Minutes 2019-10-21

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
OCTOBER 21, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held prior to the meeting at 6:30 PM.

M I N U T E S
(approved on November 4, 2019)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag 

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call 

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Sophia Guyer (Student Representative)

      Member not present – Michael Thoman

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of October 7, 2019 and Special Board Meeting of October 14, 2019.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of September 30, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary

      Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes, Motion carried 8-0.

  3. Board President’s Report – Mr. Posenau
    1. Welcome to New Board Member – Steven Sullivan

      Mr. Posenau welcomed Steven Sullivan to the Board.

    2. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of safety. No official action was taken.

      Mr. Posenau reported above. 

  4. Superintendent’s Report – Dr. Williams
    1. District Affiliated Organization Report – All-Sports Boosters.  Josh Leik, President, will provide a brief report on the work of this organization.

      Mr. Leik reported the Booster Club supports all sports at the high school. With additional funds available, an increase in the scholarships for senior athletes went from $500 to $1,000 each and each team was given $300 to their allocation. A fundraiser includes the concession stand where team members and family members volunteer time in conjunction with the Music Boosters. They held their first golf tournament this year in June and netted approximately $7,000. Currently, three of the four officers will complete their term at the conclusion of the school year and it is desired to find replacements that can be learning during the remainder of the year. An anonymous $10,000 donation was made to the Herb Schmidt Relay Event from a past participant of the event and it was decided to provide $1,000 for the event for the next ten years. The All-Sports Boosters work with and regularly meet with Music Boosters. The All-Sports Boosters are starting the work of a 501(c) process and plan to have the process completed by the end of the school year. The group is currently a non-profit organization. Additional information is available on the website, www.YSBoosters.org.

      A discussion continued about communication with the youth sports clubs and providing information to parents about the All-Sports Boosters may be helpful as there are many organizations seeking monetary assistance.

      The Board extended their thanks for all that is done by this organization.

    2. Superintendent’s Report

      Dr. Williams reported above.

      A discussion continued about the data provided and the scheduled discussion on class size guidelines that will take place at the November 4 Planning Committee Meeting.

    3. Comprehensive Plan Presentation – Dr. Krauser

      Dr. Krauser reported above. The plan will be available for public review and comment for 30 days. Following action by the Board on November 18, the plan will be submitted to the PA Department of Education for review.

    4. Reports from Administrators

      Dr. Stoltz, Yorkshire Elementary Principal, reported that with the recent new school nurse hire, a full staff is now in place. This year, we have 31 new students and 36 English Learner (EL) students in the building. Examples of the many traditions that help connect families with each other and multiple community connections that continue to benefit the students and their families were shared. Looking ahead, anticipation exists for the “Bold Moves” book study, social-emotional learning with yoga in the classroom and trauma-informed mindful lessons of self-regulation and career infused learning.

      Mrs. Jackson, High School Assistant Principal, reported on a masterful schedule puzzle created by Dr. Ellis to accommodate last Wednesday’s schedule where multiple activities were scheduled. The junior students took the PSATs, senior students took the school day SATs, sophomores and seniors took the PA Youth Survey and a core group of teachers focused on high-quality learning. The Jr. Achievement STEM Summit was held last Friday for freshmen and was led by business partnerships. To place a student in contact with the community members, the Link Crew students greeted the business professionals and asked if they would be interested in helping with future activities. Parent volunteers were also in attendance. A good time was had by everyone.

  5. Business Office Report – Ms. Mason
    Consent Agenda: [You have before you the Business Office Report which includes Items A. through D. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    1. The Administration recommends Board approval of the purchase of a 2020 Chevrolet Silverado 3500HD 4WD Work Truck for a total cost of $30,000. This is a purchase to be made from the PA State CoStars Contract 025-003. We will be trading in our 2005 Ford. This purchase is being made from the Capital Reserve Fund as discussed through the 2019-20 budget process.
    2. The Administration recommends Board approval of the extension of the contract with Smith Elliott Kearns & Company, LLC for a three year period at a cost of $26,250 for 2019-20, $26,750 for 2020-21 and $27,250 for 2021-22 for Audit Services.
    3. The Administration recommends Board approval of the contract with Turf, Track & Court, LLC for professional services involving the structural evaluation of the bleachers within the Stadium. The cost is $2,150 plus reimbursable expenses. This is to be paid from the Capital Projects Fund.
    4. The Administration recommends Board approval of the additional bus/van drivers for the 2019-20 school year.
      Scott Harbold
      Betty Keller
      Nieves Rodriguez-Ortiz
      Elizabeth Shahinian
    5. Informational
      Food Service Department Report

      1. Monthly Dining Review Report
      2. Sales Report

        Ms. Mason reported above. 

  6. Student Board Representative Report – Sophia Guyer

    Miss Guyer provided an athletics report. The marching band participated in the Showcase at Red Lion and performed very well. The Trojan Theatre production, The Crucible, is scheduled for October 25, 26 and 27. The fall sports teams have been going to elementary schools to help serve lunches. The Impact Foundation is continuing with restocking backpacks and working on shelving for storage.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mr. Posenau reported above. 

    2. Communications Committee Report – Mr. Scalet
      The Activities and  Communication Reports are provided. 

      Mr. Scalet reported above. In an effort to improve communications with members of the community, survey results are being reviewed and a press release was sent to the Community Courier and the townships’ newsletters. The Communications Committee welcomes suggestions and ideas for the way YS communicates with members of the community.

    3. Finance Committee Report – Mr. Sears
      The minutes of September 18 are provided.

      Mr. Sears reported above.  A summary of the recent meeting on October 16 was provided.

