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Tuesday, May 26, 2020 - Today is Cycle Day 6

Agenda 2020-04-20

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
APRIL 20, 2020 – 7:00 PM

Due to health and safety reasons, a virtual meeting format will be utilized.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was shared.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of March 27, 2020.  [Approval as submitted/corrected] 
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of March 31, 2020 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Reports – Capital Project, Capital Reserve, Food Service
    5. Check Summary Reports – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. The Administration recommends the Board approve use of Act 80 days for the following five (5) days:
        Wednesday, March 25, 2020 for grades K through 12
        Thursday, March 26, 2020 for grades K through 12
        Friday, March 27, 2020 for grades K through 12
        Monday, March 30, 2020 for grades K through 5
        Tuesday, March 31, 2020  for grades K through 5
      The Administration further recommends that the Board approve up to an additional seven (7) Act 80 days, to be scheduled in a manner at the Administration’s discretion.  All such Act 80 days are intended to account for the initial ten (10) day period of school closure and will be utilized for qualifying Act 80 activities with professional staff, subject to PDE guidance and applicable law. [Motion; Discussion; Roll Call Vote]
    3. Reports from Administrators
  5. Business Office Report – Mrs. Ciaciulli
    1. The Administration recommends the Board approve the agreement with Wellspan Family Medicine-Plymouth Road Medical Group with Drs. Wilson and Seydel, as our primary physicians for consultation, supervision of protocols, and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year. The individual physical examination fee is $15 per student.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends the Board award the East York and Indian Rock Elementary Flooring projects to ECI Construction for the total sum of $192,500 to be funded out of the 2019-2020 Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends the Board approve alternate No. 1:  to provide resilient tile flooring and vinyl base in Library 116 at East York Elementary to be performed by ECI Construction for the total sum of $22,000.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends the Board approve the agreement with Ruppert Detective Agency LLP, effective August 15, 2020, for uniformed/unarmed officers at an hourly rate of $19.50 as needed for events. This price is the same as last year’s agreement.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends the Board approve the renewal contract for Whitson’s School Nutrition Corp as the Food Service Management Company for the 2020-21 fiscal year.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends the Board approve the food service budget for the 2020-2021 fiscal year.  [Motion; Discussion; Roll Call Vote] 
    7. Informational
      1. 2019-2020 YTD Budget
      2. 2020-2021 Proposed Final Budget 
    8. The Administration recommends the Board approve the 2020-2021 Proposed Final General Fund Budget in the amount of $63,034,472 as presented.  [Motion; Discussion; Roll Call Vote]
    9. The Board approves the resolution authorizing the Administration to advertise and publicly display the Board’s intentions of adopting the 2020-2021 Final General Fund Budget at a Regular Board Meeting scheduled on June 15, 2020.  [Motion; Discussion; Roll Call Vote]
  6. Student Board Representative Report – Sophia Guyer
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Academic Standards and Curriculum Committee Report – Mr. Scalet
      1. The minutes of November 13 are provided.
      2. Item recommended for approval on May 18:
        The committee recommends Board approval of the proposal for adoption of a new 6th to 8th grade English Language Arts textbook and electronic equivalents for the 2020-21 school year.  
    3. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes employment and volunteer. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        1. Employment
          1. Recommend the employment of Bonnie-Ellen Martin, Payroll & Benefits Accountant, at an hourly rate of $24.10, effective May 1, 2020, pending receipt and acceptance of final employment documents.
          2. Recommend the transfer of Carol Brillhart-Friemuth, from Substitute Aide to ESL Teacher, at Master+15, Step 1 rate of $71,525, effective at the start of the 2020-21 school year.
        2. Recommend the approval of the following volunteers, effective April 21, 2020.
          Brooke Miller    
    4. Property & Finance Committee Report – Mr. Sears
      1. The minutes of March 11 are provided.
      2. The Property and Finance Committee recommends the Board approve the repair of the High School Natatorium pool filter to be funded out of the 2019-2020 Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]
      3. Item recommended for approval on May 18:
        The Property and Finance Committee recommends the Board appoint PFM Financial Advisors LLC to serve as the District’s Independent Municipal Advisor.
    5. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of April 7, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich 
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
  12. York County School of Technology Report – Mrs. Schroeder
  13. Additional Information  
  14. Upcoming Events
  15. Recognition of Visitors
  16. Board Meeting Schedule
  17. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    Public Comment that was shared.

  18. Adjournment