Agenda 2020-07-20

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JULY 20, 2020 – 7:00 PM
PROVARD EDUCATION CENTER

Due to health and safety reasons, a virtual meeting format will be utilized.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was provided.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Combined Planning Committee and Regular Monthly Meeting of June 15, 2020 and Special Meeting of July 13, 2020.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears 
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of June 30, 2020 [File for audit] 

    1. Treasurer’s Report (All Funds) 
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. YSSD Health and Safety Plan Presentation by Dr. Krauser
    3. The Administration recommends that we open the 2020-21 school year in a hybrid mode to comply with recent guidance from the Pennsylvania Department of Education guidance, pending anticipated board approval of the required Health and Safety Plan. If the Board is unable to approve the submitted Health and Safety plan by the August 3rd meeting, the opening will default to an all online approach to allow for time to prepare for opening.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends approval of the proposed 2020-21 School Calendar changes.  [Motion; Discussion; Roll Call Vote]
    5. First Read of proposed revisions to Policy 204 – Attendance. 
    6. Reports from Administrators
  5. Business Office Report – Mrs. Ciaciulli
    1. Recommendations from the Property and Finance Committee Meetings:
      1. Motion to approve the Change Order deduct EC-1 from L.R.P.M d/b/a Lauer Construction Services in the amount of $356,698 for the Middle School Security, Music Suite, and Capital Projects.  [Motion; Discussion; Roll Call Vote]
      2. Motion to approve the Change Order deduct HC-1 from Silvertip, Inc. in the amount of $226,500 for the Middle School Security, Music Suite, and Capital Projects. [Motion; Discussion; Roll Call Vote]
      3. Motion to approve the Change Order deduct GC-1 from East Coast Contracting, Inc. in the amount of $619,030 for the Middle School Security, Music Suite, and Capital Projects.
        [Motion; Discussion; Roll Call Vote]
    2. Change Order 001 (ECI #1)
      1. Motion to approve the change order for ECI Construction in the additional amount of $10,075.00 to remove the existing epoxy floor finish that was originally scheduled to remain. This will provide a stable and suitable substrate for the installation of the new floor finishes.  [Motion; Discussion; Roll Call Vote]
      2. Motion to approve the change order for ECI Construction in the additional amount of $1,251.00 to provide and perform skim coating of the existing flooring in the Library, in lieu of flooring removal, due to the presence of asbestos containing materials and to remove an additional layer of flooring discovered under the carpet flooring.  [Motion; Discussion; Roll Call Vote]
    3. Motion to approve the change order deduct in the amount of $3,809.80 for Miller Flooring Company  for owner supplied/purchased Hillard materials. Changing the total contract from $138,957.80 to  $135,148.00.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends the board approve the three-year agreement with Wellspan Health  effective July 1, 2020 through June 30, 2023 to provide athletic training services to students participating in athletic programs as supervised by the Athletic Department of the District and requires Physician coverage for Pennsylvania Interscholastic Athletic Association, Inc (PIAA) athletic events.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends the Board approve 2020-21 Service Agreement with the Lincoln Intermediate Unit #12 for an additional Teacher Assistant for:
      1. LSS at York Haven Elementary for an estimate amount of $5,552.33 (fee is based on enrollment).
      2. LSS at Wallace Elementary for an estimate amount of $4,997.10 (fee is based on enrollment).
      3. LSS at Spring Forge Intermediate for an estimate amount of $8,328.50 (fee is based on enrollment).
      4. LSS at Eastern Middle School for an estimate amount of $4,164.25 (fee is based on enrollment).
      5. LSS at Dallastown Intermediate for an estimate amount of $4,542.82 (fee is based on enrollment).
      6. LSS at Dallastown High School for an estimate amount of $10,708.07 (fee is based on enrollment).
        [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends the Board approve the 2020-21 Service Agreement with the Lincoln Intermediate Unit #12 for the Language Instruction Educational Program at the rate of $92.00 per hour. This includes certificated instructional staff, assessment, consulting, advising, supervisory, and support services to the District.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends the Board approve the 2020-21 Service Agreement with the Lincoln Intermediate Unit # 12 for Title I Non-public School Services for one student in the amount of $ 5,896.00. This is a provision of remedial reading instructional services in accordance with the Title I Reading Program.  [Motion; Discussion; Roll Call Vote]
  6. Student Board Representative Report – Carly Bowen
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, granting of tenure, athletics/extra-curricular, and leave of absence. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      1. Resignation

        Recommend the resignation of Linda DePoe, substitute custodian, effective July 31, 2020.