    4. Personnel Committee Report – Mr. Robinson
      1. The minutes of September 12 are provided.

        Mr. Robinson reported above.

      2. Consent Agenda: [You have before you the Personnel Report which includes employment, positions, re-appointment of winter and spring coaches and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        A discussion took place about the recommended hire of a part-time paraprofessional versus a full-time position as the Administration seeks status quo as negotiations with the union continue.

        Motion, Robinson, Second, Sanders; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

        1. Employment 
          1. Recommend the employment of Tracy Gregory, part time paraprofessional, at an hourly rate of $11.08, effective October 28, 2019.
          2. Recommend the employment of Perry Capurro, substitute paraprofessional, at an hourly rate of $9.90, effective October 22, 2019.
        2. Positions  
          Recommend the increase for daily substitute rate for school nurses from $110/daily to $135/daily, effective October 22, 2019.
        3. Re-Appointment of Winter and Spring Coaches
          Season Sport Coach Position Tier Step Salary
          Winter Basketball B Tom Triggs Head Coach 2 4 $8,075
            Basketball B Kevin Wood Co-Assistant #1 – HS 3 4 $3,109
            Basketball B Mitch Kemp Co-Assistant #1 – HS 3 4 $2,135
            Basketball B MS Jamie McFadden Head Coach – MS 4  4 $4,693
            Basketball G Jessica Barley Head Coach 2 4 $8,075
            Basketball G MS Amy Scerbo Head Coach – MS 4 4 $4,693
            Cheerleading Leslee Yoder Head Coach 3 4 $4,270
            Cheerleading Alex Anderson HS Assistant #1 5 3 $2,302
            Cheerleading MS Denise Stayman Head Coach – MS 5 4 $2,709
            Swimming Dick Guyer  Head Coach 1 4 $9,266
            Swimming Hope Kowalewski Assistant #1 2 4 $5,934
            Swimming Ever Gonzalez Assistant #2 3 3 $3,629
            Swimming Miranda King Assistant #3 3 4 $4,270
            Wrestling Brian Gentzyel Head Coach 2 4 $6,764
            Wrestling Mike King Assistant #1 – HS 3 4 $4,604
          Spring Lacrosse B Frank Corto  Head Coach 2 2 $4,154
            Lacrosse G Laura Meerbach Head Coach 2 4 $6,853
            Lacrosse G Alexandra Anderson Asst. Coach #1 3 3 $2,989
            Lacrosse G Robert Seufert Asst. Coach #2 4 3 $2,406
            Softball Larry Dalton Head Coach 2 4 $5,934
            Softball Nate Neuman Assistant #1 3 2 $2,989
            Softball Mike Bond Assistant #2 3 2 $2,989
            Tennis B Jared Howat Head Coach 3 2 $2,989
            Track and Field Dan VanHouwe Head Coach 1 4 $7,651
            Track and Field Lori Stambuagh Assistant #1 2 4 $5,934
            Track and Field Cristina Fiorentino Assistant #3 3 3 $3,629
            Track and Field MS Michael Jackson Head Coach – MS 3 4 $5,039
            Track and Field Anastasia Evans Asst Coach – MS 4 4 $3,437
            Track and Field Eric Arnold Intramural Track Coach N/A   $1,500
            Volleyball B Oliver Good Head Coach 2 4 $5,934
            Volleyball B Alex Bahn Asst. Coach 3 3 $3,629
            Volleyball G JH Sonia Guyer Head Coach – MS 4 4 $3,437
            Volleyball G JH Gina Neiderer Asst. Coach 5 4 $2,787
                      $148,808
        4.  Recommend the approval of the following volunteers, effective October 22, 2019.
          Lisa Angelucci Rita Giuffrida Alison Sheaf
          Sandra Bouras Sarah Heverly Lucretia Shelton
          Jennifer Cesarano Joseph Kochenour Kristian Snyder
          Linda Cross Michele LoBianco Sabina Theodore
          Nancy Dostal Casey McGovern Kevin Titzell
          Susan Duerr Nigel Rose Mead Vega
          David Ehrlich Timothy Reid Debbie Wilson
          Maria Feliciano    
    5. Additional Committee Reports 
  8. Legislative Update – Mr. Robinson

    An invitation was extended to PA Education Secretary Rivera for a school safety discussion. Both parties have selected candidates for the vacancy of Senator Folmer’s seat and an invitation will be extended to both candidates to visit the District.

  9. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich

    No report

  10. York Adams Academy Report – Mrs. Freireich

    The District’s 14 of 15 seats are filled at YAA, additional students are on the waiting list and work on the 2020-21 budget is scheduled to begin soon.

  11. York Adams Tax Bureau Report – Ms. Mason

    A meeting is scheduled for next Monday.

  12. York County School of Technology Report – Mrs. Schroeder

    Congratulations were extended to YS student, Cameron Lubrecker, Automotive Technology, as he was recently named Student of the Month. The Administration will send a letter of congratulations on this recognition. Planning for the 2020-21 budget is taking place. The next meeting is scheduled for later this week.

  13. Recognition of Visitors 

    Mr. Posenau announced with the Election approaching in a few weeks and preparing for the Board Reorganization, Mr. Thoman will serve as the Nominations Committee chair.

  14. Board Meeting Schedule

    Mr. Posenau reported above. 

  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. 

    Mrs. Freireich requests some time to report out information from her attendance at the recent PA School Boards Association School Leadership Conference. Time will be provided on November 4.

  16. Adjournment 

    The meeting was adjourned at 8:30 PM.

 

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

 

Link to Meeting Video

Posted in SB-Agenda