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Saturday, October 24, 2020 - Next School Day is Cycle Day M on October 26

Minutes 2020-09-21

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
SEPTEMBER 21, 2020 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format was utilized.

An Executive Session was held prior to the meeting at 6:30 PM.

M I N U T E S
(approved on October 5, 2020)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      All members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman, Carly Bowen (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above.

    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was provided.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of August 31, 2020.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
    Approval of Financial Reports as of August 31, 2020 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activities Fund Revenue Report
    7. Student Activities Fund Expenditure Report
  3. Board President’s Report – Mr. Posenau
    The Board met in Executive Session in a virtual meeting format prior to this meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.

    Mr. Posenau reported above. 

  4. Superintendent’s Report – Dr. Williams
    1. District Affiliated Report – Music Boosters, Elaine Fogdall, President, will provide a brief report on the work of this organization.

      Mrs. Elaine Fogdall, President, provided a brief report on the work of the York Suburban Music Boosters Association.

      The Board thanked Mrs. Fogdall and her team for all they do for the students.

    2. Superintendent’s Report

      Dr. Williams reviewed above. 

    3. First Read of Proposed Policy Revisions
      1. 103 Nondiscrimination in School and Classroom Practices / Attachment 1 / Attachment 2 / Attachment 3
      2. 104 Nondiscrimination in Employment Practices / Attachment 1 / Attachment 2 / Attachment 3
      3. 249 Bullying/Cyberbullying

        Dr. Williams reported above and indicated the Second Read of policy revisions will take place at the October Planning Committee meeting.

    4. Reports from Administrators

      Dr. Stoltz, Yorkshire Elementary Principal, thanked everyone involved from custodians, transportation and cafeteria staff, counselors, nurses, office staff, and parents for their part to allow school reopening. The students are doing an amazing job with social distancing and wearing their face masks. Examples of virtual learning days were shared.

      Mrs. Jackson, High School Assistant Principal, shared quotes of students that are very appreciative of the face-to-face interaction with teachers, on virtual days teachers are utilizing different kinds of technology, and the feeling of safety with social distancing and face mask compliance. The one-way hallways eliminate crowding. Comments were also shared by teachers and how they enjoy the face-to-face interaction with students, adapting content takes time for both in-person and virtual formats, and design of the most effective and engaging instruction to promote learning for all students.

      Board members expressed appreciation for all the work that is being done.

  5. Business Office Report – Mrs. Ciaciulli
    1. Consent Agenda: [You have before you the Business Office Report which includes Items 1. and 2. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

      Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

      1. The Administration recommends the Board accept the proposal from Barton’s Associates to conduct a district wide mechanicals, engineering, and plumbing assessment in the amount not to exceed $4,250.00 plus reimbursable expenses of approximately $250.00.
      2. The Administration recommends the Board approve the 2021/22 Budget Timeline.
    2. The Administration recommends the Board approve the service agreement with the Lincoln Intermediate Unit #12 for the purpose of allocating IDEA-B Pass-Through funds for the 2020/21 school year.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported the above item is an annual renewal.

      Motion, Robinson, Second, Schroeder; Approval.  Roll Call Vote, all present, yes. Motion carried 8-0. 

    3. The Administration recommends the Board approve the IDEA Section 619 Pass Through Funds Agreement with Lincoln Intermediate Unit #12 for funds to support kindergarten eligible children, 5 years of age, either receiving special education services through the LEA or remaining an extra year in Early Intervention. The total revenue to the District is $3,600.  [Motion; Discussion; Roll Call Vote]

      Mrs. Ciaciulli reported the above item is an annual renewal.

      Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    4. The Administration recommends the Board accept the School Pictures Proposal from LifeTouch Inc.  to provide professional services effective July 1, 2021 for a three-year term with a possible additional two years.  [Motion; Discussion; Roll Call Vote]

      Motion, Schroeder, Second, Robinson; Approval. 

      A discussion continued about the packages being the same as prior years.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    5. The Administration recommends the Board authorize the Business Office to participate in the 2021-22 Lincoln Intermediate Unit #12 Joint Purchasing program.  [Motion; Discussion; Roll Call Vote]

      Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    6. The Administration recommends the Board approve the agreement addendum with Substitute Teacher Service to provide long term substitute teacher services at the daily base rate of $175.00 with a 32% mark up for a total of $231.  [Motion; Discussion; Roll Call Vote]

      Motion, Robinson, Second, Schroeder; Approval.

