Minutes 2020-12-07

YORK SUBURBAN SCHOOL BOARD
REORGANIZATION MEETING FOLLOWED BY PLANNING COMMITTEE MEETING
DECEMBER 7, 2020 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format was utilized.

M I N U T E S
(approved on December 21, 2020)

Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  All members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman
A reminder to please silence your cell phone during the meeting.
Mr. Posenau reported above.
The reorganization of the Board takes place for the election of a President and Vice-President and the setting of dates and times of meetings for the coming school year.
Section 402 of the School Code states, “…that there shall be elected from the hold-over members a temporary President to chair the reorganization meeting, and the Secretary of the Board shall act as Secretary of such meeting.”

Mr. Posenau reported above.
Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
There were no comments at this time.
Items of business are as follows:
1. Election of Temporary President [Motion; Discussion; Roll Call Vote]
  Temporary President takes President’s Seat.
  
  Motion, Schroeder, Second, Sears; Mr. Robinson was nominated for Temporary President. Roll Call Vote, all present, yes. Motion carried 9-0.
2. Report of Nominations Committee – Mr. Robinson
  1. A Nominations Committee meeting was held prior to this meeting.
    Mr. Robinson reported above.
  2. Election of President [Motion; Discussion; Roll Call Vote]
    Motion, Sullivan, Second, Sears; Mr. Posenau was nominated for President. Roll Call Vote, all present, yes. Motion carried 9-0.
3. Newly Elected President takes President’s Seat.
  Election of Vice-President [Motion; Discussion; Roll Call Vote]
  
  Motion, ___, Second, Robinson; Mrs. Schroeder was nominated for Vice-President. Roll Call Vote, all present, yes. Motion carried 9-0.
4. 2021 Meeting Schedule of Planning Committee and Regular Monthly Meetings. The Administration recommends the approval of the meeting schedule for 2021. All times are at 7:00 PM and the place where the meetings will be held is the Provard Education Center unless advertised otherwise. Due to health and safety reasons, a virtual meeting format will be utilized until further notice. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
5. Committee and Miscellaneous Board Representative Assignments
  Policy 005 – Local Board Procedures – Organization
  1. Academic Standards and Curriculum Committee
  2. Communications Committee
  3. Personnel Committee
  4. Policy Review Committee
  5. Property and Finance Committee
  6. Legislative Policy
    Mr. Robinson is District Representative.
  7. Lincoln Intermediate Unit Board Representative shared with Dallastown Area School District
    The current three-year term commenced on July 1, 2020 and will expire on June 30, 2023. Dallastown Area School District Board Member Sue Heistand is the Representative.
  8. Lincoln Intermediate Unit Joint Operating Authority
    The current five-year term commenced on January 1, 2020 and will expire on January 1, 2025. Mrs. Freireich is District Representative.
  9. York Adams Academy Board Representative
    Mrs. Freireich is District Representative.
  10. York Adams Tax Bureau and York County Tax Collection Committee
    Mrs. Ciaciulli is District Representative. Mr. Posenau is the Alternate.
  11. York County School of Technology Joint Operating Committee
    The current three-year term commenced on January 1, 2019 and will expire on December 31, 2021. Mrs. Schroeder is District Representative. Mr. Posenau is the Alternate.
  12. York County School of Technology Authority
    Mrs. Schroeder is District Representative.
    
    Board Members – Please email the President by Wednesday, December 9, to indicate your interest in committee assignments.
    
    Mr. Posenau reported above.
    
    A discussion continued about scheduling Committee and Planning Committee meetings. The highlights of the discussion were as follows:
    
    One consideration included removing Committee meetings and scheduling more discussions at the Planning Committee meetings. This consideration did not gain much traction because it would cause Planning Committee meetings to be long in length and all committees are valuable.
    
    Another consideration was to remove Planning Committee meetings and schedule discussions at Committee meetings. This consideration was not very popular as meeting as a whole group for some discussions and planning for the monthly meeting are important.
    
    The final consideration was status quo providing some tweaks and intentional scheduling of agendas, considering not having two committee meetings in one day, and scheduling the time of committee meetings to a later time such as 5:30 PM for Board and community members that work. It would be valuable to allow time for deep dive discussions on certain topics and ask the Committee Chair and the Administrative Representative to strategically schedule the agendas. A suggestion was made to have committee meeting recordings available similar to the current practice of Planning Committee and Monthly meetings.
    
    Mr. Posenau concluded the discussion stating that he will work with the Administration on scheduling committee meetings and strategically scheduling the agendas to allow maximum deliberation on specific items.
Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
Public Comment that was shared.
Adjournment

The meeting was adjourned at 7:23 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
DECEMBER 7, 2020 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format was utilized.

M I N U T E S
(approved on December 21, 2020)

Official action did occur during this meeting for items marked by (*).

Picture of the Week

General Business
1. Call to Order – Board President
  Mr. Posenau called the meeting to order at 7:23 PM.
2. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  Public comment that was shared.
3. (*) Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of November 16, 2020. [Approval as submitted/corrected]
  The minutes were approved as submitted.
Board President’s Report
Superintendent’s Report – Dr. Williams
1. (*) The Administration recommends the Board retroactively approve Option 1 of the PA Departments of Health and Education’s Attestation Ensuring Implementation of Mitigation Efforts that states all or some of the students within the public school entity are currently receiving in-person instruction and becomes part of the District’s Health and Safety Plan with implementation effective November 30, 2020. [Motion; Second; Roll Call Vote]
  Motion, Schroeder, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
2. (*) The Administration recommends continuity of the hybrid model for marking period 3. [Motion; Second; Roll Call Vote]
  Motion, Schroeder, Second, Sullivan; Approval.
  
