Minutes 2019-11-04

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
NOVEMBER 4, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:45 PM, prior to the meeting.

M I N U T E S
(approved on November 18, 2019)

Official action did occur during the meeting for items marked by (*).

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  All members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman, Sophia Guyer (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Jamie Evans, MS Teacher – Being an alumnus, resident, and teacher in YS with 26 total years in education and representative of the teacher and education support professional association, many changes in education were shared
  
  Cindy Eifert, MS Teacher – Respect the responsibility of School Board members as her husband is a board member in a neighboring district and shared the many challenges from a teacher’s perspective being on the front line
  
  Karen Fornadel, HS Teacher – Being a parent of two HS students and a teacher for 24 years, shared information about YS quality that includes small class size to maintain the community of encouragement and culture of excellence
5. (*) Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of October 21, 2019. [Approval as submitted/corrected]
  The Minutes were approved as submitted.
Board President’s Report – Mr. Posenau
1. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
2. PA School Boards Association School Leadership Conference Report – Mrs. Freireich
  Mrs. Freireich reported out about her experience at this year’s conference that included various education sessions, building relationships, displays and performances by students, and the Delegate Assembly. She encouraged fellow Board members to consider attending the conference.
Superintendent’s Report – Dr. Williams
1. Discussion about Class Size Guidelines
  A 45-minute discussion about class size guidelines took place and Mr. Posenau summarized the comments heard that small class size is important. Philosophically, we want to realign grades and retain the class size guidelines. Class size will drive decisions about staffing and facilities. We will need to review the proposals from last spring, look for additional opportunities and to quote our Administration, “It is time to think outside the box.”
2. Item recommended for approval on November 18, 2019:
  The Administration recommends approval of the Comprehensive Plan for 2020-21 to 2022-23.
  
  Dr. Williams reported above and asked Board members to contact the Administration with any questions.
3. (*) The Administration recommends Board approval of the immediate expulsion of SID# 9236645607 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Dr. Scott Krauser. The student is beyond compulsory school age and will be released to seek education opportunities beyond the District. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
4. Reports from Administrators
  Dr. Monos, VV Principal, shared information about the discussions taking place with teachers in a vertical fashion in the area of mathematics accomplishments as Skill Architects to learn and share what students are bringing from one grade to the next grade. Plans are in place for the 2nd grade teachers to discuss with the 3rd grade teachers at IR with a similar process.
  
  Dr. Adams, HS Assistant Principal, reported on the success of the mandatory tutoring program where teachers go above and beyond to work with students, identified with failing two or more core programs, for one hour per week. This year, the tutoring program expanded from 9th grade to include 10th, 11th, and 12th grade students. At the conclusion of the first marking period, 62% improvement in grades were discovered. One of the building goals, the social-emotional well being of students where mindset is a huge hot topic, is being explored with teachers and expectations are for the teachers to share the information with their students.
Business Office Report – Ms. Mason
1. (*) The Administration recommends Board approval of the contract with Bailey Coach in the amount of $845 for transportation to and from the Solanco High School on November 12 for Model UN. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
2. (*) The Administration recommends Board approval of the contract with Crabtree Rohrbaugh & Associates in the amount of $232,850. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Robinson; Approval of above contract to prepare the groundwork for projects to go out for bid, with the minor revision to take out the closed session meeting with the Board committee. Roll Call Vote, all present, yes. Motion carried 9-0.
3. (*) The Administration recommends Board approval of the Agreement of Services with Cognitive Health Solutions, LLC for Psychological Evaluations at a cost of $1,200 per evaluation. This includes travel to and from the District site, review of records observations, all testing and written report. This also includes meeting with the school and/or parent to review the report. Testing to be completed on site but all paperwork will be completed off-site. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion continued about when and why this service would be needed.
  
  Roll Call Vote; Sullivan-yes, Thoman-no, Sears-yes, Robinson-yes, Scalet-yes, Schroeder-yes, Posenau-yes, Sanders-yes, Freireich-no. Motion carried 7-2.
4. (*) The Administration recommends Board approval of the Agreement of Services with Cognitive Health Solutions, LLC for school-based psychological services to the District for January 2, 2020 through June 30, 2020 at $79,578.75 and all of 2020-21 at $127,330 for a total cost of $206,908.75. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Sears; Approval.
  
