Minutes 2020-12-21

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
DECEMBER 21, 2020 – 7:00 PM
PROVARD EDUCATION CENTER
Due to health and safety reasons, a virtual meeting format was utilized.

An Executive Session was held at 6:30 PM, prior to this meeting.

M I N U T E S
(approved on January 11, 2021)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Steven Sullivan, and Carly Bowen (Student Representative)
  
  Member not present – Michael Thoman
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reviewed above.
4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  Public Comment that was shared.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Reorganization and Planning Committee Meetings of December 7, 2020. [Approval as submitted/corrected]
  The minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Approval of Financial Reports as of November 30, 2020 [File for audit]
Board President’s Report – Mr. Posenau
The Board met in Executive Session in a virtual meeting format prior to this meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of negotiation. No official action was taken.

Mr. Posenau reported above.
Superintendent’s Report – Dr. Williams
1. District Affiliated Organization Report for YS Education Foundation. Mac Brillhart, President, will provide a brief report on the work of this organization.
  Mac Brillhart, President, provided a report on the work of YSEF that included providing grants, the student-led Impact Foundation (IF), and the annual spring event being different this year with a Walk for YSEF in April.
  
  The Board thanked the YSEF Board and volunteers for all they do to step up and serve the community.
2. Superintendent’s Report
  Dr. Williams reviewed above. A discussion took place about the recommendation for a change in start times for 2021-22 to continue allowing collaboration with teachers without interrupting instructional time and allowing additional time for potential delays with the road construction occurring at I 83 and Market Street. The difference for secondary students is five minutes earlier start time.
3. Reports from Administrators
  Dr. Gulley, Indian Rock Elementary Principal, and Ms. Katelyn Hall, Gifted Teacher, provided a report on the First Lego League that is in its third year with plans to expand to include East York Elementary School following COVID restrictions.
  
  Dr. Snedden, Middle School Principal, shared about recent happenings that included inflatable guest visits throughout the building, Holiday Spirit Days, and the adaptations and changes due to this COVID era.
Business Office Report – Mrs. Ciaciulli
1. The Administration recommends the Board approve the Behavioral and Special Education Services Agreement with Specialized Education of Pennsylvania as presented to the Board. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. The Administration recommends the Board approve the agreement with LearnWell to provide educational services for a period of ten weeks beginning December 12, 2020, in the amount of $46.50 per hour. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
3. The Administration recommends the Board approve Regena Nguyen as a bus/van driver for Reliance Bus Transportation. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
4. The Administration recommends the Board approve the service agreement with Sunbelt Staffing to provide substitute services. This service will primarily be used for substitute nurses. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
5. Motion to deny the request to waive the 10% penalty fee for the 2020 tax period on parcel # 48-000-26-0117.00-00000. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
6. Informational
  1. COVID Expenses to Date
    Mrs. Ciaciulli reviewed above.
  2. Food Service Department Report
    1. Monthly Dining Review Report
    2. Sales Report
      Mrs. Ciaciulli reviewed above.
Student Board Representative Report – Carly Bowen
No report.
Committee Reports – Mr. Posenau
1. Academic Standards & Curriculum Committee – Mr. Scalet
  1. Following discussion at the November 18 committee meeting, the committee recommends approval of the proposal for new courses at the high school. [Motion; Discussion; Roll Call Vote]
    Motion, Schroeder, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  2. Following discussion at the November 18 committee meeting, the committee recommends approval of the proposed grading practice changes with the caveat that the Board may choose to amend the changes in the future to incorporate an A+, which will be discussed at a future committee meeting. [Motion; Discussion; Roll Call Vote]
    Motion, Sears, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. Nominations Committee Report – Mr. Robinson
  The minutes of December 7 are provided.
  
  Mr. Robinson reported above.
3. Personnel Committee Report – Mr. Robinson
  Consent Agenda: [You have before you the Personnel Report which includes retirement and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
  
  Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  
  The Board thanked all the staff planning to retire for their years of service and wished them all the best in their retirement years.
  1. 1. Retirement
      1. Recommend approval of the retirement for Susan Robertson, Health and Physical Education Teacher, effective the end of the 2020-2021 school year. Ms. Robertson is retiring after having served 22 years in education, all with York Suburban School District.
      2. Recommend approval of the retirement for Susan Anderson, Library Science Teacher, effective the end of the 2020-2021 school year. Ms. Anderson is retiring after having served 28 years in education, 23 with York Suburban School District.
      3. Recommend approval of the retirement for Lisa Eckenrode, Elementary Teacher, effective at the end of the 2020-2021 school year. Ms. Eckenrode is retiring after having served 33 years in education, 28 with York Suburban School District.
      4. Recommend approval of the retirement for Heather Hoover, Elementary Teacher, effective at the end of the 2020-2021 school year. Ms. Hoover is retiring after having served 18 years in education, 14 with York Suburban School District.
      5. Recommend approval of the retirement for Doris Eater, Custodian, effective May 21, 2021. Ms. Eater is retiring after having served 5 years in education, all with York Suburban School District.
    2. Employment
      1. Recommend the hourly pay rate of $22.00/hour for Amy Gardini, substitute Human Resources Assistant, effective December 9, 2020.
      2. Recommend the employment of the following STS Guest Teachers.
        
        Allyson Cook
        
        Brittany Demonda
        
        Kevin Moran
        
        Judith Perry-Bowser
        
        Emma Rikas
        
        Jared Wagner
        
        Megan Wood
        
        Laura Witwer
4. Additional Committee Reports
Legislative Update – Mr. Robinson
The hot items for 2021 will be following the money, charter reform mandate relief, and getting to know the new members of the Legislature.
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

The York Learning Center was closed this week due to the number of positive COVID cases with students.
York Adams Academy Report – Mrs. Freireich
The YAA Board Brief Report of December 15 is provided.

Mrs. Freireich reported above. The closing of the York Learning Center this week did require York Adams Academy to be virtual this week. Work continues on the 2021-22 budget and will be ready in January for review. YAA was approached to receive a $12,500 grant by York Economic Alliance for COVID expenses and paperwork has been submitted.
York Adams Tax Bureau Report – Mrs. Ciaciulli
No report
York County School of Technology Report – Mrs. Schroeder
No report
Additional Information
Activities Report

Mr. Posenau reported above.
Upcoming Events
Recognition of Visitors
Mr. Posenau thanked everyone for attending this evening.
Board Meeting Schedule
Mr. Posenau reported above
Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
There were no additional public comments.
Adjournment
The meeting was adjourned at 8:02.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video

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