  A discussion continued with the Administration stating that time may be needed for creative scheduling as students and parents select their intention for their marking period 3 learning model. Depending on responses, it may be necessary to move to different spaces, have different sections, shift staff, and the possibilities are endless. Maintaining six feet physical distancing is part of the District’s Health and Safety Plan. It is believed the hybrid plan is the safest way to protect students and staff, while realizing this is a hardship for some families. It is not ideal for all students’ learning.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. Dr. Williams reported with all things COVID, changes occur daily. A recent change announced by the PA Department of Health (PADoH) that adopted the CDC’s recommendation allowing the length of a quarantine to be less that 14 days IF 1) after ten days in quarantine with no symptoms, you may return out of quarantine OR 2) after the fifth day in quarantine you provide a sample for testing and it comes back negative, after the seventh day in quarantine you may be released from the quarantine. This information was communicated to students, parents, and staff today.
4. There will be no reports from Administrators this evening as a lengthy presentation is scheduled under the Academic Standards and Curriculum Committee report later in the meeting.
Business Office Report – Mrs. Ciaciulli
Item recommended for approval on December 21, 2020:

The Administration recommends the Board approve the Behavioral and Special Education Services Agreement with Specialized Education of Pennsylvania as presented to the Board.

Mrs. Ciaciulli reported above.
Student Board Representative Report – Carly Bowen
Miss Bowen was not in attendance.
Committee Reports –Board President
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Academic Standards and Curriculum Committee Report – Mr. Scalet
  1. The October 7 minutes are provided.
    Mr. Scalet reported above and provided a summary of the November 18 meeting.
  2. Comparative Progress Reporting – Dr. Ketterman
    Dr. Ketterman reviewed above. Dr. Ketterman, Dr. Snedden, and Dr. Ellis answered questions from Board members.
  3. Items recommended for approval on December 21, 2020:
    1. Following discussion at the November 18 committee meeting, the committee recommends approval of the proposal for new courses at the high school.
    2. Following discussion at the November 18 committee meeting, the committee recommends approval of the proposed grading practice changes with the caveat that the Board may choose to amend the changes in the future to incorporate an A+, which will be discussed at a future committee meeting.
      Mr. Scalet reported above.
3. Personnel Committee Report – Mr. Robinson
  (*) Consent Agenda: [You have before you the Personnel Report which includes resignation, positions, employment, and leave of absence. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
  
  Motion, Robinson, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  1. Resignation
    1. Recommend approval of the resignation for Laura Bond, Substitute Nurse, effective December 2, 2020.
    2. Recommend approval of the resignation for John Grab, Accountant, effective December 11, 2020.
  2. Positions
    1. Recommend the elimination of one 3.75 hour and one 5 hour paraprofessional position.
    2. Recommend the creation of one 7 hour paraprofessional position.
  3. Employment
    1. Recommend the employment transfer of April Miller, Full-Time Health Room Assistant, to Full-Time Certified School Nurse, placed at Bachelor Step 1 rate of $58,000, effective upon PA Department of Education approval of certificate.
    2. Recommend the employment of Christine Vaughn, Full-Time Personal Care Assistant, at a rate of $11.08, effective December 8, 2020, pending receipt and acceptance of all paperwork.
    3. Recommend the employment transfer of Eleanor Gunn, Personal Care Assistant at Indian Rock Elementary, to Full-Time Paraprofessional at East York Elementary, effective December 8, 2020.
    4. Recommend the employment of the following STS Guest Teachers:
      Hannah Scholl
      Joy Baublitz
      Laura Witwer
  4. Leave of Absence
    Recommend the approval of an unpaid leave of absence in accordance with Policy 339 for Pamela Stauffer, Paraprofessional, beginning November 23, 2020 through December 14, 2020.
4. Additional Committee Reports
Legislative Update – Mr. Robinson
House Bill 1737 was vetoed by the Governor. This bill would have conferred COVID protections on school districts. Representative Stan Saylor mentioned House Bills 305, 356, 357, and 358 that are aimed at charter reform.
Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of November 24, is provided.
  Mrs. Freireich reported above. Of note is the approval for the formation of LIU sponsored Health Clinics handled by ProActive MD at the York Learning Center and the LIU headquarters in New Oxford with an anticipated start during summer of 2021.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  The reorganization meeting occurred and Mrs. Freireich will again chair the Board.
York Adams Academy Report – Mrs. Freireich
The Reorganization meeting is scheduled for December 15. The 2021-22 budget will be reviewed and it is anticipated to have a small increase and be available at the end of January.
York Adams Tax Bureau Report – Mrs. Ciaciulli
No report.
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of November 24 is provided.

Mrs. Schroeder reported above. With the most recent order from the PADoH, York Tech developed a modified learning model through January 15 to have students in the building for technical courses only and virtual synchronous learning for academic courses. The gymnasium construction is 80% complete with full completion expected in February.
Recognition of Visitors
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
No additional comments were provided.
Adjournment
The meeting was adjourned at 8:41 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video

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