  A discussion continued about the approximate number of evaluations, the type of service to be provided, and the cost savings.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
5. Ms. Mason reported that it was decided that the extension of the transportation contracts that are occurring will be presented to the Finance Committee prior to coming before the Board for action instead of appearing on the agenda for this meeting as was previously presented in Dr. Williams previous weekly update.
6. Items recommended for approval on November 18, 2019:
  1. The Administration recommends Board approval for the Amateur License Agreement with Tams-Witmark LLC for the production of Bye Bye Birdie to be performed on March 7 and 8, 2020. The total cost is $3,970.09.
  2. The Administration recommends Board approval of the 2018-19 Audit Report.
    This information will be presented at next week’s Finance Committee meeting.
  3. The Administration recommends Board approval of the Resolution Certifying the Tax Rate for the 2020-2021 budget will not have a tax increase that exceeds the index of 3.1%.
    This information was shared at the Finance Committee meeting and the District is no longer eligible for retirement and special education exceptions.
  4. The Administration recommends Board approval of Stock and Leader, Attorneys at Law, as the School District Solicitor for Calendar Years 2020, 2021 and 2022.
  5. The Administration recommends Board approval of the IDEA-B Pass-Through Funds Allocation Agreement with Lincoln Intermediate Unit #12 for funds for special education and related services for eligible school age children. Total revenue to District is $431,833.
    This is an annual approval.
  6. The Administration recommends Board approval of the contract with Nutec Design Associates, Inc. for professional engineering service for the athletic field stair replacement project at a cost of $3,500 for Schematic Design (Phase 1). At the conclusion of Phase 1, the fee for Phase 2 (Design Permitting and Construction) and Phase 3 (Construction Administration Services) would be detailed and provided based upon the confirmed or updated scope of work.
  7. The Administration recommends Board approval of the contract with Core Design Group for the East York Elementary floor finishes, Phase 2, and Indian Rock Elementary multi-purpose room floor finish for a lump sum fixed fee of $20,000. Not included are mileage, travel expenses, 3D exhibits, permit fees, application fees, review fees, impact fees and inspection fees.
    The contracts in Items 6 and 7 are for projects that the Facilities Committee requested to get projects moving forward.
Student Board Representative Report – Sophia Guyer
Miss Guyer provided an athletic report. Events at the High School benefiting the Four Diamonds Foundation and MiniThon are the No Shave November where certain male teachers are competing for their facial hair growing skills where approximately $1200 has been raised and work is taking place for a Mr. YS Male Beauty Pageant. Students will be inducted to the National English Honor Society and National Honor Society. “The Crucible” performance had a very successful weekend by selling over 440 tickets.

Committee Reports – Mr. Posenau

Committee Meeting Schedule
Mr. Posenau reported above.

Personnel Committee Report – Mr. Robinson

Item recommended for approval on November 18, 2019:
The Administration recommends Board approval of specific minor language changes to the already approved Act 93 Agreement for 2019-20 through 2021-22.

Mr. Robinson reported above.

(*) Consent Agenda: [You have before you the Personnel Report which includes employment, resignation and extracurricular position. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present yes. Motion carried 9-0.

Employment

Recommend the employment of Richard Santiago, substitute custodian, effective November 5, 2019, at a rate of $10 per hour.

Recommend the employment of the following STS Guest Teachers.

Adeyemi, Abayomi H.	Graham, Ellen E.	Myers, Beth A.
Berhanu, Ebenezer	Griffith, Michael S.	Nelson, Hillary
Blaine, Dorsey M.	Harvey, Roxanne	Norton, Marybeth
Capitello, Alexis P.	Hemmann, Wesley S.	Paradise, William J.
Chance, Carolyn L.	Hospador, Cynthia A.	Shelton, Michael S.
Claude Simeon, Alexandre	Joines, Ashley E.	Sieling, Andrea L.
Dukes, Marilee J.	Kloser, David P.	Snell, Dawn M
Farling, Georgette W.	Leblanc, Brandy L.	Thompson, Stephanie L.
Fischl, Richard J.	Marburger, Dennis P.	Turocy, Quinn L.
Fuller, Nicole L.	Miller-Anthony, Annette C.	Ulsh, Christina A.
Gardini, Amy E.	Morrison, Thomas

Resignation
1. Recommend Board approval of the resignation of Kathy Pugh, substitute aide, effective October 18, 2019.
2. Recommend Board approval of the resignation of Tracy Gregory, paraprofessional, effective October 30, 2019.
3. Recommend Board approval of the resignation of Allison Harlacher, autism paraprofessional, effective November 15, 2019.
Extracurricular Position

Name Position Tier Step Salary

Fry, Rachel Environthon Coordinator 8 1 $410

Additional Committee Reports
On November 13, the Academic Standards and Curriculum Committee will meet at 4:00 PM, followed by Finance Committee at 5:00 PM.

Legislative Update – Mr. Robinson
In response to our invitations to the candidates for the Special Election in January for the 48th Senatorial District opening for replacement of Senator Folmer, a meeting was held in the District with Democratic candidate Michael Schroeder, Dr. Williams, and Mr. Robinson. Professor Schroeder established himself as a friend of public education. The Republican candidate, Dave Arnold, is recovering from recent surgery to remove a brain tumor and plans to continue his campaign for the special election.
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

No report
York Adams Academy Report – Mrs. Freireich
The 15 seats are currently filled and there is a waiting list. A new process of Board Notes, a summary of Board meeting, will be issued to member districts to provide information to School Directors.
York Adams Tax Bureau Report – Ms. Mason
A meeting was held on October 28 and approval took place for the 2020 Operating Budget of $5.2 million and a new depository of Fulton Bank.
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of October 24 is provided.

The 2020-21 budget process is underway and the proposed budget will be presented to the superintendents with voting to take place during December or January by districts. A competitive grant, in the amount of $98,000, for the Adult Education Program at YCST was received and was one of seventeen recipients across the country. The grant is to help alleviate the nationwide shortage of truck drivers with the focus on military veterans to provide the opportunity for CDL training. A reminder the Adult Ed Program is self-funded.
Recognition of Visitors
A thank you was extended to everyone for attending this evening’s meeting.

Mr. Thoman, Nominations Committee chairperson, asked for committee volunteers of hold-over members that are not seeking an office. Mr. Sanders volunteered to serve on the committee.
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment.

Jamie Evans – On behalf of the teachers, thanked the Board for their support to maintain the class size guidelines and shared comments specific to the earlier discussion
Adjournment
The meeting was adjourned at 8:58 PM.

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video

Posted in SB-Minutes

Name	Position	Tier	Step	Salary
Fry, Rachel	Environthon Coordinator	8	1	$410