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Saturday, December 7, 2019 - Next School Day is Cycle Day 1 on December 9

Minutes 2019-09-23

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
SEPTEMBER 23, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on October 7, 2019)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Joel Sears, Sophia Guyer (Student Representative)

      Members not present – Steve Scalet, Lois Ann Schroeder, Michael Thoman, Kenneth Watts

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment.

      Carla Purdy, 791 Hillcrest Road – lives across Midland Avenue from Trojan Field, shared concerns about traffic, noise, and safety

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of September 9, 2019.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of August 31, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Revised July 31 Check Summary Report – General Fund, Food Service, Capital Project

      Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 5-0.

  3. Board President’s Report – Mr. Posenau

    Mr. Posenau, on behalf of the Board, presented a plaque of appreciation to Corinne Mason for her service to the District as Director of Finance and Operations and School Board Secretary for six years and congratulated her on her upcoming retirement with 30 years in education. A round of applause was heard throughout the room.

  4. Superintendent’s Report – Dr. Williams
    1. District Affiliated Report – Music Boosters.  Elaine Fogdall, President, will provide a brief report on the work of this organization.

      Mrs. Fogdall shared a summary of the YS Music Boosters Association that included the various musical groups, student achievement in the classroom, the parent volunteers, fundraising efforts, collaborative work with the All-Sports Boosters at the concession stand, the students’ involvement with community organizations and various ways support is provided with meals and food. A thank you was extended to the School Board for their continued support of the music program in the District. 

    2. Superintendent’s Report
      1. Class Size Report
      2. Student Enrollment Report

        Dr. Williams reviewed above. 

    3. Reports from Administrators

      Dr. Gulley, Indian Rock Elementary Principal, shared about the updated learning opportunity for teachers, a Personal Learning Network (PLN).  PLN uses technology and social media to expand the horizons of learning throughout the state, country and world. The goal is for teachers to collect information, learn and make application in their classrooms through winter. The teachers will report out to each other in the spring.

      Dr. Ellis, High School Principal, reported on various opportunities students have for career exploration through York County Alliance of Learning with various programs and visitations. Other opportunities exist at York County School of Technology for visits by both students and staff, Thaddeus Stevens’ visit to the HS to talk with students and the Junior Achievement program, STEM Day, taking place in October.

  5. Business Office Report – Ms. Mason
    Consent Agenda: [You have before you the Business Office Report which includes Items A. through F. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 5-0.

    1. The Administration recommends Board approval of the District positions and personnel permitted to use the District’s procurement cards and their corresponding spending limits as directed in Policy 625, Procurement Cards.
    2. The Administration recommends Board approval of the Budget Timeline for the 2020-2021 Budget.
    3. The Administration recommends Board approval to advertise and solicit for bids for the Stair Tread Replacement Project for the High School. This is a rebid of this project as bids were rejected at the April 15, 2019 meeting and it was recommended to rebid in the Fall of 2019.
    4. The Administration recommends Board approval of the contract with PA Association of School Business Officials (PASBO) at $100 an hour for Interim Management Services until Kathy Ciacuilli becomes employed and transitioned.
    5. The Administration recommends Board approval of the Personnel Staffing and Recruitment Services Agreement with General Healthcare Resources, LLC. This agreement will be used primarily for substitute nurses.
    6. The Administration recommends Board approval of the IDEA Section 619 Pass Through Funds Agreement with Lincoln Intermediate Unit #12 for funds to support kindergarten eligible children, 5 years of age, either receiving special education services through the LEA or remaining an extra year in Early Intervention. The total revenue to the District is $5,280.
    7. Informational
      1. Donation from Valley View PTO in the amount of $11,156.41 for the 2nd half of the playground equipment.  The total of the playground equipment was $22,312.83. 
      2. Food Service Department Report
        1. Dining Review Report for August
        2. Sales Report 

          Ms. Mason reported above. 

  6. Student Board Representative Report – Sophia Guyer

    Miss Guyer reported Homecoming and all the events were successful. An athletic report was provided. The first Band Showcase is scheduled in a few weeks. The Trojan Theatre production, The Crucible, is scheduled for October 25, 26 and 27. The process of selecting this year’s Musical is taking place.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mr. Posenau reported above. 

    2. Academic Standards & Curriculum Committee Report – Mrs. Schroeder
      The minutes of July 24 are provided.

      Mr. Posenau reported above. 

    3. Communications Committee Report – Mr. Scalet
      1. The Activities and  Communication Reports are provided. 
      2. The minutes of May 15 are provided.

        Mr. Posenau reported above. 

    4. Facilities Committee Report – Mrs. Freireich
      The minutes of August 7 are provided.

      Mrs. Freireich reported above and shared that next year’s spring and summer projects were discussed at a recent Facilities Committee meeting. 

    5. Finance Committee Report – Mr. Sears
      The minutes of July 10 combined Finance and Facilities Committee meeting are provided.

