Agenda 2017-03-20

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 20, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session will be held prior to the meeting at 6:45 PM.

A G E N D A

General Business
Call to Order – Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
2. Roll Call
3. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of March 6, 2017 and the Regular Monthly Meeting of February 27, 2017. [Public Comment; Approval as submitted/corrected]
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions any any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of February 28, 2017 [File for audit]
Board President’s Report – Ms. Leopold-Sharp
1. Congratulations to the following National Merit Finalists!
  1. Elizabeth K. Huh, daughter of Mr. Chulhaeng Huh and Mrs. Eunae Ma
  2. Molly R. Sargen, daughter of Mr. Jeff and Mrs. Braquel Sargen
2. The Board met following the Regular Monthly Meeting on February 27, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
3. The Board met following the Planning Committee Meeting on March 6, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of personnel contract discussion. No official action was taken.
4. The Personnel Committee met on March 7, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal matters related to a grievance and personnel matters.
5. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel contract issue. No official action was taken.
Superintendent’s Report – Dr. Merkle
1. The Administration will be making a recommendation to the Board for the implementation of a district operated autistic support program at the primary level, effective August 2017.
2. Student Enrollment Report
3. Personnel Management Report – Dr. Merkle will provide an overview of this detailed report and respond to questions.
4. The Administration recommends Board approval of the immediate expulsion of SID# 9093600745, as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Victoria Gross. The student will continue placement at an alternative school for the remainder of the 2016-17 school year. An evaluation of the student’s performance will be conducted during May to determine if the student is prepared to return to York Suburban. [Motion; Discussion; Roll Call Vote]
5. The Administration recommends Board approval of the immediate expulsion of SID# 4803282234, as set forth in the adjudication prepared by Attorney Brooke Say following a disciplinary hearing conducted by a committee of the Board. Following a one year expulsion, the student may apply to return to York Suburban if the terms of the adjudication are met. [Motion; Discussion; Roll Call Vote]
6. The Administration recommends Board approval of the immediate expulsion of SID# 4524573895, as set forth in the adjudication prepared by Attorney Brooke Say following a disciplinary hearing conducted by a committee of the Board. The student will be placed at an alternative school. Following a special education evaluation, a more appropriate alternative school may be identified. Following a one year expulsion, the student may apply to return to York Suburban if the terms of the adjudication are met. [Motion; Discussion; Roll Call Vote]
7. The Administration recommends Board approval of a revised 2016-17 calendar noting a change to the end of the secondary third marking period date from March 15, 2017 to March 16, 2017. [Motion; Discussion; Roll Call Vote]
8. The Administration recommends Board approval of the Memorandum of Understanding between the York Suburban School District and the York Suburban Education Support Personnel Association, defining appropriate pay rates for Sundays and holidays. [Motion; Discussion; Roll Call Vote]
Business Office Report – Ms. Mason
1. The Administration recommends awarding the bid to Washington & Dowling Contractors for the Middle School Curb project in the amount of $78,710. [Motion; Discussion; Roll Call Vote]
2. The Administration recommends awarding the General Contractor bid for the High School Stadium Security Enhancement project to East Coast Contracting, Inc. in the amount of $55,700. [Motion; Discussion; Roll Call Vote]
3. The Administration recommends awarding the following bids for the High School Door Replacement and Secure Access project; East Coast Contracting, Inc. as General Contractor in the amount of $605,000 and McCarty & Son as Electrical Contractor in the amount of $304,723 for a total bid award of $909,723. [Motion; Discussion; Roll Call Vote]
4. The Administration recommends Board approval of an annual contract with Tomlinson Bomberger for fertilizer, weed and grub control District wide for a total of $6,020. [Motion; Discussion; Roll Call Vote]
5. The Administration recommends Board approval of the contract in the amount of $1,250 with Klock Entertainment for DJ services for the Prom on May 20, 2017. [Motion; Discussion; Roll Call Vote]
6. The Administration recommends Board approval of the Resolution to Recognize the Yorkshire Elementary School PTO as a Civic and Service Association as required by the Local Option Small Games of Chance Act. [Motion; Discussion; Roll Call Vote]
7. Informational
  1. Budget Update
  2. Food Service Department Report
    1. Dining Review Report for February
    2. Sales Report
Student Board Representative Report – Peyton Stuart
Committee Reports – Ms. Leopold-Sharp
1. Communications Committee – Ms. Shaffer
  The Activity and Communications Reports are provided.
2. Finance Committee – Mr. Posenau
  The Finance Committee recommends the Board approve awarding Reliance Student Transportation LLC a five year transportation contract for the period 2017-18 through 2021-22 in the amount of $10,464,657. [Motion; Discussion; Roll Call Vote]
3. Personnel Committee – Ms. Bates
  1. The minutes of February 7 are provided.
  2. Consent Agenda [You have before you the Personnel Report which includes retirement, resignation, appointment, employment, prospective teacher as a substitute teacher, volunteer spring coach and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
    1. Retirement
      1. Recommend Board approval of the retirement of David Coombs, Custodian at the High School and District Courier, effective June 30, 2017. Mr. Coombs is retiring after having served 35 years with York Suburban School District.
      2. Recommend Board approval of the retirement of Gregory Jean, 6^th Grade Teacher at the Middle School, effective August 14, 2017. Mr. Jean is retiring after having served 21.5 years in education, all with York Suburban School District.
    2. Resignation
      Recommend Board approval of the resignation of Amy Intrieri as a Library Aide at the Middle School effective March 6, 2017.
    3. Appointment
      Recommend the appointment of Dr. Tawn Ketterman to the position of Director of Educational Services effective on or about July 1, 2017 at the salary of $138,500.
    4. Employment
      1. Recommend the extension of employment of Carol Brown as a Long-term Substitute Instructional Support Aide at Indian Rock Elementary effective March 27, 2017 through the last day of the 2016-2017 school year at the hourly rate of $9.55.
      2. Recommend the employment of Ty Gulley as a seasonal maintenance employee at the hourly rate of $8.50, effective March 21, 2017.
      3. Recommend the employment of Amy Intrieri, who is currently a 50% Music Teacher, as a full-time Music Teacher at the salary of $57,625 (B.S. – Step 4) beginning with the 2017-2018 school year.
      4. Recommend the employment of Lydia Leik as a Substitute Office Aide at the hourly rate of $9.55, effective March 6, 2017.
      5. Recommend the employment of Lydia Leik as a Substitute Administrative Assistant at the hourly rate of $10.50, effective March 6, 2017.
      6. Recommend the employment of Tyler Page as Co-Assistant Baseball #2 Coach at the salary of $1,215.50 which represents 50% of Step 1 of the Extracurricular Salary Schedule, effective March 6, 2017.
      7. Recommend the employment of Valerie Rivera as a 5-hour per day Custodian at East York Elementary at the hourly rate of $13.39, effective March 21, 2017.
      8. Recommend the extension of employment of Rachael Schwimer as a Long-term Substitute Learning Support Teacher at the Middle School effective March 27, 2017 through the last day of the 2016-2017 school year at the daily rate of $105.
      9. Recommend the employment of Collin Slenker as a seasonal maintenance employee at the hourly rate of $8.50, effective March 21, 2017.
    5. Recommend the employment of the following Prospective Teacher as a Substitute Teacher at the daily rate of $100, effective March 21, 2017.
      
