Minutes 2018-11-05

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
NOVEMBER 5, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:40 PM.
Official action did occur during this meeting for items marked by (*).

M I N U T E S
(approved on November 19, 2018)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman and Kenneth Watts
  
  Member not present – Lauren Guyer (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
Board President’s Report – Mr. Posenau
1. A committee of the Board met with Administrative Leaders on October 17, 2018 at 4:00 PM in Executive Session for a Fireside Chat as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
  Mr. Posenau reported above.
2. A committee of the Board met with representatives from York Suburban Education Association (YSEA) on October 23, 2018 at 6:30 PM in Executive Session for a Fireside Chat as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
  Mr. Posenau reported above.
3. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
Superintendent’s Report – Dr. Williams
1. District Affiliated Report – YS Communities That Care. Anne Cook, Mobilizer, will provide a brief report on the work of this organization.
  Anne Cook provided information about Communities That Care (CTC) that included history, programming and programs. Shama Mir shared additional information on her work with the High School Student Board that meets once per month.
2. Reports from Administrators
  Dr. Monos, Valley View Principal, reported on examples of communities of encouragement taking place at Valley View Elementary School.
  
  Dr. Adams, High School Assistant Principal, thanked the Board for their support for last week’s assembly about drugs and alcohol that was superb, reported about the professional development provided by police departments, the success of the supports in place for students and other activities students are involved in outside the classroom.
  
  Mrs. Freireich thanked Dr. Williams, staff and students for their thoughts that were shared with the Congregation Beth Israel following the recent tragedy at a synagogue in Pittsburgh.
Business Office Report – Ms. Mason
1. (*) The Administration recommends Board approval of the bid from Tanner Furniture, COSTARS bid #035-025, for a total of $8,335 for 29 chairs and a table for the Education Center. This purchase is coming out of the Capital Projects Fund as it was part of the updates to be done in the Education Center for the 2017-18 year under the Capital Plan. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
2. Items recommended for approval on November 19, 2018:
  1. The Administration recommends Board approval of the Resolution Certifying the Tax Rate for the 2019-2020 budget will not have a tax increase that exceeds the Act 1 Index of 2.7%.
    Ms. Mason reported above.
  2. The Administration recommends Board approval to advertise and solicit bids for WAN connections between East York Elementary, the Middle School and Yorkshire Elementary with an option for private fiber.
    Ms. Mason reported above.
  3. The Administration recommends Board approval to advertise and solicit bids for network equipment including switches and Unified Threat Management solutions. This bid is part of the District eRate category 2 purchases for fund year 2019.
    Ms. Mason reported above.
    
    A discussion took place about this being a part of Mr. Henry’s technology budget.
  4. The Administration recommends Board approval of the IDEA-B Pass-Through Funds Allocation Agreement with Lincoln Intermediate Unit #12 for funds for special education and related services for eligible school age children. Total revenue to District is $386,102.
    Ms. Mason reported above.
3. Informational
  1. Donation from Datum Filing Systems, Inc. in the amount of $107.80 for Valley View Elementary Breakfast Bees on September 7, 2018.
  2. Donation from CGA Law Firm, P.C. in the amount of $122.50 for Valley View Elementary Breakfast Bees on October 5, 2018.
  3. Donation from Indian Rock PTO in the amount of $1,574.50 for Premier Agendas.
  4. Donation from York Suburban Middle School PSO in the amount of $250.56 for Ice Cream Treats.
  5. Donation from John and Maria Polli Family Fund of York County Community Foundation in the amount of $2,456.50 for School Counselor Funding for York Suburban Middle School.
    Ms. Mason reported above and added Item 5 is a crisis fund for students.
  6. At the November 14 Finance Committee meeting, the auditors will be in attendance to present the audit.
Student Board Representative Report – Lauren Guyer
Miss Guyer was absent this evening.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Communications Committee Report – Mr. Robinson
  The minutes of August 16 are provided.
  
  Mr. Robinson reported above. Nick Staab, Coordinator of Transportation and Communication, has joined the committee. In addition to the new ideas proposed by Mr. Staab, the committee is working on plans to schedule a community-wide meeting for folks interested in becoming a new board member and the preferred dates are January 15 or 22.
3. Personnel Committee Report – Mr. Robinson
  (*) Consent Agenda: [You have before you the Personnel Report which includes employment, transfer and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
  
  Motion, Robinson, Second, Thoman; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  
  Dr. Williams shared that the District is excited for Mr. Shirey to begin as the new Principal at the Middle School.
  
  Mr. Shirey introduced his family in attendance and extended his thanks for this opportunity to serve the middle school.
  1. 1. Employment
      1. Recommend the employment of Mr. Scott Shirey as Middle School Principal at the salary of $118,000 to be prorated based on the start date of November 6, 2018.
      2. Recommend a correction to the stipend for Jamie McFadden, Middle School Head Boys Basketball Coach, from the approved stipend of $4,511/Step 4 to $4,601 which represents Step 4 of the 2018-2019 Extracurricular Salary Schedule.
      3. Recommend a correction to the stipend for Mitchell Kemp, High School Boys Basketball Co-Assistant Coach #1, from the approved stipend of $1,255/ ½ step of step 1 for the 2018-2019 school year to the salary of $1,779 which represents ½ of Step 3 of the Extracurricular Salary Schedule.
      4. Recommend a correction to the stipend for Nicolas Scarpalo, Girls Basketball Assistant Coach #1, from the approved stipend of $2,511 step 1 for the 2018-2019 school year to the salary of $4,186 which represents Step 4 of the Extracurricular Salary Schedule.
      5. Recommend a correction to the stipend for Ashley Thrush, Middle School Orchestra, from the approved stipend of $1,121 step 4 for the 2018-2019 school year to the salary of $1,077 which represents Step 4 of the Extracurricular Salary Schedule.
      6. Recommend the appointment of Jared Howat as High School Boys Tennis Head Coach for the 2018-2019 school year at the salary of $2,511 which represents step one of the extracurricular salary schedule.
      7. Recommend the employment of Carol Brillhart-Freimuth as a support staff substitute
    2. Transfer
      Recommend the approval of the transfer of Patricia Selegrath from Paraprofessional at Yorkshire Elementary School to support staff substitute, effective November 21, 2018.
    3. Recommend Board approval of the following Volunteers.
      James Bellenbaum
      Annemarie Eagles
      Bradley Erb
      Erica Gingrich
      Kori Hayden
      Jennifer Hughes
      Brandon Snyder
      Jamie Vranich
4. Policy Review Committee Report – Mr. Thoman
  1. The minutes of August 29 are provided.
    Mr. Thoman reported above.
  2. Policies recommended for approval on November 19, 2018:
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

No report
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported there are 11 YS students at YAA and one student has qualified for the December graduation.
York Adams Tax Bureau Report – Ms. Mason
Ms. Mason reported a meeting was held on October 29 and included standard reporting out. A budget was available for 2019 with $4.6 million revenue.
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of October 25 is provided.

Mrs. Schroeder reported above and thanked Mr. Scalet for attending the last meeting in her absence. YCST is working on their budget and it will be available to school districts soon.

A discussion continued about the number of YCST students from YS and Ms. Mason will check the number and report back to Board members. The YCST orientation for 8th grade students at the middle school was held recently and was very informative. The counselors do reach out to students’ parents to provide information about YCST.
Recognition of Visitors
Board Meeting and Committee Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 7:48 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

Link to Board Meeting Video

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