Minutes 2020-11-16

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
NOVEMBER 16, 2020 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format was utilized.

M I N U T E S
(approved on December 7, 2020)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with Pledge of Allegiance to the Flag.
2. Roll Call
  All members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman, Carly Bowen (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  Public Comment that was shared.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of November 2, 2020. [Approval as submitted/corrected]
  The minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, 9-0.
Approval of Financial Reports as of October 31, 2020 [File for audit]
Board President’s Report – Mr. Posenau
Mr. Posenau shared that he has been approached by people on both sides of closing, all remote or all in. We are balancing the education of the students along with the safety and well being of our faculty and staff. Decisions will be based on whatever we consider the best possible outcome for that path for everyone. It will not just be based on what the State is recommending, it will be a real consideration.
Superintendent’s Report – Dr. Williams
1. District Affiliated Report – Dollars For Scholars, Stephanie Sullivan, Treasurer, will provide a brief report on the work of this organization.
  Mrs. Sullivan provided information on the work of this organization to continue to provide scholarships for students.
2. Superintendent’s Report
  Dr. Williams reviewed above. A discussion followed and the highlights were as follows:
  
  From a safety perspective, applaud everyone for where our numbers are compared to some of the neighboring districts.
  
  At the Academic Standards & Curriculum Committee meeting scheduled on November 18, Dr. Ketterman will be presenting some benchmark data following review of Marking Period 1 data. This type of data will continue to be shared throughout the school year.
  
  Trojan Online Pathways (TOP) participation is approximately 18% to 20% and TOP participation is expected to be lower after the pandemic.
  
  There are no requirements for charter schools to share academic information with school districts. During the review process of the renewal for York Academy Regional Charter School charter, examination of trends is part of the process.
3. The Administration recommends the Board retire Policy 248 Unlawful Harassment and Policy 348 Unlawful Harassment as harassment is now covered in Policy 103 Discrimination/Title IX Sexual Harassment Affecting Students and Policy 104 Discrimination/Title IX Sexual Harassment Affecting Staff because it is a form of discrimination. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
4. Reports from Administrators
  Ms. Bedell, Middle School Assistant Principal, shared the many activities the Student Council has been planning and engaging students and the multiple ways teachers are rethinking and reimagining some things with social distancing requirements.
  
  Dr. Fuhrman, East York Elementary Principal, reviewed the East York Elementary School website to show all the different ways that communication and information are available for parents and students.
5. Dr. Williams concluded his report with gratitude by thanking the very caring YS community during the recent time with his family’s loss.
Business Office Report – Mrs. Ciaciulli
1. The Administration recommends the Board approve the Bilingual Evaluation Agreement with Jessica Betancourt Perez to conduct a standardized assessment of ability and achievement in Spanish and provide a written report in English. The fee for service is $1,300.00. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
2. Consent Agenda: [You have before you the Business Office Report which includes Items 1 through 7. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]
  Motion, Schroeder, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  1. The Administration recommends the Board adopt the Resolution Certifying the Tax Rate for the 2021-2022 budget will not have a tax increase that exceeds the index of 3.6%.
  2. The Administration recommends the Board authorize the business office to participate in the Lincoln Intermediate Unit Purchasing Consortium for the 2021-2022 general, classroom, custodial, art, and copy paper bids.
  3. The Administration recommends the Board approve adding the following high school student activity accounts:
    1. Technology Student Association
    2. Greenhouse Club
  4. The Administration recommends the Board approve the closure of the Student Against Destructive Decisions and Ski Club student activity accounts and transfer the remaining funds to the High School Student Council account.
  5. The Administration recommends the Board approve the MTI Production Contract with Music Theatre International for the production of Singin’ In The Rain to be performed on March 5 and 6, 2021. The total cost is $2,135.
  6. The Administration recommends the Board approve the Master Service Agreement with Sourcewell Technology for Spring Math software for the 2021-2022 school year in the amount of $8,400.
  7. The Administration recommends Board approval of the Memorandum of Understanding with Allegheny Intermediate Unit for telephone voice interpretation services with TransPerfect Remote Interpreting for an annual fee of $120. Actual usage costs are at a rate not to exceed $.90 per minute for all languages.
3. Informational
  1. YTD Budget Report as of October 31, 2020
    Mrs. Ciaciulli reviewed above.
  2. Food Service Department Report
    1. Monthly Dining Review Report
    2. Sales Report
      Mrs. Ciaciulli reviewed above.
Student Board Representative Report – Carly Bowen
Miss Bowen reported a meeting was held to discuss the start of a new group, Science Honor Society. The Induction for National Honor Society and National English Honor Society occurred on November 12 in a virtual format. The Student Council is providing different ways to acknowledge American Education Week with the faculty and staff.

Committee Reports – Mr. Posenau

Committee Meeting Schedule
Mr. Posenau reported above.
Nominations Committee Report – Mr. Robinson
The Nominations Committee meeting is scheduled at 6:30 PM prior to the December 7 Reorganization and Planning Committee meeting.

Mr. Robinson reported above.

