Minutes 2020-10-05

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
OCTOBER 5, 2020 – 7:00 PM

Due to health and safety reasons, a virtual meeting format was utilized.

An Executive Session was held at 6:45 PM, prior to this meeting.

M I N U T E S
(approved on October 19, 2020)
Official action did occur during this meeting for items marked by (*).

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  All members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  Public comment that was shared.
5. (*) Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of September 21, 2020. [Approval as submitted/corrected]
  The minutes were approved as submitted.
Board President’s Report – Mr. Posenau
1. The Board met in Executive Session in a virtual meeting format prior to this meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
2. Potential Changes to Learning Mode
3. (*) The Administration recommends continuity of the hybrid model for marking period 2.
  A discussion took place about the Learning Mode for Marking Period 2. The highlights of the discussion were as follows.
  
  Review of York County COVID statistics that are continuing to report an increase would indicate Marking Period 2 is not the time for a return to five-day face-to-face instruction.
  
  The hybrid model provides the best possible educational opportunity while maximizing safety for everyone.
  
  It is very important to continue to improve the hybrid model moving forward to maximize the education content and opportunity for everyone.
  
  Review again in December to plan for Learning Mode in Marking Period 3.
  
  A thank you was extended to everyone for their role in keeping safety a priority as we navigate these challenging times.
  
  Motion, Schroeder, Second, Robinson; Approval of the continuity of the hybrid model for Marking Period 2. Roll Call Vote, all present, yes. Motion carried 9-0.
Superintendent’s Report – Dr. Williams
1. (*) The Administration recommends the Board approve the Letter of Engagement with Levin Legal Group to provide legal guidance and advice during the comprehensive review process of York Academy Regional Charter School (YARCS) to the three chartering districts – Central York School District, York City School District, and York Suburban School District. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  
  Dr. Williams reported YARCS has requested a 60-day extension for this process.
2. (*) The Administration recommends the Board approve the revised Athletics Health and Safety Plan.
  Revised Spectator Plan
  [Motion; Discussion; Roll Call Vote]
  
  Matt Marshall, Athletic Director, provided an overview of above and answered questions from Board members.
  
  Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  
  A thank you was extended to Mr. Marshall and his team for all their hard work during this process.
3. Second Read of Proposed Policy Revisions
  1. 103 Nondiscrimination in School and Classroom Practices / Attachment 1 / Attachment 2 / Attachment 3
  2. 104 Nondiscrimination in Employment Practices / Attachment 1 / Attachment 2 / Attachment 3
  3. 249 Bullying/Cyberbullying
    Dr. Williams reported above and added action will be taken at the October 19 Monthly Regular Meeting.
4. Report from Administrators – PA Youth Survey (PAYS) Report Presentation – Dr. Krauser
  Dr. Krauser, along with Miranda King, provided a presentation on the PA Youth Survey (PAYS) Report that included a video with students providing their honest feedback.
Business Office Report – Mrs. Ciaciulli
Seth Wentz, Crabtree & Rohrbaugh, provided a background of the following two change orders.
1. (*) The Administration recommends the Board approve HC change order #002 for Silvertip Inc. in the amount of an additional $3,198.23 to cover the cost to delete inertia bases and pump flexes and modify the pump header on the Middle School Security, Music Suite, and Capital Projects. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
2. (*) The Administration recommends the Board approve HC change order #003 for Silvertip Inc. in the amount of an additional $3,000 to cover overtime cost for installation of the air handler units at the Middle School and at Valley View Elementary School. The installation will occur on October 7 through 12, 2020. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Freireich; Approval Roll Vote, all present, yes. Motion carried 9-0.
  
  The Board thanked Mr. Wentz for providing the details with these items.
3. Informational
  1. Act 1 Index
    Mrs. Ciaciulli reviewed above and reported the adjusted Act 1 Index for 2021-22 is 3.6%.
  2. 2020-21 Budget YTD
    Mrs. Ciaciulli reviewed above.
Student Board Representative Report – Carly Bowen
Miss Bowen was unable to attend the meeting due to her involvement with the evening’s field hockey game. Dr. Krauser provided Carly’s report in her absence. Things are running very smoothly at the high school and more clubs are beginning to meet and organized events are planned for students’ participation. There is some new interest in beginning a cycling club and a Science Honor Society. The Class of 2023 received new Chromebooks. The registration for PSAT is now up and running and takes place on October 14. Sports are going very well and are streaming on the YAIAA website.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Personnel Committee Report – Mr. Robinson
  (*) Consent Agenda: [You have before you the Personnel Report which includes resignation and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
  
  Motion, Robinson, Second, Freireich; Approval.
  
