Minutes 2020-02-24

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
FEBRUARY 24, 2020 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on March 9, 2020)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman
  
  Member not present – Ellen Freireich, Sophia Guyer (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of February 10. [Approval as submitted/corrected]
  The Minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
Approval of Financial Reports as of January 31, 2020 [File for audit]

Motion, Sears, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Board President’s Report – Mr. Posenau
Adoption of the Resolution for Charter Funding Reform [Motion; Discussion; Roll Call Vote]

Motion, Robinson, Second, Sears; Approval.

A comment was made this is long overdue.

Roll Call Vote, all present, yes. Motion carried 8-0.
Superintendent’s Report – Dr. Williams
1. Superintendent’s Report
  Dr. Williams reviewed above.
  
  A discussion continued about the concern with the supply of teachers and the Administration using creative recruiting practices.
2. Kathy Ciaciulli, Director of Finance and Operations of the York Suburban School District, has been approved for renewal status as a Pennsylvania Certified School Business Official by the Board of Directors of the Pennsylvania Association of School Business Officials (PASBO). In order to be granted the professional certification status by PASBO, a school business official must meet high personal, ethical, and professional standards established for the certification program.
  Dr. Williams reported above. A round of applause and congratulations were extended to Mrs. Ciaciulli!
3. The Administration recommends Board approval of the Overnight Field Trip Request for the Family, Career and Community Leaders of America (FCCLA) Club. [Motion; Discussion; Roll Call Vote]
  Dr. Williams reported above.
4. The Administration recommends Board approval of the Overnight Field Trip Request for the High School Technology Student Association (TSA) Club. [Motion; Discussion; Roll Call Vote]
  Dr. Williams reported above. The TSA Club is new this year.
  
  Motion, Schroeder, Second, Sullivan; Approval of Items IV. C. and D. Roll Call Vote, all present, yes. Motion carried 8-0.
5. Reports from Administrators
  Dr. Fuhrman, East York Elementary Principal, introduced Laura Gordon, Yorkshire ESL Teacher, and Sallie Spanswick, High School and Indian Rock ESL Teacher. Information was shared about Culture Club and Multicultural Festival.
  
  Mrs. Jackson introduced Betsy Bedell, High School English Department Chair. Information was shared about several of the accomplishments of the English Department during the last several months that include a successful Mock Interview Day, Steven File winning the Regional Poetry Out Loud competition with continued competition at the state-wide competition, and Gretna Theatre’s visit to perform “No Easy Road to Freedom” to freshmen students. The department is working with more project-based assessments and the many positive reports that were shared from recent YS graduates that visited over their winter break about being very prepared for their early college experience.
Business Office Report – Mrs. Ciaciulli
1. Consent Agenda: [You have before you the Business Office Report which includes Items 1 through 5. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]
  Motion, Sears, Second, Robinson; Approval.
  
