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Friday, August 14, 2020 - Today is Cycle Day 1

Minutes 2020-07-20

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JULY 20, 2020 – 7:00 PM
PROVARD EDUCATION CENTER

Due to health and safety reasons, a virtual meeting format was utilized.

M I N U T E S
(approved on August 3, 2020)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman, Carly Bowen (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. Three comments were shared.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Combined Planning Committee and Regular Monthly Meeting of June 15, 2020 and Special Meeting of July 13, 2020.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears 
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
    Approval of Financial Reports as of June 30, 2020 [File for audit] 

    1. Treasurer’s Report (All Funds) 
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau

    No report.

  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report

      Dr. Williams reviewed above. 

    2. YSSD Health and Safety Plan Presentation by Dr. Krauser

      Dr. Krauser reviewed above.

      A discussion continued about the addition of the Trojan Online Pathways (TOP) Program, which has anticipated long term potential cost savings. Fiscally, the planned use of the Cares Act Grant of approximately $530,000 and the unexpected budget cost in these times of approximately $450,000 was described. Communication and recommendations from the PA Department of Health is ongoing. Personal responsibility by people entering school property, students, and employees and reasonable response by the District was discussed. A meeting is scheduled with Reliance Transportation on July 21 about bus runs and the cleaning of buses. The extra responsibilities that will be on the school nurses and health room assistants appears manageable and no hiring plan is anticipated by the Administration. The screening process for students, athletes, and staff was discussed. The consistency of cleaning in classrooms, especially at the secondary level, where students move to different classrooms was discussed. The District has provided staff members with face masks and baseline protection materials are available in each building. The Administration will be communicating with parents during the week of July 20 about the hybrid and TOP offerings and ask each family their current consideration in a survey, followed by a survey during the first week of August for a commitment. A delayed start of school was not recommended by the Administration at this time to allow facetime with students to start off the school year as COVID-19 could have a devastating impact in October and November. Considerations for modification of the plan were discussed. Consistency with the grading system this year will be communicated. Various options are being considered for the transitional day on August 19. Appreciation was shared for all the work that has been done in preparation with this plan. Comments were shared about not supporting the hybrid option, with the number of  liabilities and lack of funding, the many unanswered questions, the consistency of changes that occur,  and an online option being the safest option.

    3. The Administration recommends that we open the 2020-21 school year in a hybrid mode to comply with recent guidance from the Pennsylvania Department of Education guidance, pending anticipated board approval of the required Health and Safety Plan. If the Board is unable to approve the submitted Health and Safety plan by the August 3rd meeting, the opening will default to an all online approach to allow for time to prepare for opening.  [Motion; Discussion; Roll Call Vote]

      Motion Schroeder, Second, Robinson; Approval. Roll Call Vote, Sullivan, yes; Thoman, no; Sears, no; Robinson, yes; Freireich, yes; Sanders, no; Posenau, yes; Scalet, yes; Schroeder, yes. Motion carried 6-3. 

    4. The Administration recommends approval of the proposed 2020-21 School Calendar changes.  [Motion; Discussion; Roll Call Vote]

      Dr. Williams reported above.

      Motion, Thoman, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    5. First Read of proposed revisions to Policy 204 – Attendance

      Dr. Williams reported above and added these changes are due to a change in state law about compulsory attendance age. The second read and approval of policy are anticipated in August. Board members were asked to share any questions with the Administration.

    6. Reports from Administrators

      Mrs. Jackson, High School Principal, reported about the four days of collection of materials from students where 25 staff members volunteered in safe social distancing as students and parents stayed in their vehicles. The Trojan Theatre group has been communicating virtually. The Administrators are tackling the many opportunities and challenges that arise at this time. The Drivers Education program is back up and running.

      Dr. Stoltz, Yorkshire Elementary Principal, provided a report about elementary summer learning opportunities, summer professional development for staff, and the YS Education Foundation Grant Proposal that was approved for both Valley View Elementary and Yorkshire Elementary titled “Books as Windows and Mirrors”, that will build a more diverse and inclusive bookshelf.