  A discussion continued about the resignation of two high school custodians and overtime is permitted during this type of situation. Recruitment continues for custodian substitutes; however, that is difficult. Coach Otuyelu accepted a position to coach at Penn State/York. Due to the pandemic, their season was rescheduled for the spring which conflicts with the district athletic schedule and it was necessary he resign from middle school soccer program coaching.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  1. Resignation
    1. Recommend the resignation of Richard Lowe, High School Custodian, effective October 9, 2020.
    2. Recommend the resignation of Soji Otuyelu, Middle School Head Boys Soccer Coach, effective August 22, 2020.
    3. Recommend the resignation of Lori Stern, High School Lead Custodian, effective October 9, 2020.
  2. Employment
    1. Recommend the employment transfer of Lacie Harlacker, Custodian to Substitute Custodian, effective October 2, 2020.
    2. Recommend the employment of Karen Holland, Personal Care Assistant, at a rate of $11.08, effective October 6, 2020, pending receipt and approval of all paperwork.
    3. Recommend the employment of Lonna Trump, Accounts Payable Administrative Assistant, at a rate of $21.43, effective October 6, 2020, pending receipt and approval of all paperwork.
    4. Recommend the employment of Stephanie Wilt, Middle School Administrative Assistant, at a rate of $16.87, effective on or before October 19, 2020 pending receipt and approval of all paperwork.
    5. Recommend the employment of the following STS Guest Teachers.
      Zachary Couchman
      Renee Dormer
      Molly Roberts
      Ben Shipiro
      Kayla Stepanchak
3. Policy Review Committee Report – Mr. Thoman
  The following policies were discussed at the September 16 committee meeting and recommended out of committee for the first read at the October 5 Planning Committee meeting.
  1. 004 Membership
  2. 005 Organization
  3. 006.1 Attendance at Meetings via Electronic Communications
  4. 203 Immunizations and Communicable Diseases
  5. 209 Health Examinations/Screenings
  6. 222 Tobacco and Vaping Products – Students
  7. 233 Suspension and Expulsion
  8. 247 Hazing
  9. 252 Dating Violence
    Mr. Thoman reported above and stated the second read of policies will take place at the October 19 Regular Monthly meeting.
4. Additional Committee Reports
  An additional Academic Standards & Curriculum Committee meeting was scheduled on October 7 at 4:00 PM.
Legislative Update – Mr. Robinson
(*) PA School Boards Association Officer Elections

Mr. Robinson highlighted above and shared the slate of officers is uncontested with the exception of the Vice-President position. He suggested Sabrina Backer be considered as a candidate for Vice-President.

A discussion continued about Vice-President candidates.

Motion, Robinson, Second, Freireich; Approval of Sabrina Backer as Vice-President candidate with the remainder of the uncontested slate of officer candidates. Roll Call Vote, Sanders, no; Scalet, no; Robinson, yes; Schroeder, yes; Posenau, no; Thoman, yes; Sears, no; Sullivan, no; Freireich, yes. Motion failed 4-5.

Motion, Sears, Second, Sullivan; Approval of Daniel O’Keefe as Vice-President candidate with the remainder of the uncontested slate of officer candidates. Roll Call Vote, all present, yes. Motion carried 9-0.

Mr. Robinson reported Advocacy Day is scheduled on October 8 and the vote for House Bill 2696, the Educational Savings Account Voucher Bill, has been postponed.
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

No report.
York Adams Academy Report – Mrs. Freireich
The Board Brief of September 29 is provided.

Mrs. Freireich reported above. All 15 seats continue to be filled for YS. In person classes are scheduled to begin on October 13.
York Adams Tax Bureau Report – Mrs. Ciaciulli
No report
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of September 24 is provided.

Mrs. Schroeder reported above.
Recognition of Visitors
Mr. Posenau thanked the visitors and guests for attending the meeting.
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
Public comment that was shared.
Adjournment
The meeting was adjourned at 8:29 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video

Posted in SB-Minutes