Minutes 2020-03-27

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 27, 2020 – 12:00 NOON

Due to health and safety reasons, a virtual meeting format was utilized.

M I N UTES
(approved on April 20, 2020)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members participating – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan (joined the meeting at 12:08 PM)
  
  Members not present – Michael Thoman, Sophia Guyer (Student Representative)
3. Matters of Policy
  1. Policy 003 – Functions
    It is recommended the Board suspend the rules that require a second reading of a policy before Board adoption for the recommended revision to the following policy.
  2. Policy 006.1 – Attendance at Meetings via Electronic Communications
    It is recommended the Board temporarily suspend Policy 006.1 to allow for full remote participation at a meeting. [Motion; Discussion; Roll Call Vote]
    
    Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
4. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
5. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  Three public comments were shared.
6. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of March 9, 2020. [Approval as submitted/corrected]
  The minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
Approval of Financial Reports as of (February 29, 2020) [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Reports – Capital Project, Capital Reserve, Food Service
5. Check Summary Reports – General Fund, Food Service, Capital Project, Capital Reserve
6. Student Activity Account Summary
7. Budget Transfers
Board President’s Report – Mr. Posenau
The Board met in a virtual meeting format for an Executive Session on Tuesday, March 24, 2020, at 12:00 Noon as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.

Mr. Posenau reported above.
Superintendent’s Report – Dr. Williams
Mr. Sullivan joined the meeting at 12:08 PM.
1. Superintendent’s Report
  Dr. Williams reviewed above.
  
  A discussion continued about the community being informed about the no trespassing on school property to comply with social distancing recommendations and will be enforced by the police.
2. The Administration recommends Board approval of the confidential Administrative Disciplinary Hearing Agreement for SID# 1935294296, following a hearing conducted by Board appointed hearing officer, Scott Krauser. The Agreement sets forth the details of the recommendation for the student to complete a ten-day suspension from school and continue at an alternative placement for no less than one calendar year. The student may apply to return to York Suburban if the terms of the adjudication are met. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
3. Reports from Administrators
  Dr. Ellis, High School Principal, provided an overview of the Forward Learning (online learning) logistics.
  
  A discussion continued about students with no WIFI connectivity, building level communication will be increasing, use of Zoom, Chromebooks, and start dates for Forward Learning.
Business Office Report – Mrs. Ciaciulli
1. The Administration recommends the Board approve the Resolution in Response to the COVID-19 Pandemic. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. Consent Agenda: [You have before you the Business Office Report which includes Items A. through D. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]
  Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  1. The Administration recommends the Board approve the renewal contract with Tomlinson Bomberger for fertilizer, weed, and lawn treatments District wide for a total of $12,384, an increase of $84.00 over the 2019 contract year.
  2. The Administration recommends the Board approve the contract with PA School Business Officials (PASBO) to conduct a business office operations study at the rate of $125 per hour, not to exceed $5,000.
  3. The Administration recommends the Board approve the filing and submission of the Plan Con Part K related to the issuance of the GO Bonds, Series of 2019A, to the PA Department of Education for their approval.
  4. The Administration recommends the Board approve the Amendment to the Lincoln Learning Network 4.0 five (5) year contract that was effective July 1, 2019. The Amendment has three (3) changes:
    1. Internet bandwidth increase from 500 Mbps to 1000Mbps (actually a cost reduction)
    2. Increase bandwidth to Indian Rock Elementary from 100Mbps to 1000Mbps
    3. Increase bandwidth to Yorkshire Elementary from 100Mbps to 1000Mbps
Student Board Representative Report – Sophia Guyer
No report.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Personnel Committee Report – Mr. Robinson
  Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, leave of absence, and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
  
  Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  
  Mr. Robinson extended congratulations to Dr. Michael Snedden for recently earning his doctorate.
  
  Dr. Snedden welcomed Mrs. Bedell to the position of Assistant Principal at the Middle School.
  
  Mrs. Bedell provided background on her YS experience as English teacher and looks forward to the challenges in the position of Assistant Principal.
  1. Resignation
    Recommend Board approval of the resignation of Tina Tyson, Personal Care Assistant, effective March 10, 2020.
  2. Employment
    Recommend the transfer of Elizabeth Bedell, from Secondary English Teacher to Middle School Assistant Principal, at a salary of $98,500, effective on or before July 1, 2020.
  3. Leave of Absence
    Request approval of an additional unpaid leave of absence for Kristin Shelley, Custodian, April 9, 2020 through April 30, 2020.
  4. Recommend the approval of the following volunteers, effective March 30, 2020.
    
    Tiffany Bankert Kurt Jones Heather Seward
    
    Arthur (Graig) Gallo Kristy Kochenour Dina Smoker
    
    Leslie Gibson Barbara Mardosa Michael Thoman
    
    Anita Gracey Irma Rivera-Orozco
3. Property and Finance Committee – Mr. Sears
  The minutes of February 5 are provided.
  
  Mr. Sears reported above and provided an update of the March 11 committee meeting.
4. Additional Committee Reports
Legislative Update – Mr. Robinson
All legislative breakfast meetings and other legislative meetings that have been reported at our meetings previously have been canceled at this time. The focus has been on Senate Bill 751 regarding forward motion to the school year.
Lincoln Intermediate Unit Report

All 29 Intermediate Units are standing by to help the districts.

LIU Joint Operating Authority Report – Mrs. Freireich

The recent meeting was canceled.
York Adams Academy Report – Mrs. Freireich
Students were sent home on March 13 with assignments and laptops for approximately one month to keep on target for graduation. Staff is trying to keep in contact with students to keep them on track.
York Adams Tax Bureau Report – Mrs. Ciaciulli
No report.
York County School of Technology Report – Mrs. Schroeder
The recent meeting was canceled. Per correspondence received, school construction is not considered an essential activity under this closure and currently, the construction work for the new gymnasium is at a standstill. An appeal was submitted and we are waiting on the ruling if construction can begin to help maintain the schedule of completion.
Additional Information
A discussion took place about possibly scheduling committee meetings via Zoom as needed during the closure.
Upcoming Events
Mr. Posenau reported above.
Recognition of Visitors
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. No additional comments were submitted.
Adjournment
The meeting was adjourned at 12:38 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Recording

Posted in SB-Agenda

Tiffany Bankert	Kurt Jones	Heather Seward
Arthur (Graig) Gallo	Kristy Kochenour	Dina Smoker
Leslie Gibson	Barbara Mardosa	Michael Thoman
Anita Gracey	Irma Rivera-Orozco