Minutes 2021-05-10

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MAY 10, 2021 – 6:30 PM

Due to health and safety reasons, a virtual meeting format was utilized.

M I N U T E S
(approved on May 25, 2021)

Official action did occur during this meeting for items marked by (*).

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears (joined meeting at approximately 6:45 PM), Steven Sullivan, Michael Thoman, and Carly Bowen (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
5. (*) Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of April 26, 2021. [Approval as submitted/corrected]
  The Minutes were approved as submitted.
Board President’s Report – Mr. Posenau
1. The Board met in Executive Session in a virtual meeting format on April 27, May 3 and May 5, 2021 as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
2. The Board of School Directors completed the Superintendent’s and Assistant Superintendent’s annual performance assessment for the 2020-2021 school year. The Superintendent and the Assistant Superintendent met or exceeded the objective performance standards as specified in their contracts.
  Mr. Posenau reported above.
3. Discussion Items to be Recommended for Approval on May 25:
  1. Recommendation for Kathy Ciaciulli to be appointed Board Secretary for a two-year term beginning June 1, 2021 as part of her responsibilities as the Assistant to the Superintendent for Operations.
  2. Recommendation for Joel Sears to be appointed Treasurer for one year beginning July 1, 2021 at no compensation.
    Mr. Posenau reported above.
Superintendent’s Report – Dr. Williams
1. Retiree Recognition
  This year’s retirees were recognized:
  
  Susan Anderson – Elementary Library/Media Specialist
  Doris Eater – Night Custodian, Yorkshire Elementary
  Lisa Eckenrode – First Grade Teacher, Yorkshire Elementary
  Wendy Erwine – Executive Administrative Assistant to the Superintendent
  R. Leigh Foy – AP Biology and Chemistry Teacher, High School
  Natalie Hasenfuss – Director of Pupil Services
  Heather Hoover – First Grade Teacher, Yorkshire Elementary
  Wayne Ingerto – Coordinator of Custodians and Grounds
  Brian Marshall – Health & Physical Education Teacher
  Karen Powers – Library Administrative Assistant, High School
  Susan Robertson – Elementary Wellness Teacher
  Peggy Russell – Administrative Assistant, Valley View Elementary
  Dr. Kimberly Stoltz – Principal, Yorkshire Elementary
2. Ad Hoc Committee: Future Focused Planning Initiative Report – Dr. Krauser
  Dr. Krauser reviewed above and answered a question from a Board member.
3. Reports from Administrators
  1. Mrs. Jackson, High School Assistant Principal
    Mrs. Jackson reported that teachers and staff were honored last week for Teacher and Staff Appreciation Week. The Keystone testing starts next week. The plans for Graduation include four graduation sessions on May 22 and 23 and a celebration for the staff and the entire Class of 2021 to be together on May 24. Mrs. Jackson shared about Dr. Adams’, Ms. King’s, and her participation in the Leadership York’s Leadership for Diverse Schools Program this year.
  2. Dr. Monos, Valley View Elementary Principal
    Dr. Monos shared information about Progress Monitoring in the classroom including its purpose and intent.
Business Office Report – Mrs. Ciaciulli
Items recommended for approval on May 25, 2021:
1. The Administration recommends the Board approve the business office to solicit and advertise for proposals for physician services.
  Mrs. Ciaciulli reviewed above. A discussion took place about the preparation for this process.
2. The Administration recommends the Board approve the tuition agreement with New Story, LLC to provide special education services for the 2021 extended school year. The cost of the special education classroom program provided by New Story is $375.00 per day per student.
  Mrs. Ciaciulli reviewed above. This service would be for three students.
3. The Administration recommends the Board approve the contract with Music Theatre International for the rights to perform Sweeney Todd School Edition in March of 2022. The total cost of the rights is $3,630 to be funded through the High School Musical student activity account.
  Mrs. Ciaciulli reviewed above.
4. The Administration recommends the Board approve the real property tax exemption certification for parcel # 48-000-34-0082-B0-PC028 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption.
  Mrs. Ciaciulli reviewed above. A discussion took place about what is the number of this type of exemption received this year and if this process is done annually. The Administration will review and report specifics for the process at the next meeting.
5. The Administration recommends the Board approve the agreement with Ruppert Detective Agency LLP, for the 2021-22 school year, for uniformed/unarmed officers at an hourly rate of $22.00 per hour as needed for events. This is an increase of $2.50 per hour from the current year.
  Mrs. Ciaciulli reviewed above and added this hourly rate has remained the same since 2018 and anticipates the increase is business operation expense.
6. The Administration recommends the Board approve Erika Ferguson as Bus/Van Driver for Reliance Transportation.
  Mrs. Ciaciulli reviewed above.
7. The Administration recommends the Board approve the Letter of Agreement with Pennsylvania Comprehensive Behavioral Health Services, LLC, Outpatient Psychiatric Clinic/Intensive Behavioral Health Services.
  Mrs. Ciaciulli reviewed above.
8. The Administration recommends the Board approve the agreement for participation in Child Nutrition Programs with York County School of Technology for 2021-2022.
  Mrs. Ciaciulli reviewed above.
9. The Administration recommends the Board approve the 2021-2022 breakfast and lunch prices as follows:
  