  A comment was shared about the importance of engaging the Association, department chairs, and faculty members in the design of Items #5. b. and c.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
  1. Property and Finance Committee recommendations:
    1. The Administration recommends the Board authorize Crabtree, Rohrbaugh & Associates to advertise and solicit bids for the removal of the HS Natatorium Ceiling.
    2. The Administration recommends the Board approve the 2020-21 health insurance premium rates as presented. These rates reflect a total premium increase of 11.03% increase over the current year’s premium. In accordance with Article XIX Section A of the YSEA bargaining agreement, the “employee’s contribution for medical and/or dental insurance will be 10% of the total cost of the medical and dental coverage to the employer.”
      1. Individual $ 548.26
      2. 2-Party $1,315.82
      3. Family $1,546.97
  2. The Administration recommends Board approval of the two-year Amendment to the Child Care Agreement with Hildebrandt Learning Centers, LLC (a subsidiary of Bright Horizons Children’s Centers LLC) from July 1, 2020 through June 30, 2022. The programs covered by this agreement are before/after school care and full-day preschool program.
  3. The Administration recommends Board approval of the proposed York Adams Academy 2020-21 General Operation Budget. The budget will increase in expenditures by $39,871 compared to 2019-20 and includes a 3% increase for salaries. Our membership fee per seat will increase by $100 for 2020-21. The District’s projected cost is $51,600 to $64,500 for 12 to 15 seats.
  4. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 2020-21 General Operating Budget. This budget represents a $6,809.06 decrease to the District from the 2019-20 budget contribution of $22,531.83. Our contribution for next year is $15,722.77.
  5. The Administration recommends the Board authorize Crabtree, Rohrbaugh, & Associates to advertise and solicit bids for the following projects:
    1. Door Replacement and Security Upgrades to York Suburban Middle School, East York Elementary, and Indian Rock Elementary
    2. Music Suite Renovations to York Suburban Middle School
    3. 21st Century Media Center and Maker Space at the York Suburban High School
    4. Additional MEP Projects
      1. High School Circulation pumps, drives, and steam condensate
      2. Valley View Roof Top Units (RTU)
      3. Middle School Water Heaters
      4. Middle School Air Handling Units (AHU)
2. The Administration recommends Board approval of the contract with Valencia Ballroom for the prom that was rescheduled from May 16, 2020 to May 15, 2020 due to a scheduling error by Valencia Ballroom. [Motion; Discussion; Roll Call Vote]
  Mrs. Ciaciulli reported above.
  
  Motion, Schroeder, Second, Robinson; Approval.
  
  A discussion continued there will be no charge for venue rental and food due to the error and Dr. Ellis is working on a plan for the absence of students for prom on a Friday.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
3. The Administration recommends Board approval of the additional bus/van drivers for the 2019-20 school year:
  
  Christopher Downs Katelyn Heflin Carl Young
  
  Linda Freed Melvin Latham
  
  [Motion; Discussion; Roll Call Vote]
  
  Mrs. Ciaciulli reported above.
  
  Motion, Schroeder, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  
  A discussion continued about the driver shortage and the need to consolidate some of the buses when needed.
4. Informational
  1. Budget Update 2020-21
    Mrs. Ciaciulli reviewed above, which is a recap from last week’s Property & Finance Committee meeting.
    
    Mr. Posenau commented looking at the big picture, we have $600,000 in new positions, identified Fund Balance to cover the PSERS piece (whether it is $300,000 or increase it to $600,000), identified Fund Balance to support the cost of Health Savings Account (HSA) for the term of the current contract which is another $800,000. Structurally, there is a $3 million shortfall. What is the plan moving forward? We need to think and consider how we are going to deal with this structurally. We can fund the budget tonight out of Fund Balance but that is not the long-term fix because that goes away in a hurry. As we go back to the Property and Finance Committee, I ask us to think about this.
  2. Food Service Department Report
    1. Monthly Dining Review Report
    2. Sales Report
      Mrs. Ciaciulli reported above.
Student Board Representative Report – Sophia Guyer
Miss Guyer was not in attendance and Dr. Williams provided information from her report. The Spanish, German, and French Honor Societies Induction is March 10. The YSMS Musical, “Frozen Jr.”, will be performed February 27, 28, and 29. The YSHS Musical, “Bye Bye Birdie”, will be performed March 6 and 7. Bevan Fogdall will represent YS at the PMEA Region V Choral Festival on February 27-29 and audition for the All-State Choir. The HS’s Mini-THON raised $100,020.20 for the Four Diamonds Foundation. Six High School students will be recognized on March 7 at the Scholastic Art & Writing Awards. The National Art Honor Society is holding an art supply drive during the month of March to collect materials for a K-8 elementary school in Southwest Philadelphia and a Bob Ross Paint Night will be held on March 17 as part of this fundraiser. The Boys Basketball Program was selected as the recipients of the Sportsmanship Award selected by the YAIAA Officials and the players, managers, and cheerleaders will be eligible to receive scholarships totaling $50,000. An athletic report was provided.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Communications Committee Report – Mrs. Freireich
  The minutes of September 18 are provided.
  
