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Tuesday, July 7, 2020 - Next School Day is Cycle Day 1 on August 20

Minutes 2020-03-09

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MARCH 9, 2020 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:30 PM.

M I N U T E S
(approved on March 27, 2020)
Official action did occur during the meeting with items marked by (*).

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman

      Members not present – Steve Scalet, Sophia Guyer (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.

    5. (*) Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of February 24, 2020.  [Approval as submitted/corrected]

      The Minutes were approved as submitted.

  2. Board President’s Report – Mr. Posenau
    The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.

    Mr. Posenau reported above. 

  3. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report

      Dr. Williams reported the above report is usually delivered at the monthly regular meeting each month. Tonight is an exception due to Coronavirus (COVID-19) Update and Grade-level Realignment Ideas and Options for discussion in the next item. 

    2. Grade-Level Realignment Ideas and Options Discussion

      Dr. Williams reviewed ideas for grade-level realignment found in the Superintendent’s Report located above. He asked Board members to engage in a discussion regarding these ideas.

      After approximately 25 minutes of discussion, Mr. Posenau asked Board members to provide a paragraph of their ideas for grade-level realignment to the Administration by March 27 to provide time to prepare information for the next discussion at the April 6 Planning Committee meeting. 

    3. Reports from Administrators

      Miranda King, Social Worker, provided an overview of her involvement with the things that take most of her time –  foster care liaison (34 students), homeless liaison (22 families), school triage/risk management, and community outreach/collaboration. Her other time is spent with home visits/individual sessions, Let’s Talk parent group, training staff, educating students, Roots and Wings program, threat assessment team, trauma assessment team, Safe to Say, Food For Thought/Impact Foundation closet, food deliveries, and district well-being assessment. She shared that it is difficult to keep up with the demand and is not able to get to the root level of situations. She continued responding to questions from Board members.

  4. Business Office Report – Mrs. Ciaciulli
    1. Items recommended for approval on March 23, 2020:
      1. The Administration recommends the Board approve the renewal contract with Tomlinson Bomberger for fertilizer, weed, and lawn treatments District wide for a total of $12,384, an increase of $84.00 over the 2019 contract year.

        Mrs. Ciaciulli reported above.  

      2. The Administration recommends the Board approve the contract with PA School Business Officials (PASBO) to conduct a business office operations study at the rate of $125 per hour, not to exceed $5,000. 

        Mrs. Ciaciulli reported above. The goal is to evaluate the Business Office and Human Resources Department.

        A discussion continued about the estimated time frame being two days on site.

      3. The Administration recommends the Board approve the filing and submission of the Plan Con Part K related to the issuance of the GO Bonds, Series of 2019A, to the PA Department of Education for their approval.

        Mrs. Ciaciulli reported above. This is a PA Department of Education (PDE) requirement for refunding. 

      4. The Administration recommends the Board approve the Amendment to the Lincoln Learning Network 4.0 five (5) year contract that was effective July 1, 2019. The Amendment has three (3) changes:

        1. Internet bandwidth increase from 500 Mbps to 1000Mbps (actually a cost reduction)

        2. Increase bandwidth to Indian Rock Elementary from 100Mbps to 1000Mbps

        3. Increase bandwidth to Yorkshire Elementary from 100Mbps to 1000Mbps

          Mrs. Ciaciulli reported above. The annual net increase is $2,405.

    2. Informational
      Donation in the amount of $38.20 from Colonial Manor Nursing for Valley View Elementary field trip

      Mrs. Ciaciulli reported above. 

  5. Student Board Representative Report – Sophia Guyer

    Miss Guyer was not in attendance this evening. Dr. Williams provided information from her report. The National French Honor Society Induction is scheduled on March 10. The Music in our Schools Month Concert will be held on March 18. YS will be represented at the District Jazz Band Festival by Lucas Strickland and Owen Sullivan and the District Band Concert by Elisabeth Aparicio, Jesse Ehrlich, Cade Fogdall, Jordyn Myers, Owen Sullivan, Luke Wagner, and Noah West. The District Band students (names above) along with Peter Cote’, Jacquelyn Kouma, and Morgan Plonk participated in the York County High School Honors Band in early February. Members of the Tri-M Music Honor Society have some fun events to highlight music with lobby performances before school, lunch period performances, and fun musical morning announcements. An athletic report was provided.

  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 

      Mr. Posenau reported above. 

    2. (*) Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes employment, leave of absence, and extra-curricular. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Schroeder, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

      Mr. Robinson introduced Heather Peterson and Mr. Peterson, in attendance this evening.

      1. Employment
        1. Recommend the employment of Laura Bond, substitute Nurse, at a daily rate of $135, effective March 10, 2020.
        2. Recommend the employment of Jaime Morais, Personal Care Assistant, at an hourly rate of $11.08, effective March 10, 2020.
        3. Recommend the employment of Tina Tyson, Personal Care Assistant, at an hourly rate of $11.08, effective March 10, 2020.
        4. Recommend the employment of Heather Peterson, Autistic Support Teacher, effective at the beginning of the 2020-2021 school year. Ms. Peterson is filling the position created by the Transfer of Entity of the Autism Support Program from the Lincoln Intermediate Unit to York Suburban School District.
        5. Recommend the transfer of Emily Neff from Elementary Reading Specialist to Elementary Teacher, effective at the beginning of the 2020-2021 school year.
        6. Recommend the transfer of Kimberly Stoltz from Elementary Principal to Elementary Reading Specialist, effective at the beginning of the 2020-2021 school year.
      2. Leave of Absence
        Request approval of the unpaid leave of absence for Kristin Shelley, Custodian, March 5, 2020 through April 9, 2020.
      3. Extra-Curricular
        First Last Position Tier Step Salary
        Christopher McDonald High School Boys Assistant Lacrosse Coach #1 3 2 $2,989
        Amanda Shouck High School Boys Assistant Volleyball Coach #1 3 4 $4,270
    3. Additional Committee Reports  
  7. Legislative Update – Mr. Robinson

    Mr. Robinson reported Mr. Sears and himself will be attending a Sectional Meeting at PA School Boards Association in Mechanicsburg on March 18 to discuss property tax reform and charter school reform. On behalf of the district, Mr. Robinson will be attending a local sponsored breakfast by Representative Stan Saylor. A reminder about Advocacy Day on March 23 in the State Capital. Please provide any messages to share.

    Mrs. Freireich reported as a part of the Charter Task Force, she is planning to attend the March 18 Sectional Meeting.

  8. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of March 3, is provided.

      Mrs. Freireich reported above. 

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      No report

  9. York Adams Academy Report – Mrs. Freireich
    The YAA Board Brief Report of February 25 is provided. 

    Mrs. Freireich reported above. As of March 6, 14 of 15 YS seats at YAA are occupied.

  10. York Adams Tax Bureau Report – Mrs. Ciaciulli

    No report

  11. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of February 27 is provided.

    Mrs. Schroeder reported above. The construction of the new gym is 28% complete. The construction schedule was altered a little bit with rain and is now ten to twelve days behind. The anticipated completion date remains on September 16. A $5,000 change order credit was recently received, which is not an ordinary occurrence. 

  12. Recognition of Visitors  
  13. Board Meeting Schedule

    Mr. Posenau reported above. 

  14. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.

  15. Adjournment  

    The meeting was adjourned at 8:07 PM.

 

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

 

Link to Meeting Video