      Lauren Van Pelt
    6. Recommend Board approval of the following Volunteer Spring Coach for 2016-2017:
      
      Kenneth Steward Softball
    7. Recommend Board approval of the following Volunteers for 2016-2017:
      
      Sean Althouse
      Jana Finch
      
      Taryn Heiland
      
      Luanne Hershey
      
      Rachel Quinn
      
      Kelly Sheasley
      
      Nicole Torres
      
      Stacey Walsh
4. Policy Review Committee – Mr. Thoman
  The Policy Review Committee recommends Board approval of the following policy revisions.
  1. 251 Homeless Students – substantive changes as recommended by PSBA
  2. 255 Educational Stability for Children in Foster Care (New)
  3. 004-BOG-7 Oath of Office Certificate (New)
  4. 200 Enrollment of Students – no recommended changes
  5. 201 Admission of Beginners – no recommended changes
  6. 202 Eligibility of Nonresident Students – no recommended changes
  7. 203 Immunizations and Communicable Diseases – no recommended changes
  8. 203.1 HIV Infection (Delete) – dated language – covered in 203
  9. 205 Postgraduate Students – no recommended changes
  10. 206 Assignment Within District – no recommended changes
  11. 207 Confidential Communications of Students – no recommended changes
    [Motion; Discussion; Roll Call Vote]
5. Additional Committee Reports
Lincoln Intermediate Unit Board Report – Mr. Robinson
The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of March 7 is provided.
York Adams Academy Report – Mrs. Freireich
York Adams Tax Bureau Report – Ms. Mason
York County School of Technology – Mrs. Schroeder
Recognition of Visitors
Board Meeting and Committee Schedule
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
Adjournment

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