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Friday, September 18, 2020 - Today is Cycle Day F

Minutes 2020-08-31

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
AUGUST 31, 2020 – 7:00 PM
Due to health and safety reasons, a virtual meeting format was utilized.

M I N U T E S
(pending review on September 21, 2020)

Official action did occur during this meeting for items marked by (*).

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman, and Carly Bowen (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was provided 

    5. (*) Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of August 17, 2020.  [Approval as submitted/corrected]

      The Minutes were approved as submitted.

  2. Board President’s Report – Mr. Posenau
  3. Superintendent’s Report – Dr. Williams
    1. (*) The Administration recommends the Board approve the Flexible Instructional Day Application.  [Motion; Discussion; Roll Call Vote]

      Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    2. First Read of Proposed Policy Revisions
      1. 103 Nondiscrimination in School and Classroom Practices / Attachment 1 / Attachment 2 / Attachment 3
      2. 104 Nondiscrimination in Employment Practices / Attachment 1 / Attachment 2 / Attachment 3
      3. 249 Bullying/Cyberbullying

        Dr. Williams reviewed above and noted the vast number of revisions are Title IX compliance. We will plan to have another First Read on September 21, followed by a Second Read on October 5, and action on October 19. A discussion continued about consistency that is provided with the recommendations from the PA School Boards Association Legal Department, consistency with style such as the capitalization or not of the word, district, and thorough review of large blocks of the common language used in multiple policies.

    3. (*) As per Board policy 915, the Administration recommends that the York Suburban School Board sanction the following organizations for the 2020-21 school year:
      All-Sports Booster Club
      Music Boosters Association
      East York Elementary PTO
      Indian Rock Elementary PTO
      Middle School PSO
      Valley View Elementary PTO
      Yorkshire Elementary PTO

      The Administration will work with each organization to ensure that all obligations set forth in Policy 915 are met in a timely fashion.  [Motion; Discussion; Roll Call Vote]

      Dr. Williams reviewed above and noted a meeting was held last week with these groups. 

      Motion, Schroeder, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    4. Thank you to KO Industries, LLC, local York business, for their donation of 24 bottles of hand sanitizer, at the value of $179.96, to the District.

      Dr. Williams reported above and added the supplies will be used as needed.

    5. Reports from Administrators – Natalie Hasenfuss, Director of Pupil Personnel

      Mrs. Hasenfuss introduced the School Nurses, Karla Coffman, Dianne Hannak, and Krista Wolfenberger. They shared a presentation about being 21st Century School Nurses during the COVID-19 Pandemic and answered questions from Board members. Appreciation was shared about the care and concern on the front line that is being displayed for everyone’s health and safety.

  4. Business Office Report – Mrs. Ciaciulli
    1. Jamie Doyle, PFM, will provide a presentation on the issuance of the Series of 2020, for the purpose of taxable advance refunding of the District’s Outstanding General Obligation Bonds, Series A of 2016.

      Jamie Doyle, PFM, along with her team, Melissa Hughes and John Fry, were in attendance and provided a presentation that would net an anticipated savings of $791,777.44 over a nine-year period. A thank you was extended to Jamie for the work involved with this proposed action.

    2. (*) The Administration recommends the board approve the resolution authorizing and directing issuance of the General Obligation Note, Series of 2020 in the principal amount of $9,908,000. as presented.  [Motion; Discussion; Roll Call Vote]

      Steve Hovis, Esquire, Stock and Leader, reviewed the resolution authorizing and directing issuance of the General Obligation Note.

      Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

      A thank you was extended to Mrs. Ciaciulli for pursuing this action.

    3. (*) Consent Agenda: [You have before you the Business Office Report which includes Items 1 through 3. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

      Motion, Schroeder, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0. 

      1. The Administration recommends the Board approve the agreement with the Giant Company to administer flu shots to York Suburban employees.  
      2. The Administration recommends the Board approve the 2020-21 service agreement with Soaring Height School to provide 1:1 paraprofessional in the amount of $120.00 per day. This is an increase of $5.00 over the prior year.  
      3. The Administration recommends the Board approve the 2020-21 service agreement with Pyramid Healthcare, Inc., to provide special education and related services to students placed at Pyramid’s private academic school. The 2020-21 tuition rates are as follows:  Emotional support – $185.00 per day per student; Autism support services – $330.00 per day per student; 1:1 Support services – $120.00 per day per student.
    4. (*) The Administration recommends the Board authorizes the Business Office to advertise and solicit bids for the replacement of doors at East York Elementary, Indian Rock Elementary, and YS Middle School to be funded from the Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reviewed above. 

      Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0. 

    5. The Administration recommends the Board approve change order #2 for East Coast in the amount of $4,456.16 to cover the cost for providing labor to move scaffolding for the HVAC contractor.  [Motion; Discussion; Roll Call Vote]

      Seth Wentz, Crabtree & Rohrbaugh, reviewed change orders for East Coast (Item E.) and Lauer Construction (Item F.) and answered questions by Board members. The Administration will review information and report back to the Board about the question raised if the hourly rate of $56 per hour to move scaffolding on the change order is the prevailing wage rate.