      Mr. Sears reported above and provided a summary of last week’s Finance Committee meeting that included presentations by RBC Capital Markets about financing opportunities to consider and Reliance Student Transportation about a shortage of bus drivers. The budget calendar was reviewed, the extension of the contracts for the auditors and Bright Horizons was discussed.

    6. Personnel Committee Report – Mr. Robinson
      1. The minutes of August 28 are provided.

        Mr. Robinson reported above. 

      2. Item recommended for approval on October 7, 2019:

        The Administration recommends Board approval of the job descriptions and the establishment of School Police Chief and School Police Officer to be funded by Pennsylvania’s School Safety and Security Grant for the remainder of the 2019-20 school year and the entire 2020-21 school year.

        Mr. Robinson reported above.

        A discussion continued about not being convinced there is a need for these two additional positions and the unknown fact if grant money will continue following two years. The District is located within two very capable police forces. Almost all local school districts have School Resource Officers (SROs) or School Police Officers (SPOs). The SPOs would provide consistency and become acquainted with the student body, personnel, and the buildings in an effort to prevent incidents before they could become incidents. The measurement of tangible benefits was discussed.

      3. Agenda: [You have before you the Personnel Report which includes employment, resignation, extracurricular appointments/re-appointments and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        Motion, Robinson, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 5-0.

        1. Employment  
          Recommend the employment of Kathryn Garber, substitute nurse, effective September 24, 2019, at a rate of $110/day.
        2. Resignation  
          Recommend Board approval of the resignation of Corey Neiderer, Middle School Assistant Boys Basketball Coach, effective September 16, 2019.
        3. Extracurricular Appointments/Re-Appointments 
          1. Recommend the employment of Rich Petersen, High School Baseball Varsity Head Coach, at the supplemental rate of $5,934 which represents Step 4 of the Extracurricular Salary Schedule.
          2. Position First Last Salary Step
            HS Musical Sound and Lighting Cheryl Bowman $1,203.00 4
            HS Musical Ticket Coordinator Cheryl Bowman $683.00 4
            HS Musical Set Design & Construction Craig Cunningham $1,315.00 1
            HS Trojan Theatre Set Design Amy Kendrick $1,534.00 2
            HS Musical Choreographer Shannon Metzler $2,191.00 4
            HS Musical Assistant Director Hannah Stayer $2,191.00 4
            HS Musical Choral Director Hannah Stayer $1,619.00 4
        4. Recommend the approval of the following volunteers, effective September 24, 2019.
          Karen Ahern JoAnn Hankey Natasha Mclean
          Megan Ambrose Lee Hankey Daniel Meckley
          Hannah Barclay Sarah Hare Margaret Noble
          Ann Bean Laura Harrell Summer Nugent
          Donna Biser Caroline Hays Brenda Ortiz
          Cari Bowen Jane Henty Elizabeth Pappion
          Aleidis Colon-Velez John Henty Pedro Perez-Rivera
          Helen Copenheaver Patricia Huse Johanna Phinney
          Alison Delmonte Dana Iorizzo Christa Roeder
          Natalie Dennis Luciano Iorizzo Melissa Smith
          Tara Drury Deborah Kane Stefanie Sorkin
          Angela Dunne Christopher Kehr Ramona Swope
          Rosalyn Dursunian Ashley Knipel Stephanie Swope
          Jennifer Flynn Laura Kuhn Matthew Wile
          Gabriella Gabriel Angela Lin Linda Williams
          Peter Gracey Nancy Lloyd Olympia Wilson
          Anne Gurreri Lakeisa Martin Janet Witzke
          Kathleen Hall    
    7. Additional Committee Reports   
  8. Legislative Update – Mr. Robinson
    PA School Boards Association Officer Elections

    Mr. Robinson reviewed above and stated there is one candidate for each position with the exception of School Board Secretaries Forum. 

    Motion, Robinson, Second, Freireich; Approval of Jennifer Davidson, Bethanne Zeigler and Jaime Lynn Zimerofsky for School Board Secretaries Forum. Roll Call Vote, all present, yes. Motion carried 5-0.

  9. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich

    A meeting is scheduled tomorrow evening and one of the items on the agenda is scheduling quarterly meetings moving forward.

  10. York Adams Academy Report – Mrs. Freireich

    A meeting is scheduled tomorrow evening. The District’s 12 seats are filled at YAA.

  11. Springettsbury Township Water Quality Program Advisory Committee – Mrs. Freireich

    The last meeting was held for this committee and residents of Springettsbury Township will receive a bill and have the opportunity to challenge the fee after December 1 on the township’s website. Several projects have been selected to work towards the elimination of the nearly 700,000 pounds of sediment from the township waterways by the end of 2022.

  12. York Adams Tax Bureau Report – Ms. Mason

    No report

  13. York County School of Technology Report – Mrs. Schroeder

    Mr. Sanders reported the groundbreaking occurred for the new gymnasium project.

  14. Recognition of Visitors  
  15. Board Meeting Schedule

    Mr. Posenau reported above. 

  16. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.

  17. Adjournment  

    The meeting was adjourned at 8:38 PM.

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video