Tuesday, October 22, 2019 - Today is Cycle Day 6

Agenda 2019-10-07

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
OCTOBER 7, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of September 23, 2019.  [Approval as submitted/corrected]
  2. Board President’s Report – Mr. Posenau
    1. Resignation of Board Member.  Move to accept the resignation of Kenneth H. Watts as a member of the Board of School Directors for York Suburban School District pursuant to his letter dated September 25, 2019, effective September 25, 2019.  [Motion; Discussion; Roll Call Vote]
    2. Discussion of process for filling vacant board member seat
  3. Superintendent’s Report – Dr. Williams
    1. Continued Discussion about Grade-level Consolidation
    2. Reports from Administrators
  4. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of the Resolution Authorizing the Incurrence of Nonelectoral Debt by the Issuance of General Obligation Bonds, Series 2019, in an aggregate principal amount not to exceed $26,285,000 for the purpose of currently refunding all or a portion of the outstanding York Suburban School District General Obligation Bonds, Series 2012, Series 2013, Series 2014 and Series 2015 and to pay all costs and expenses of issuance of the Bonds.  [Motion; Discussion; Roll Call Vote]
    2. Items recommended for approval on October 21, 2019:
      1. The Administration recommends Board approval of the purchase of a 2020 Chevrolet Silverado 3500HD 4WD Work Truck for a total cost of $30,000. This is a purchase to be made from the PA State CoStars Contract 025-003. We will be trading in our 2005 Ford. This purchase is being made from the Capital Reserve Fund as discussed through the 2019-20 budget process.
      2. The Administration recommends Board approval of the extension of the contract with Smith Elliott Kearns & Company, LLC for a three year period at a cost of $26,250 for 2019-20, $26,750 for 2020-21 and $27,250 for 2021-22 for Audit Services.
      3. The Administration recommends Board approval of the contract with Turf, Track & Court, LLC for professional services involving the structural evaluation of the bleachers within the Stadium. The cost is $2,150 plus reimbursable expenses. This is to be paid from the Capital Projects Fund. 
    3. Informational
      1. Donation in the amount of $895.34 from the Valley View PTO for Orange and Black Valley View Elementary shirts for staff and students.
      2. Donation of cheer items from Spring Garden Township consisting of pom-poms, bloomers, ribbon, ponytail holders, cheer socks and trophies.  The approximated value is $888.92.
  5. Student Board Representative Report – Sophia Guyer
  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Facilities Committee Report – Mrs. Freireich
      The minutes of September 11 are provided. 
    3. Personnel Committee Report – Mr. Robinson
      1. The Administration recommends Board approval of the job descriptions and the establishment of School Police Chief and School Police Officer to be funded by Pennsylvania’s School Safety and Security Grant for the remainder of the 2019-20 school year and the entire 2020-21 school year.  [Motion; Discussion; Roll Call Vote]
      2. Consent Agenda: [You have before you the Personnel Report which includes resignations and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Resignation 
          1. Recommend Board approval of the resignation of Scott Cobb, Baseball Assistant Coach #1, effective September 26, 2019.
          2. Recommend Board approval of the resignation of Tyler Page, Baseball Co-Assistant Coach #2, effective September 26, 2019.
          3. Recommend Board approval of the resignation of Scott Erickson, Baseball Co-Assistant Coach #2, effective September 26, 2019.
        2. Employment 
          1. Recommend the employment of Alex Weinrich, substitute custodian, effective October 8, 2019.  Mr. Weinrich’s assignment will be for stage technician as needed at a rate of $14.00 per hour.
          2. Recommend the employment of Elizabeth Duncan, 2nd shift custodian, effective October 8, 2019, at a base rate of $14.53.  Ms. Duncan’s assignment will be at East York Elementary.
          3. Recommend the employment of Ethan Nosoff, 2nd shift custodian, effective October 8, 2019, at a base rate of $14.53.  Mr. Nosoff’s assignment will be at the High School.
          4. Recommend the employment of April Miller, Health Room Assistant, effective October 28, 2019, at a base rate of $19.36.
          5. Recommend the transfer of Karla Coffman from Health Room Assistant to Certified School Nurse, effective October 8, 2019, at a Bachelor’s, Step 1 salary of $56,775.
    4. Additional Committee Reports
  7. Legislative Update – Mr. Robinson
  8. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of October 1, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  9. York Adams Academy Report – Mrs. Freireich
  10. York Adams Tax Bureau Report – Ms. Mason
  11. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of September 26 is provided.
  12. Recognition of Visitors
  13. Board Meeting Schedule
  14. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  15. Adjournment