Personnel Committee Report – Mr. Robinson

The Administration recommends the Board approve the job description for the position of Assistant to the Superintendent for Operations. [Motion; Discussion; Roll Call Vote]
Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
The Administration recommends the Board approve the contract for the position of Assistant to the Superintendent for Operations for Kathy Ciaciulli. [Motion; Discussion; Roll Call Vote]
Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, and athletics. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

Resignation
1. Recommend approval of the resignation for Frank Corto, Head Coach Boys Lacrosse (HS), effective October 26, 2020.
2. Recommend approval of the resignation for Susan Enrico, Health Room Assistant, effective November 16, 2020.
3. Recommend approval of the resignation for Andrew Loucks, Head Coach Football (HS), effective November 5, 2020.
Employment
1. The Personnel Committee recommends the approval of a salary adjustment to $135,666 by the end of June 30, 2023, for Dr. Todd Monos. This increase will be over a two year period and will be inclusive of any annual performance increases.
2. Recommend the employment of Dianne Costanzo, full-time custodian, at an hourly rate of $14.88 plus any applicable shift differential, effective November 17, 2020, pending receipt and acceptance of all paperwork.
3. Recommend the employment of Kimberly Velasquez, full-time custodian, at an hourly rate of $14.88 plus any applicable shift differential, effective November 17, 2020, pending receipt and acceptance of all paperwork.
4. Recommend the employment of the following STS Guest Teachers:
  Theresa Carr
  Cathy Gibsonsmith
  Kaitlyn Hicks
  William Yohn

Athletics
Please note that if the activity is canceled, delayed, or reduced at any time during the season, the stipend shall be pro-rated or denied in its entirety at the discretion of the York Suburban School District.

Recommend Jon Evans to the position of Middle School Boys Basketball Head Coach, Step 1 of the extracurricular salary schedule at a rate of $2,103, pending receipt and acceptance of all paperwork.
Recommend Erik Ekstrom to the position of Middle School Boys Basketball Assistant Coach, Step 1 of the extracurricular salary schedule at a rate of $1,648, pending receipt and acceptance of all paperwork.
Recommend Alison Lane to the position of Middle School Girls Basketball Assistant Coach, Step 1 of the extracurricular salary schedule at a rate of $1,648, pending receipt and acceptance of all paperwork.

Reappointment of Winter Coaches

Sport	Coach	Position	Tier	Step	Pay
Boys Basketball – HS	Kevin Wood	HS Assistant #1	3	4	$6,343
Girls Basketball – HS	Jessica Barley	Head Coach – HS	2	4	$8,236
Girls Basketball – HS	Brandon Hill	HS Assistant #1	3	2	$3,049
Girls Basketball – MS	Amy Scerbo	Head Coach – MS	4	4	$4,787
Cheerleading – HS	Leslee Yoder	Head Coach	3	4	$4,355
Cheerleading – HS	Alex Anderson	HS Assistant #1	5	4	$2,763
Cheerleading – MS	Denise Stayman	Head Coach – MS	5	4	$2,763
Swimming	Dick Guyer	Head Coach – HS	1	4	$9,451
Swimming	Hope Kowalewski	HS Assistant #1	2	4	$6,053
Swimming	Ever Gonzalez	HS Assistant #2	3	4	$4,355
Swimming	Miranda King	HS Assistant #3	3	4	$4,355
Wrestling – HS	Brian Gentzyel	Head Coach – HS	2	4	$6,899
Wrestling – HS	Mike King	HS Assistant #1	3	4	$4,696
Total Salary					$68,105

Policy Review Committee Report – Mr. Thoman
The following policy revisions were discussed in committee, the first and second read have occurred, and are now ready for adoption at this meeting.
1. 004 Membership
2. 005 Organization
3. 006.1 Attendance at Meetings via Electronic Communications
4. 203 Immunizations and Communicable Diseases
5. 209 Health Examinations/Screenings
6. 222 Tobacco and Vaping Products – Students
7. 233 Suspension and Expulsion
8. 247 Hazing
9. 252 Dating Violence
  [Motion; Discussion; Roll Call Vote]
  
  Motion, Thoman, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Property and Finance Committee Report – Mr. Sears
The October 22 minutes are provided.

Mr. Sears reported above and provided a summary of the November 11 meeting.
Additional Committee Reports

Legislative Update – Mr. Robinson
In the State Legislature, there are three Acts being signed by the Governor – Act 84 of 2020, school directors’ addresses to be posted on the school district website; Act 98 of 2020, including broadband expansion; and Act 110 of 2020, for the protection of students as assault victims. PA School Boards Association recently passed its Legislative Platform that included – meaningful charter school reform, significant involvement for financial support of school districts, pension funding, and safety/mental health needs of students.
Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of November 3, is provided.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  Mrs. Freireich reported above and added the LIU Joint Operating Authority will hold their reorganization meeting on December 1.
York Adams Academy Report – Mrs. Freireich
The LIU decided to close the York Learning Center for in-person learning effective November 16 and that includes York Adams Academy which will return to the remote education mode.
York Adams Tax Bureau Report – Mrs. Ciaciulli
No report
York County School of Technology Report – Mrs. Schroeder
A report was provided at the last Authority meeting that indicated the gymnasium project is 69% complete, had very few change orders (.2%) for the project, and completion estimated to be in early February.
Additional Information
Activities Report

Mr. Posenau reported above.
Upcoming Events
Recognition of Visitors
A thank you was extended to visitors for attending this evening’s meeting.
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
There were no additional public comments.

At this time during American Education Week, the Board extended their thanks to the Administration, Faculty, and Staff for all their efforts given during these difficult times.
Adjournment
The meeting was adjourned at 8:19 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video

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