  Proposed Meal Prices – 2021-22
  
  No proposed increase
  
  Lunch Breakfast
  
  $2.50 Elementary $1.40 Elementary
  
  $2.75 Secondary $1.40 Secondary
  
  $3.90 Adult $1.95 Adult
  
  Mrs. Ciaciulli reviewed above.
10. The Administration recommends the Board approve the depositories for the 2021-2022 school year:
  1. Adams County National Bank
  2. Pennsylvania School District Liquid Asset Fund
  3. First National Bank (tax collections)
    Mrs. Ciaciulli reviewed above.
11. The Administration recommends the Board authorize the Business Office to perform all year-end budget transfers, make all necessary revisions to the district fund budget upon the auditor’s final adjustments to financial records and assign fund balance amounts in accordance with the PA Public School Code and PA Department of Education regulation; and further, the Business Office will report said revisions to the Board during the meeting following the completion of fiscal year audit.
  Mrs. Ciaciulli reviewed above.
12. Motion to approve the General Fund Budget for 2021-22 including all allocations for planned expenditures of $63,374,502.
13. Motion to approve the 2021-2022 tax rates as follows:
  1. Real estate tax rate at 24.0967 mills. This represents a 1.9% increase which is below the state Act 1 index of 3.6%, and
  2. 0.5% Earned Income Tax to remain in effect be placed on all residents of the district; and,
  3. 0.5% Real Estate Transfer tax to remain in effect on all real estate transactions of the district.
14. Motion to adopt the resolution authorizing the distribution of $663,736.43 state gaming funds to 5,323 eligible homestead properties and 0 farmstead properties under Section 342 of Act 1.
  Mrs. Ciaciulli reviewed above. A discussion took place about the three budget items. The discussion included considering the use of fund balance monies to cover the cyber bubble without having a tax increase, the importance of projections for future planning, and one-time money in the budget such as Elementary and Secondary School Emergency Relief Fund (ESSR) $1.3 million. The Board requested specific numbers for the scenario of using fund balance monies to cover the cyber bubble. The Administration will provide this information at the next meeting.
Student Board Representative Report – Carly Bowen
Miss Bowen reported the Keystone testing will begin next week. On May 7, students had an enjoyable Prom under a large tent during a rainy and cold evening.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Personnel Committee Report – Mr. Robinson
  1. The minutes of March 1 are provided.
    Mr. Robinson reported above.
  2. (*) Consent Agenda: [You have before you the Personnel Report which includes employment, resignations/retirements, and salary matrix revision. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Motion, Robinson, Second, Schroeder; Approval.
    
    Mrs. Freireich asked for Consent Agenda Item 2. a. ii. be voted on separately as she will not be supporting this item to add an additional position at this time.
    
    Mr. Robinson withdrew the Motion.
    
    Motion, Robinson, Second, Schroeder; Approval of the Consent Agenda Items with the exception of Item 2. a. ii. Roll Call Vote, all present, yes. Motion carried 9-0.
    1. Employment
      1. Recommend the Board approve the appointment of Ashlee Adams as Middle School Intensive Learning Support Teacher effective 2021-2022 school year. The annual salary is $61,145 which represents Bachelors-step 3 of the YSEA Collective Bargaining Agreement.
      2. Recommend the Board approve the appointment of Dr. Adelle C. Campbell as the Assistant Director for Pupil Services effective July 1, 2021, at an annual salary of $102,000 and benefits in accordance with the ACT 93 Contract, pending receipt of Act 168 clearances.
        Motion, Robinson, Second, Schroeder; Approval of Consent Agenda Item 2. a. ii. Roll Call Vote, all present, yes, except Freireich, no. Motion carried 8-1.
        