      2. Employment
        1. Recommend the employment of Linda Kauffman as lead custodian, effective June 18, 2019.  Her title as Lead Custodian was not originally listed in her approval on the June 2019 agenda.
        2. Recommend the employment of Kelly Paraskevakos as the 9-12 English Department Chair for the 2020-21 school year at a salary of $2400.
        3. Approve the extension of all current department chairs and resource persons for the 2020-21 school year.
      3. Granting of Tenure
        Recommend awarding of professional status/tenure to the following temporary professional employees who have completed six consecutive semesters of employment in the York Suburban School District and “during the last four months of the third year have performed satisfactorily [Section 1108© of the Public School Code of 1949 as amended by Act 16 of 1996].” This professional status should be effective on August 17, 2020.

        Ashley Pixley

      4. Athletics/Extra-Curricular
        Please note that if the sport season or activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.

        1. Reappointment of Fall Coaches

          Season

          		 Sport Position First Name Last Name Tier Step Pay
          Fall Cheerleading – HS HS Assistant #1 Alex Anderson 5 4 $2,763.00
          Fall Field Hockey – MS HS Assistant #2 Jessica Bobb 4 4 $4,134.00
          Fall Football – HS HS Co-Assistant #3 (1/2) Ryan Bologa 3 4 $2,177.50
          Fall Football – MS Head Coach – MS Larry Dalton 3 4 $4,979.00
          Fall Cross Country – HS Head Coach – Girls John Enders 3 4 $4,355.00
          Fall Boys Soccer – HS Head Coach John Fornadel 2 4 $6,990.00
          Fall Golf – HS Head Coach Tom Guerin 3 4 $4,355.00
          Fall Girls Volleyball – HS Head Coach Sonia Guyer 2 4 $6,053.00
          Fall Cross Country – HS Head Coach – Boys Ron Herman 3 4 $4,355.00
          Fall Field Hockey – HS Head Coach Beth Herr 2 4 $6,053.00
          Fall Football – MS MS Assistant #1 Dishon Hopkins 4 4 $3,506.00
          Fall Field Hockey – MS Head Coach Michael Jackson 4 4 $3,506.00
          Fall Football – HS MS Co-Assistant #2 (1/2) Tyler Laudeman 4 3 $1,490.00
          Fall Football – HS Head Coach – HS Andrew Loucks 1 4 $7,804.00
          Fall Football – HS HS Assistant #2 Scott Luckenbaugh 3 4 $5,363.00
          Fall Football – HS HS Assistant #1 Brian Marshall 2 4 $6,512.00
          Fall Cross Country – MS Head Coach Andrew Shorb 4 3 $2,980.00
          Fall Girls Volleyball – HS HS Assistant #1 Amanda Shouck 3 4 $4,355.00
          Fall Girls Soccer – HS Head Coach Tom Shugars 2 4 $6,990.00
          Fall Football – HS MS Co-Assistant #2 (1/2) Justin Sowers 4 4 $1,753.00
          Fall Cheerleading – MS Head Coach – MS Denise Stayman 5 4 $2,763.00
          Fall Girls Tennis – HS Head Coach Rebecca Toman 3 4 $4,693.00
          Fall Field Hockey – HS HS Assistant #1 Denise Werner 3 4 $4,355.00
          Fall Cheerleading – HS Head Coach Leslee Yoder 3 4 $4,355.00
        2. Recommend the transfer of Mitch Kemp from HS Boys Basketball Co-Assistant #1 to HS Boys Basketball Head Coach for the 2020-21 winter season at step two of the extracurricular salary schedule at a rate of $4,237.00.
      5. Leave of Absence

        Request approval of an unpaid leave of absence for Melissa Hendrix-Martin, Teacher, additional 28 days past the end of her 60 days of FMLA for child rearing.

    3. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 30, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
  12. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of June 25 is provided.
  13. Additional Information  
  14. Upcoming Events
  15. Recognition of Visitors
  16. Board Meeting Schedule
  17. Public Comment.  Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  18. Adjournment  
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