      Motion, Sullivan, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    6. The Administration recommends the Board approve change order #2 for Lauer Construction in the amount of $3,284.40 to cover the cost to remove and reroute existing circuits.  [Motion; Discussion; Roll Call Vote]

      Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

  5. Student Board Representative Report – Carly Bowen

    Miss Bowen thanked the Board and staff for making the school year as safe as possible for everyone. She spoke with some elementary, high school, and Trojan Online Pathways (TOP) students and shared some concerns that were expressed. The Student Council discussed some possibilities for Homecoming this fall and Mini-THON had a chalk fundraiser in the parking lot during the evening on August 30 that followed all the rules of the Health and Safety Plan for Extracurricular Activities.

  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 

      Mr. Posenau reported above. 

    2. Personnel Committee Report – Mr. Robinson
      1. The May 20 minutes are provided.

        Mr. Robinson reported above. 

      2. Consent Agenda: [You have before you the Personnel Report which includes positions and athletics/extracurricular. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        Motion, Robinson, Second, Schroeder; Approval.

        Mrs. Freireich stated that she will not be supporting the recommendation for the Assistant Business Manager position at this time when we do not know what revenues, requirements, and ongoing COVID expenses will look like given negotiations on several contracts will take place in the spring. This recommendation was not included in the budget for the year and her preference is to see this recommendation in the following budget year. She is concerned about the academic needs of the students and the District as a whole. Mrs. Freireich asked for Item a. iii. be considered as a separate item.

        The Motion was withdrawn by Mr. Robinson and Mrs. Schroeder.

        Motion, Robinson, Second, Schroeder; Approval of Items a. i., a. ii, and b. Roll Call Vote, all present, yes. Motion carried 9-0.

        Motion, Robinson, Second, Sears; Approval of Item a. iii. Roll Call Vote, all present, yes, except Freireich, no. Motion carried 8-1.   

        1. Positions
          1. Approve the salary increases of 2% for the Level II positions:
            1. Data Specialist
            2. Maintenance
            3. Transportation Coordinator
            4. Accountant
            5. Social Worker
            6. Athletic Director
            7. Confidential Secretary to the Superintendent
            8. Coordinator of Buildings and Grounds
          2. Approve the elimination of one 12-month building and grounds position.
          3. Approve the creation of Assistant Business Manager Position and the related job description.
        2. Athletics/Extracurricular
          Please note that if the sport season or activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.

          1. Reappointment of Fall Coach
            Sport Position First Name Last Name Tier Step Pay
            Boys Soccer – HS HS Assistant #1 Mike Kinard 3 4 $4,355
          2. Extracurricular
            Position Building First Last Salary Tier Step
            Elem Envirothon Coordinator EY Rachel Fry $487.00 8 2
            Elem Envirothon Coordinator IR Amy Slagel $487.00 8 2
            Elem Envirothon Advisor IR Amy Slagel $487.00 8 2
            MS Student Council Advisor (1/2) MS Jordyn Beck $950.00 4 3
            MS Asst Student Council (1/2) MS Jennifer Harr $613.50 6 4
            MS Envirothon Coordinator MS Stacy Houck $780.00 7 4
            MS Jazz Band MS Matt Husler $2,235.00 4 4
            MS Concert Band Director (10%) MS Amy Intrieri $695.00 1 4
            MS Sounds of Tomorrow MS Amy Intrieri $2,358.00 4 4
            MS TV Technical Advisor MS Michael Jackson $2,336.00 4 4
            MS Asst Student Council (1/2) MS Pamela Kutcher $613.50 6 4
            MS Student Council Advisor (1/2) MS Pamela Kutcher $1,117.50 4 4
            MS Yearbook Advisor  MS Molly McAuliffe $1,404.00 5 3
            MS Science Fair Coordinator MS James McFadden $2,235.00 4 4
            MS TV Program Advisor MS Scott Payne $1,859.00 5 4
            MS Show Choir MS Hannah Stayer $1,121.00 8 4
            MS Orchestra MS Ashley Thrush $1,121.00 8 4
            Total       $20,899.50    
    3. Additional Committee Reports  
  7. Legislative Update – Mr. Robinson

    PA School Boards Association Officer Elections

    Mr. Robinson reported Mr. Sears and himself will meet with State Senator Arnold on September 8 to review several topics, cyber charter reform, mandate relief, liability protection, and a discussion about the prevailing wage. At the recent Springettsbury Township’s Planning Commission meeting, discussions took place about flood plains and the revision of police headquarters. PA School Boards Association officer election information is available for review and there is one office being contested, the Vice-President position.

  8. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich

    No report. 

  9. York Adams Academy Report – Mrs. Freireich
    The YAA Board Brief Report of August 25 is provided. (pending)

    All 15 seats are filled for YS. A total of 85 students have returned this school year. Testing continues in-person and virtual every week.

  10. York Adams Tax Bureau Report – Mrs. Ciaciulli

    No report.

  11. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of August 27 is provided.

    There were some last minute COVID-related resignations this year and replacements have been secured. Students returned in two cohorts starting today. Enrollment this year is 1,712 students. The gymnasium project is on schedule.

  12. Recognition of Visitors  

    Mr. Posenau thanked the visitors and guests for attending the meeting.

  13. Board Meeting Schedule 

    Mr. Posenau reported above. 

  14. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    Public Comment that was provided 

  15. Adjournment  

    The meeting was adjourned at 8:15 PM.

 

Link to Video Recording