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Wednesday, April 8, 2020 - Today is Cycle Day 5

Agenda 2020-02-24

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
FEBRUARY 24, 2020 – 7:00 PM
PROVARD EDUCATION CENTER

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of February 10.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of January 31, 2020 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    Adoption of the Resolution for Charter Funding Reform  [Motion; Discussion; Roll Call Vote]
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. Kathy Ciaciulli, Director of Finance and Operations of the York Suburban School District, has been approved for renewal status as a Pennsylvania Certified School Business Official by the Board of Directors of the Pennsylvania Association of School Business Officials (PASBO). In order to be granted the professional certification status by PASBO, a school business official must meet high personal, ethical, and professional standards established for the certification program.
    3. The Administration recommends Board approval of the Overnight Field Trip Request for the Family, Career and Community Leaders of America (FCCLA) Club.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the Overnight Field Trip Request for the High School Technology Student Association (TSA) Club.  [Motion; Discussion; Roll Call Vote]
    5. Reports from Administrators
  5. Business Office Report – Mrs. Ciaciulli
    1. Consent Agenda: [You have before you the Business Office Report which includes Items 1 through 5. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]
      1. Property and Finance Committee recommendations:
        1. The Administration recommends the Board authorize Crabtree, Rohrbaugh & Associates to advertise and solicit bids for the removal of the HS Natatorium Ceiling.
        2. The Administration recommends the Board approve the 2020-21 health insurance premium rates as presented. These rates reflect a total premium increase of 11.03% increase over the current year’s premium. In accordance with Article XIX Section A of the YSEA bargaining agreement, the “employee’s contribution for medical and/or dental insurance will be 10% of the total cost of the medical and dental coverage to the employer.”
          1. Individual        $  548.26
          2. 2-Party            $1,315.82
          3. Family             $1,546.97
      2. The Administration recommends Board approval of the two-year Amendment to the Child Care Agreement with Hildebrandt Learning Centers, LLC (a subsidiary of Bright Horizons Children’s Centers LLC) from July 1, 2020 through June 30, 2022. The programs covered by this agreement are before/after school care and full-day preschool program.
      3. The Administration recommends Board approval of the proposed York Adams Academy 2020-21 General Operation Budget. The budget will increase in expenditures by $39,871 compared to 2019-20 and includes a 3% increase for salaries. Our membership fee per seat will increase by $100 for 2020-21. The District’s projected cost is $51,600 to $64,500 for 12 to 15 seats.
      4. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 2020-21 General Operating Budget. This budget represents a $6,809.06 decrease to the District from the 2019-20 budget contribution of $22,531.83. Our contribution for next year is $15,722.77.
      5. The Administration recommends the Board authorize Crabtree, Rohrbaugh, & Associates to advertise and solicit bids for the following projects:
        1. Door Replacement and Security Upgrades to York Suburban Middle School, East York Elementary, and Indian Rock Elementary
        2. Music Suite Renovations to York Suburban Middle School
        3. 21st Century Media Center and Maker Space at the York Suburban High School
        4. Additional MEP Projects
          1. High School Circulation pumps, drives, and steam condensate
          2. Valley View Roof Top Units (RTU)
          3. Middle School Water Heaters
          4. Middle School Air Handling Units (AHU)
    2. The Administration recommends Board approval of the contract with Valencia Ballroom for the prom that was rescheduled from May 16, 2020 to May 15, 2020 due to a scheduling error by Valencia Ballroom. [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the additional bus/van drivers for the 2019-20 school year:
      Christopher Downs Katelyn Heflin Carl Young
      Linda Freed Melvin Latham  

      [Motion; Discussion; Roll Call Vote]

    4. Informational
      1. Budget Update 2020-21
      2. Food Service Department Report
        1. Monthly Dining Review Report
        2. Sales Report 
  6. Student Board Representative Report – Sophia Guyer
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Communications Committee Report – Mrs. Freireich
      The minutes of September 18 are provided.
    3. Personnel Committee Report – Mr. Robinson
      1. The minutes of October 16 are provided.
      2. The Personnel Committee recommends Board approval to create the following positions for the 2020-21 school year:
        1. Elementary Teacher (three positions)
        2. Secondary Math Teacher
        3. High School Social Science Teacher
          [Motion; Discussion; Roll Call Vote]
      3. The Personnel Committee recommends Board approval of the implementation of a District operated Autistic Support Program at the Middle School, effective August 2020, and notification of the LIU regarding the District’s intention for transfer of entity. This classroom would include one teacher, two paraprofessionals, and one personal care assistant.  [Motion; Discussion; Roll Call Vote]
      4. Consent Agenda: [You have before you the Personnel Report which includes increase in pay for extended term substitute assignments, resignation, athletics/extra-curricular, and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. The Administration recommends Board approval for an increase in pay from $115 to $135 per day for extended term substitute assignments. These assignments are 20+ consecutive days in a single assignment but less than a semester.
        2. Resignation
          1. Recommend Board approval of the resignation of Alex Bahn, High School Assistant Boys Volleyball Coach, effective January 31, 2020.
          2. Recommend Board approval of the resignation of Soji Otuyelu, High School Assistant Boys Soccer Coach #2, effective January 27, 2020.
        3. Athletics/Extra-Curricular
          First Last Position Tier Step Salary
          Justin Krebs Assistant Track Coach #2 3 3 $3,629
          Edward Michalak High School Baseball Assistant Coach #1 3 1 $2,561
        4. Recommend the approval of the following volunteers, effective February 25.
          Shakina Brown Steven Galbraith Maria Hofmann
          David Coombs Mark Hendrickson Brian Koonce
          Sarah Frey Stacie Hiras Kristie Rechel
    4. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of February 4, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich 
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
  12. York County School of Technology Report – Mrs. Schroeder
  13. Additional Information  
    Activities Report
  14. Upcoming Events
  15. Recognition of Visitors
  16. Board Meeting Schedule
  17. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  18. Adjournment