  5. Business Office Report – Mrs. Ciaciulli
    1. Recommendations from the Property and Finance Committee Meetings:
      1. Motion to approve the Change Order deduct EC-1 from L.R.P.M d/b/a Lauer Construction Services in the amount of $356,698 for the Middle School Security, Music Suite, and Capital Projects.  
      2. Motion to approve the Change Order deduct HC-1 from Silvertip, Inc. in the amount of $226,500 for the Middle School Security, Music Suite, and Capital Projects. [Motion; Discussion; Roll Call Vote] 
      3. Motion to approve the Change Order deduct GC-1 from East Coast Contracting, Inc. in the amount of $619,030 for the Middle School Security, Music Suite, and Capital Projects.
        [Motion; Discussion; Roll Call Vote]

        Mrs. Ciaciulli reported above. 

        Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    2. Change Order 001 (ECI #1)
      1. Motion to approve the change order for ECI Construction in the additional amount of $10,075.00 to remove the existing epoxy floor finish that was originally scheduled to remain. This will provide a stable and suitable substrate for the installation of the new floor finishes.  
      2. Motion to approve the change order for ECI Construction in the additional amount of $1,251.00 to provide and perform skim coating of the existing flooring in the Library, in lieu of flooring removal, due to the presence of asbestos containing materials and to remove an additional layer of flooring discovered under the carpet flooring.  [Motion; Discussion; Roll Call Vote]

        Mrs. Ciaciulli reported above. 

        Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    3. Motion to approve the change order deduct in the amount of $3,809.80 for Miller Flooring Company  for owner supplied/purchased Hillard materials. Changing the total contract from $138,957.80 to  $135,148.00.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported above. 

      Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    4. The Administration recommends the board approve the three-year agreement with Wellspan Health  effective July 1, 2020 through June 30, 2023 to provide athletic training services to students participating in athletic programs as supervised by the Athletic Department of the District and requires Physician coverage for Pennsylvania Interscholastic Athletic Association, Inc (PIAA) athletic events.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported above. 

      Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    5. The Administration recommends the Board approve 2020-21 Service Agreement with the Lincoln Intermediate Unit #12 for an additional Teacher Assistant for:
      1. LSS at York Haven Elementary for an estimate amount of $5,552.33 (fee is based on enrollment).
      2. LSS at Wallace Elementary for an estimate amount of $4,997.10 (fee is based on enrollment).
      3. LSS at Spring Forge Intermediate for an estimate amount of $8,328.50 (fee is based on enrollment).
      4. LSS at Eastern Middle School for an estimate amount of $4,164.25 (fee is based on enrollment).
      5. LSS at Dallastown Intermediate for an estimate amount of $4,542.82 (fee is based on enrollment).
      6. LSS at Dallastown High School for an estimate amount of $10,708.07 (fee is based on enrollment).
        [Motion; Discussion; Roll Call Vote]

        Mrs. Ciaciulli reported above. 

        Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    6. The Administration recommends the Board approve the 2020-21 Service Agreement with the Lincoln Intermediate Unit #12 for the Language Instruction Educational Program at the rate of $92.00 per hour. This includes certificated instructional staff, assessment, consulting, advising, supervisory, and support services to the District.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported above. 

      Motion, Robinson, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    7. The Administration recommends the Board approve the 2020-21 Service Agreement with the Lincoln Intermediate Unit # 12 for Title I Non-public School Services for one student in the amount of $ 5,896.00. This is a provision of remedial reading instructional services in accordance with the Title I Reading Program.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported above. 

      Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

  6. Student Board Representative Report – Carly Bowen

    Miss Bowen reported on the recent fundraising activities taking place by Mini-THON and building a High School Greenhouse.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mr. Posenau reported above.

    2. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, granting of tenure, athletics/extra-curricular, and leave of absence. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

      1. Resignation

        Recommend the resignation of Linda DePoe, substitute custodian, effective July 31, 2020.

      2. Employment
        1. Recommend the employment of Linda Kauffman as lead custodian, effective June 18, 2019.  Her title as Lead Custodian was not originally listed in her approval on the June 2019 agenda.
        2. Recommend the employment of Kelly Paraskevakos as the 9-12 English Department Chair for the 2020-21 school year at a salary of $2400.
        3. Approve the extension of all current department chairs and resource persons for the 2020-21 school year.
      3. Granting of Tenure
        Recommend awarding of professional status/tenure to the following temporary professional employees who have completed six consecutive semesters of employment in the York Suburban School District and “during the last four months of the third year have performed satisfactorily [Section 1108© of the Public School Code of 1949 as amended by Act 16 of 1996].” This professional status should be effective on August 17, 2020.

