Recommend the employment of Katharine Diorio as a full-time substitute teacher for the first semester of the 2013-2014 school year as an art teacher at the high school for Holly Davis, at the salary of $24,950 (Pro-rated based on employment and Step 1 of the Bachelor’s Degree Schedule).
  4. Recommend the employment of Amy Scerbo as Junior High Girls Basketball Coach at the salary of $4,341 which represents Step 4 of the Extracurricular Salary Schedule.
  5. Recommend the employment of Nicholas Staab as Assistant Girls Basketball Coach at the salary of $4,055 which represents Step 2 of the Extracurricular Salary Schedule.
Adjournment
Ms. Leopold-Sharp adjourned the meeting at 7:36 PM.

PLANNING COMMITTEE MEETING

M I N U T E S
(pending approval on August 19, 2013)

Call to Order – Ms. Leopold-Sharp
Ms. Leopold-Sharp called the meeting to order at 7:36 PM.

Roll Call was called again.

Members Present – Jennifer Clancy, William Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer

Members Not Present – Emily Bates, John DeHaas, Alison Liu (Student Representative)
Board President’s Report – Ms. Leopold-Sharp
1. Fourth Quarter Committee Schedule
  Ms. Leopold-Sharp requested each committee chair to provide the administration with their fourth quarter committee schedule. Ms. Mason was asked to check in with Mr. DeHaas since he is absent this evening.
Superintendent’s Report – Dr. Orban
No report
Discussion Items
1. High School Clubs – Dr. Orban, Mr. Ellis
  1. High School Student Activities Summary
    Mr. Ellis highlighted above information. Two high school students shared information – Jessica Clancy, Community Service Club, and Lydia Paules, Gay-Straight Alliance. Mr. Ellis thanked the students for advocating for each club. Students are encouraged to participate in an area of their interest.
    
    Dr. Orban thanked Mr. Ellis for his research in preparation of this summary.
    
    A discussion continued. Points of discussion were – Gay-Straight Alliance (GSA) and Project Harmony are similar but different; volunteer coaches/advisors are to be thanked for their leadership with these clubs; National Day of Silence was requested to be removed from GSA description; there are other options the national organization has to endorse this activity such as before and after school, time in hallways and lunch; several board members voiced concern that the administration should be making that decision not the board and several board members voiced concern this decision should be made by the board. The discussion continued.
    
    Ms. Leopold-Sharp reported this item will be on the agenda on August 19 for action.
    
    An opportunity was provided for public comment. There was none at this time.
2. Elementary Room Utilization Study Summary Report – Dr. Orban
  Dr. Orban highlighted above information.
  
  Ms. Leopold-Sharp reminded everyone the board has heard a report on roof siutations in the district, PA Economy League Enrollment Study which will be reviewed and revised in November with October 2013 information, Feasibility Study and now Dr. Orban’s report. She asked how the board would like to proceed.
  
  A discussion continued. Points of the discussion were – current 6th grade enrollment is 244 students and previously was 215; $1.5 to $2 million deficit is not insignificant, we need to look for options to meet this deficit, facilities costs is one option, the administration needs to make a primary recommendation and one or two other recommendations, educational performance vs. costs savings must be examined; suggest we wait until PEL enrollment study is available and decide where the administration should place their time for additional information; we are getting ready to start another budget and what is the process for meeting that gap?, how is the administration thinking to attack this situation for the long term?; suggest a sensitivity analysis be developed, there are many things to consider – new teacher contract in next few years, teacher head count, utilization, size of classes, PDE constraints; information is a valuable tool, not anticipation and guess work. The discussion continued.
  
  Dr. Orban added the administration needs direction by the majority of the board.
  
  The discussion continued. It was noted that two board members are not in attendance this evening and suggested this item be placed on a future meeting agenda.
  
  Ms. Leopold-Sharp requested administration provide similar information for elementary classroom utilization that was provided earlier this year for the new school year.
  
  Dr. Orban replied the administration can produce that information and also has a footprint of each elementary building with similar information that is a good visual.
  
  Ms. Leopold-Sharp reported this item will be on the August 19 meeting agenda for continued discussion.
  