  Mr. Posenau reported above.
3. Personnel Committee Report – Mr. Robinson
  1. The minutes of October 16 are provided.
    Mr. Robinson reported above.
  2. The Personnel Committee recommends Board approval to create the following positions for the 2020-21 school year:
    1. Elementary Teacher (three positions)
    2. Secondary Math Teacher
    3. High School Social Science Teacher
      [Motion; Discussion; Roll Call Vote]
      
      Mr. Robinson reported above.
      
      Motion, Thoman, Second, Sullivan; Approval.
      
      A discussion continued about making a change in this decision and the math teacher position.
      
      Roll Call Vote, all present, yes. Motion carried 8-0.
  3. The Personnel Committee recommends Board approval of the implementation of a District operated Autistic Support Program at the Middle School, effective August 2020, and notification of the LIU regarding the District’s intention for transfer of entity. This classroom would include one teacher, two paraprofessionals, and one personal care assistant. [Motion; Discussion; Roll Call Vote]
    Mr. Robinson reported above.
    
    Motion, Schroeder, Second, Sears; Approval.
    
    A discussion continued about the previous time this type of process occurred and where the end costs ended. The Administration will review information.
    
    Roll Call Vote, all present, yes. Motion carried 8-0.
  4. Consent Agenda: [You have before you the Personnel Report which includes increase in pay for extended term substitute assignments, resignation, athletics/extra-curricular, and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Motion, Schroeder, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
    1. The Administration recommends Board approval for an increase in pay from $115 to $135 per day for extended term substitute assignments. These assignments are 20+ consecutive days in a single assignment but less than a semester.
    2. Resignation
      1. Recommend Board approval of the resignation of Alex Bahn, High School Assistant Boys Volleyball Coach, effective January 31, 2020.
      2. Recommend Board approval of the resignation of Soji Otuyelu, High School Assistant Boys Soccer Coach #2, effective January 27, 2020.
    3. Athletics/Extra-Curricular
      
      First Last Position Tier Step Salary
      
      Justin Krebs Assistant Track Coach #2 3 3 $3,629
      
      Edward Michalak High School Baseball Assistant Coach #1 3 1 $2,561
    4. Recommend the approval of the following volunteers, effective February 25.
      
      Shakina Brown Steven Galbraith Maria Hofmann
      
      David Coombs Mark Hendrickson Brian Koonce
      
      Sarah Frey Stacie Hiras Kristie Rechel
4. Additional Committee Reports
Legislative Update – Mr. Robinson
PA School Boards Association prepared a video about the Governor’s budget. Dr. Williams and Mr. Robinson will be scheduling a visit to see the innovative programs at the High School at the request of Representative Stan Saylor. Advocacy Day is March 23. Senator Phillips-Hill is hosting a legislative breakfast on April 25 for Board members. Mr. Robinson made a suggestion to take some of the challenges the District faces and present them frankly and seriously.
Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of February 4, is provided.
  Mr. Posenau reported above.
2. LIU Joint Operating Authority Report – Mrs. Freireich
York Adams Academy Report – Mrs. Freireich
No report.
York Adams Tax Bureau Report – Mrs. Ciaciulli
No report.
York County School of Technology Report – Mrs. Schroeder
No report.
Additional Information
Activities Report

Mr. Posenau reported above.
Upcoming Events
Recognition of Visitors
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 8:10 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video

Posted in SB-Minutes

Christopher Downs	Katelyn Heflin	Carl Young
Linda Freed	Melvin Latham

First	Last	Position	Tier	Step	Salary
Justin	Krebs	Assistant Track Coach #2	3	3	$3,629
Edward	Michalak	High School Baseball Assistant Coach #1	3	1	$2,561

Shakina Brown	Steven Galbraith	Maria Hofmann
David Coombs	Mark Hendrickson	Brian Koonce
Sarah Frey	Stacie Hiras	Kristie Rechel