        Ashley Pixley

      4. Athletics/Extra-Curricular
        Please note that if the sport season or activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.

        1. Reappointment of Fall Coaches

          Season

          Sport Position First Name Last Name Tier Step Pay
          Fall Cheerleading – HS HS Assistant #1 Alex Anderson 5 4 $2,763.00
          Fall Field Hockey – MS HS Assistant #2 Jessica Bobb 4 4 $4,134.00
          Fall Football – HS HS Co-Assistant #3 (1/2) Ryan Bologa 3 4 $2,177.50
          Fall Football – MS Head Coach – MS Larry Dalton 3 4 $4,979.00
          Fall Cross Country – HS Head Coach – Girls John Enders 3 4 $4,355.00
          Fall Boys Soccer – HS Head Coach John Fornadel 2 4 $6,990.00
          Fall Golf – HS Head Coach Tom Guerin 3 4 $4,355.00
          Fall Girls Volleyball – HS Head Coach Sonia Guyer 2 4 $6,053.00
          Fall Cross Country – HS Head Coach – Boys Ron Herman 3 4 $4,355.00
          Fall Field Hockey – HS Head Coach Beth Herr 2 4 $6,053.00
          Fall Football – MS MS Assistant #1 Dishon Hopkins 4 4 $3,506.00
          Fall Field Hockey – MS Head Coach Michael Jackson 4 4 $3,506.00
          Fall Football – HS MS Co-Assistant #2 (1/2) Tyler Laudeman 4 3 $1,490.00
          Fall Football – HS Head Coach – HS Andrew Loucks 1 4 $7,804.00
          Fall Football – HS HS Assistant #2 Scott Luckenbaugh 3 4 $5,363.00
          Fall Football – HS HS Assistant #1 Brian Marshall 2 4 $6,512.00
          Fall Cross Country – MS Head Coach Andrew Shorb 4 3 $2,980.00
          Fall Girls Volleyball – HS HS Assistant #1 Amanda Shouck 3 4 $4,355.00
          Fall Girls Soccer – HS Head Coach Tom Shugars 2 4 $6,990.00
          Fall Football – HS MS Co-Assistant #2 (1/2) Justin Sowers 4 4 $1,753.00
          Fall Cheerleading – MS Head Coach – MS Denise Stayman 5 4 $2,763.00
          Fall Girls Tennis – HS Head Coach Rebecca Toman 3 4 $4,693.00
          Fall Field Hockey – HS HS Assistant #1 Denise Werner 3 4 $4,355.00
          Fall Cheerleading – HS Head Coach Leslee Yoder 3 4 $4,355.00
        2. Recommend the transfer of Mitch Kemp from HS Boys Basketball Co-Assistant #1 to HS Boys Basketball Head Coach for the 2020-21 winter season at step two of the extracurricular salary schedule at a rate of $4,237.00.
      5. Leave of Absence

        Request approval of an unpaid leave of absence for Melissa Hendrix-Martin, Teacher, additional 28 days past the end of her 60 days of FMLA for child rearing.

    3. Additional Committee Reports  
  8. Legislative Update – Mr. Robinson

    Mr. Robinson reported the legislature is currently not in session. Letters can be sent to Senators Toomey and Casey to support the Heroes Act which includes emergency funding for schools. Representative Scott Perry is having a Town Hall Meeting on July 22 at 5:05 PM. Please contact Mr. Robinson for additional details. Lastly, prior to COVID-19 pandemic, a bill was being processed for student-athletes with heart conditions to be required to have an EKG which was to be paid by school districts. This bill has been shelved in favor of an education program and eliminates what would have been an unfunded mandate to school districts.

  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 30, is provided.

      Mrs. Freireich reported above. 

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      No report. 

  10. York Adams Academy Report – Mrs. Freireich

    No report. 

  11. York Adams Tax Bureau Report – Mrs. Ciaciulli

    No report. 

  12. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of June 25 is provided.

    Mrs. Schroeder reported above. The next meeting is scheduled on July 23 and an opportunity to tour the new construction site was made available.

  13. Additional Information  
  14. Upcoming Events
  15. Recognition of Visitors  
  16. Board Meeting Schedule

    Mr. Posenau reported above. 

  17. Public Comment.  Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. Two additional comments were shared.

  18. Adjournment  

    The meeting was adjourned at 9:27 PM.

 

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video