  An opportunity was provided for public comment.
  
  Troy Patterson, 542 W. Springettsbury Avenue – YS graduate, graphic artist that teaches at York College; sacrificing art or music programs is a concern
3. Director of Pupil Personnel Position – Dr. Orban
  District Organizational Chart
  
  Dr. Orban highlighted above information. The administration’s recommendation is the elimination of Assistant Director of Student Services and change the name of the Director of Student Services to Director of Pupil Personnel.
  
  A discussion continued. Points of the discussion were – the audit violation occured prior to Dr. Bertram being hired; the certification required for the new position could oversee the different areas that are being proposed; the dollor amount is included in the budget for this staffing recommendation.
  
  Ms. Leopold-Sharp concluded the discussion stating this item will be on the August 19 meeting agenda.
  
  An opportunity was provided for public comment. There was none at this time.
4. Board Committee Structure Evaluation – Ms. Leopold-Sharp
  Ms. Leopold-Sharp reported the board periodically reviews above item.
  
  Mrs. Clancy asked board to consider new title, Legislative Policy/PSBA Lisason Committee.
  
  Ms. Leopold-Sharp asked Mr. Sears to have this discussed at next Policy Review Committee meeting.
  
  A discussion continued about public comments at committee meetings – public comment is very important, the manner which comments are permitted is being reviewed, possibilities include at beginning and end of meetings, after each item on agenda, allow committee chair to decide.
  
  Ms. Leopold-Sharp asked the Policy Review Committee discuss this topic with their Policy 006 discussion and report back to board.
  
  An opportunity was provided for public comment. There was none at this time.
Committee Reports
1. Academic Standards and Curriculum Committee – Mrs. Clancy
  1. The minutes of July 10 are provided.
    Mrs. Clancy reported above information.
  2. The next meeting is scheduled August 28 at 3:45 PM.
    Mrs. Clancy reported above information.
2. Communications Committee – Mrs. Schroeder
  1. The next meeting is scheduled September 9 at 6:30 PM.
    Mrs. Schroeder reported above information.
3. Facilities Committee – Mr. DeHaas
  1. The minutes of June 10 are provided.
    Ms. Leopold-Sharp reported above information.
  2. The next Facilities Committee meeting is scheduled August 28 at 5:30 PM.
    Ms. Leopold-Sharp reported above information.
4. Finance Committee – Mr. Miller
  1. The minutes of May 1 are provided.
    Mr. Miller reported the Glatfelter Insurance Company made a presentation at the last Finance Committee meeting that included information on the District’s Workman’s Compensation and that the costs have been reduced. This was due to the important work the Safety Committee and Mr. Boll have done. Ms. Mason will present financial reports in a different manner and more information will be provided utilizing the software system in place. The Finance Committee decided the discussion of the budget structure should take place at the board level.
    
    Ms. Leopold-Sharp added the discussion of budget structure will be on the September 9 Planning Committee Meeting agenda.
  2. The next Finance Committee meeting is scheduled on September 4 at 5:00 PM.
    Mr. Miller reported above information.
5. Legislative Policy Committee – Mrs. Clancy
  No report.
6. Personnel Committee – Mrs. Shaffer
  1. The August 6 Personnel Committee meeting is canceled.
    Mrs. Shaffer reported above information.
7. Planning Committee – Mr. Kirk
  1. The next Planning Committee meeting is scheduled September 9 at 7:30 PM.
    Mr. Kirk reported above information.
8. Policy Review Committee Report – Ms. Bates
  1. The next Policy Review Committee meeting is scheduled August 27 at 3:45 PM.
    Ms. Leopold-Sharp reported above information.
Comments and/or Questions
An opportunity was provided for public comment. Thee was none at this time.

An opportunity was provided for any comments by board members.

Mr. Kirk asked about district goals and updates?

Ms. Leopold-Sharp replied the board is waiting for administration to give us additional information.

Dr. Orban replied information will be available following a meeting with the administrators and School Performance Profile information will be released September 23 and available to the public on September 30.
Adjournment
Ms. Leopold-Sharp adjourned the meeting at 9:16 PM.

An Executive Session was held immediately following meeting.

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