      A discussion took place that included the specifics about the long term substitute use in the District.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    7. The Administration recommends the Board approve the Drug and Alcohol Student Assistant Program (SAP) service agreement between TrueNorth Wellness Services Service Access and York Suburban School District for the 2020-21 school year.  [Motion; Discussion; Roll Call Vote]

      Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    8. The Administration recommends the Board approve the following additional bus/van drivers for the 2020-21 school year:
      Amy Harris
      Marcella Smallwood
      [Motion; Discussion; Roll Call Vote]

      Motion, Schroeder, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    9. The Administration recommends the Board approve Parcel #480003102210000000 be permitted to pay the 2020 real estate tax payment at the 2% discount rate as long as payment is received within five days contingent on Board approval.  [Motion; Discussion; Roll Call Vote]

      Motion, Schroeder, Second, Robinson; Approval.

      A discussion continued about experiences at the Spring Garden Township Tax Collector’s office and it was decided to have legal counsel talk with the township regarding less than desirable service being provided by the Tax Collector.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    10. The Administration recommends the Board approve the contract with Valencia Ballroom for the 2021 High School Prom at the amount not to exceed $1,800.00.  [Motion; Discussion; Roll Call Vote]

      Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    11. Informational

      Food Service Department Monthly Dining Review Report

      Mrs. Ciaciulli reported above

  6. Student Board Representative Report – Carly Bowen

    Miss Bowen reported the elementary students received Chromebooks this week. High School clubs are beginning to start back up. The MiniTHON will have a carwash fundraiser. The Student Council Voter Registration Committee is encouraging eligible students to register to vote. Hallways will be decorated for Spirit Week. An Athletic Report was provided.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 
    2. Academic Standards and Curriculum Committee Report – Mr. Scalet
      1. The May 20 minutes are provided.

        Mr. Scalet reported above and provided a summary of the September 16 meeting.

      2. An Academic Standards and Curriculum Committee meeting has been scheduled October 7 at 4:00 PM.

        Mr. Scalet reported above. 

    3. Personnel Committee Report – Mr. Robinson
      1. The Personnel Committee Chair recommends Board approval of the Memorandum of Understanding between York Suburban Educational Support Personnel Association (YSESPA) and the York Suburban School District (YSSD).  [Motion; Discussion; Roll Call Vote]

        Motion, Schroeder, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

      2. Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, and extracurricular. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

        Sherry Campbell was in attendance and expressed that she is looking forward to starting in the District. The Board welcomed her to YS.

        1. Resignation
          1. Recommend the resignation of Jackie Redding, substitute custodian, effective August 28, 2020.
          2. Recommend the resignation of Zaenna McNamara, Middle School Girls Basketball Coach, effective July 23, 2020.
        2. Employment
          1. Recommend the employment transfer of Stephanie Petersen, from Administrative Assistant to Finance and Operations Director to Administrative Assistant to the High School and Athletics, at an hourly rate of $23.00, effective on a date to be determined for ease of transfer.
          2. Recommend the building transfer of Lindsay Kollar, from Indian Rock Elementary School to Valley View Elementary School, effective September 22, 2020.
          3. Recommend the employment transfer of Eleanor Gunn, from substitute paraprofessional to Personal Care Assistant, at an hourly rate of $11.08, effective September 22, 2020.
          4. Recommend the employment of the following STS Guest Teachers:
            Daymond Abrantes Molly Roberts  Jaylin Vega
            Beatrice Heath Alyssa Steyer Samantha Vega
          5. Recommend the employment of Sherry Campbell, Director of Pupil Personnel, at the salary of $118,000, effective on or about December 1, 2020 pending receipt and acceptance of all required paperwork.
        3. Extracurricular
          Please note that if the activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.
          Appointment of Extracurricular