        Mr. Robinson introduced Dr. Adele Campbell, in attendance at the meeting. The Board welcomed her to YS.
      3. Recommend the board amend the April 26, 2021 compensation approval for Brandi Adamy as ESL K-12 Department Leader. The compensation rate is $800. Brandi Adamy was approved as the ESL K-12 Content Leader.
      4. Recommend the appointment of Karen Potts as 2021 Summer Enrichment Coordinator at the stipend of $3,000.
      5. Recommend the employment of Teri Amos, Teacher for extended school year instruction during the Summer of 2021, at the stipend of $1,789.74. The compensation is in accordance with the 2020-21 hourly rates as outlined in the YSEA Bargaining Agreement.
      6. Recommend the employment of Kate Leik, Teacher for extended school year instruction during the Summer of 2021, at the stipend of $ 901.01. The compensation is in accordance with the 2020-21 hourly rates as outlined in the YSEA Bargaining Agreement.
      7. Recommend the employment of Megan Wildermuth, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Wildermuth will be compensated her hourly rate plus benefits.
      8. Recommend the employment of Kari Landis, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Landis will be compensated her hourly rate plus benefits.
      9. Recommend the employment of Christine Vaughn, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Vaughn will be compensated her hourly rate plus benefits.
      10. Recommend the employment of Chrystal Gerner, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Gerner will be compensated her hourly rate plus benefits.
      11. Recommend the employment of Karen Holland, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Holland will be compensated her hourly rate plus benefits.
      12. Recommend the appointment of Elizabeth Sager, School Psychologist Intern, at the compensation amount not to exceed $15,000 for the 2021-22 school year.
      13. Recommend the employment of the following STS substitutes:
        
        Elise Marie Markel
        
        Abigail Ruppert
    2. Resignations/Retirements
      1. Recommend the Board approve the resignation of Meredith Henning, Paraprofessional, effective May 25, 2021.
      2. Recommend the Board approve the retirement of Peggy Russell, Administrative Assistant, effective May 25, 2021. Ms. Russell is retiring after serving 26 years in education, of which 21 years were at York Suburban School District.
    3. Recommend the Board amend the February 22, 2021 approval of the 2021-22 YSEA Salary Matrix to reflect the M+60/Doc column instead of M+65/Doc.
  3. Items recommended for discussion with anticipated action on May 25, 2021:
    1. Recommend the Board approve the Contract Addendum with Substitute Teacher Service to provide extended school year substitutes services at an hourly base rate of $25.00 with a 32% markup for a total of $33.00 and paraprofessional substitutes at a per diem base rate of $75.00 with a 32% markup for a total of $99.00.
      Mr. Robinson reviewed above.
    2. Recommend the Board approve the contract termination with Cognitive Health Solutions to acquire the School Psychology services.
      Mr. Robinson reviewed above.
    3. Recommend the Board approve the creation of a School Psychologist position and approval of the job description.
      Mr. Robinson reviewed above.
    4. Recommend the Board approve the Tier II Compensation Plan as presented. (report will be in the confidential section for Board members)
      It was decided to table this item and have a discussion at a Personnel Committee meeting.
3. Policy Review Committee – Mr. Thoman
  The following policies were discussed at the March 22 committee meeting and recommended out of committee for First Read by the Board at the April 12 and 26 meetings, Second Read by the Board at the May 10 meeting, and adoption at the May 25 meeting.
4. Additional Committee Reports
Legislative Update – Mr. Robinson
Mr. Robinson reported charter reform is getting much attention in Harrisburg.
Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of May 4, is provided.
  Mrs. Freireich reported above.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  No report.
York Adams Academy Report – Mrs. Freireich
The YAA Board Brief Report of April 27 is provided.

Mrs. Freireich reported above. Ruth Ackerman was recently hired as the new YAA Director to start on or about July 1.
York Adams Tax Bureau Report – Mrs. Ciaciulli
No report.
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of April 22 is provided.

Mrs. Schroeder reported above. Dr. Scott Deisley, Red Lion Area School District Superintendent, will be the YCST Superintendent of Record for 2021-22.
Recognition of Visitors
Mr. Posenau thanked everyone for attending this evening’s meeting.
Board Meeting Schedule
Mr. Posenau reviewed above.
Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 8:08 PM.

Proposed Meal Prices – 2021-22
No proposed increase
Lunch	Breakfast
$2.50 Elementary	$1.40 Elementary
$2.75 Secondary	$1.40 Secondary
$3.90 Adult	$1.95 Adult

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video

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