          Position Building First Last Salary Tier Step
          HS GSA HS Paula Ann Katze $736.00 6 1
          HS Project Harmony CO-Advisor HS Marcella Oathout $368.00 6 1
          HS Yearbook Advisor HS Karen Fornadel $1,341.00 4 1
          HS English Honor Society HS Heidi Cebula $696.00 8 4
          HS Asst Link Crew (1/4) HS Cristina Fiorentino $306.75 6 4
          HS Link Crew (1/4) HS Cristina Fiorentino $558.75 4 4
          National Art Honor Society HS Karen Fornadel $1,651.00 5 4
          HS Green Club Advisor HS Jacqueline Geiple $1,227.00 6 4
          HS Science Olympiad Coordinator HS Leslie Gentzyel $1,227.00 6 4
          HS Puzzle Partners (1/2) HS Neil Gutekunst $2,235.00 4 4
          9th Grade Class Advisor HS Erika Hallman $696.00 8 4
          HS Asst Link Crew (1/4) HS Erika Hallman $306.75 6 4
          HS Link Crew (1/4) HS Erika Hallman $558.75 4 4
          HS Concert Band Director HS Matt Husler $2,235.00 4 4
          HS Asst Link Crew (1/4) HS Amy Kendrick $306.75 6 4
          HS Link Crew (1/4) HS Amy Kendrick $558.75 4 4
          HS Project Harmony Co-Advisor HS Adison Godfrey $368.00 6 1
          HS Spanish Honor Society HS Heather Kinneman $696.00 8 4
          HS Assist Marching Band Director HS Korbin Shearer $3,659.00 2 3
          10th Grade Class Advisor (1/2) HS Timothy Lantz $296.00 8 3
          11th Grade Class Advisor (1/2) HS Timothy Lantz $521.50 6 3
          HS Quiz Bowl HS Sarah Lawrence $1,651.00 5 4
          HS Marching Band Director (90%) HS Ashley Markey $6,261.30 1 4
          HS Puzzle Partners (1/2) HS Jennifer Martin $2,235.00 4 4
          HS Asst Student Council HS Casey Reider $1,404.00 5 3
          HS German Honor Society HS Carole Shearer $696.00 8 4
          10th Grade Class Advisor (1/2) HS Korbin Shearer $296.00 8 3
          11th Grade Class Advisor (1/2) HS Korbin Shearer $521.50 6 3
          HS French Club Advisor HS Joelle Stark $696.00 8 4
          HS Choral Ensembles/YS Singers HS Hannah Stayer $2,417.00 4 4
          HS Strings Ensembles HS Ashley Thrush $2,235.00 4 4
          Tri-M Music Honor Society HS Ashley Thrush $696.00 8 4
          HS Link Crew (1/4) HS Scott Wagner $260.75 6 3
          HS Asst Link Crew (1/4) HS Scott Wagner $475.00 4 3
          HS Student Council Advisor HS Stephen Whiteley $2,978.00 3 4
          12th Grade Class Advisor HS Kevin Willson $1,227.00 6 4
          HS Jazz Band HS Matthew Husler $2,235.00 4 4
          HS Percussion Fall HS Jennifer Lam $1,564.00 4 2
          HS Trojan Theatre Director HS Shannon Mitchell $4,304.00 2 4
          HS Trojan Theatre Asst. Director HS Amy Kendrick $1,900.00 4 3
          HS Musical Director HS Aly Cunningham $4,304.00 2 4
          HS Musical Assistant Director HS Hannah Stayer $2,235.00 4 4
          HS Musical Pit Orchestra Director HS Korbin Shearer $1,404.00 5 3
          HS Musical Choral Director HS Hannah Stayer $1,651.00 5 4
          HS Musical Choreographer HS Shannon Mitchell $2,235.00 4 4
          HS Musical Costume Design (S&L)Part #1 HS Cheryl Bowman $1,227.00 6 4
          HS Musical Costume Design (tix)Part #2 HS Cheryl Bowman $696.00 8 4
          TOTAL COST       $68,353.55    
    4. Policy Review Committee Report – Mr. Thoman
      The July 10, 2019 minutes are provided.

      Mr. Thoman reported above and provided a summary of the September 26 meeting.

    5. Property and Finance Committee Report – Mr. Sears
      The August 12 minutes are provided.

      Mr. Sears reported above and provided a summary of the August 9 meeting.

    6. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
    PA School Boards Association Officer Elections

    Mr. Robinson reported PA School Boards Association (PSBA) is having an online Advocacy Day on October 8. The meeting scheduled with State Senator Dave Arnold was canceled by Senator Arnold and will be rescheduled. The Springettsbury Township Planning Commission meeting was canceled. A discussion took place about the PSBA Officer Elections and it was decided to vote at the October 5 Planning Committee meeting.

  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of September 1, is provided.

      Mrs. Freireich reported above

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      The next meeting is scheduled on September 22.

  10. York Adams Academy Report – Mrs. Freireich
    The YAA Board Brief Report of August 25 is provided. 

    Mrs. Freireich reported 15 of the 15 YS seats have been filled. Things are going well with students coming in on Wednesdays to pick up information.

  11. York Adams Tax Bureau Report – Mrs. Ciaciulli

    No report.

  12. York County School of Technology Report – Mrs. Schroeder

    Mrs. Schroeder reported instruction is going well with the hybrid instruction model. The gymnasium project continues to be going well.

  13. Additional Information  
    Activities Report

    Mr. Posenau reported above. 

  14. Upcoming Events

    Mr. Posenau reported above. 

  15. Recognition of Visitors  

    Mr. Posenau thanked everyone for attending the meeting.

  16. Board Meeting Schedule

    Mr. Posenau reported above. 

  17. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There were no additional comments at this time.

  18. Adjournment  

    The meeting was adjourned at 8:31 PM.

 

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video