Minutes 2021-01-11

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
JANUARY 11, 2021 – 7:00 PM

Due to health and safety reasons, a virtual meeting format was utilized.

An Executive Session was held at 6:45 PM, prior to this meeting.

M I N U T E S
(approved on January 25, 2021)

Official action did occur during this meeting for items marked by (*).

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  All members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder (due to connectivity challenges, was connected to the meeting at 7:13 PM), Joel Sears, Steven Sullivan, Michael Thoman, and Carly Bowen (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  Public comment that was shared.
5. (*) Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of December 21, 2020. [Approval as submitted/corrected]
  The minutes were approved as submitted.
Board President’s Report – Mr. Posenau
1. The Board met in Executive Session in a virtual meeting format prior to this meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
2. Committee Assignments and Meeting Schedule
  1. 2021 Officers and Committee Assignments
  2. 2021 Committee Meeting Schedule
    Mr. Posenau reported above.
3. A discussion took place about the learning mode for the 4th marking period that would be decided on February 22. The highlights of the discussion were as follows:
  Since we are all in this together, is it possible to hear from the Board, Administration, and a representative group of the Faculty about whether it is conceptually okay if guidelines can be met.
  
  Having the faculty and staff vaccinated prior to going full in is a priority.
  
  Studies are showing that the virus spread is not occurring in schools. Students and faculty are becoming infected outside of the school environment.
  
  Considering going full in would require a change to the Health and Safety Plan to state six feet physical distancing where possible or feasible as six feet will not always be possible.
  
  There has not been a lot of switching between hybrid and Trojan Online Pathways (TOP). Going full in may increase the TOP numbers as some parents may not be comfortable with the reduction of the six feet physical distance requirement.
  
  The changes anticipated for going full in would be the teachers would make one preparation compared to multiple preparations currently. With more students in the building, food preparation would increase to accommodate more meals. There would be no changes in transportation.
  
  The best delivery of education is full time in the classroom.
Superintendent’s Report – Dr. Williams
1. Item recommended for approval on January 25, 2021:
  The Administration recommends approval of the proposed 2021-2022 School Calendar.
  
  A discussion continued about possibly having December 23 as an additional travel day for winter break that would extend the calendar with an additional day in May. The Administration does try to balance the days prior to and following the winter break. Comments were shared in support of the Administration’s proposal.
2. Reports from Administrators
  1. Dr. Denise Fuhrman – East York Elementary Principal
    Dr. Fuhrman thanked the Board members for their service to the District and provided a data review for Math.
  2. Dr. Michael Snedden – Middle School Principal
    Dr. Snedden shared a video to thank the Board members for their service to the students, staff, and community at YS.
  3. Miranda King – Social Worker
    Ms. King provided information about mental health and answered questions from Board members.
Business Office Report – Mrs. Ciaciulli
1. Presentation of the York County School of Technology Proposed 2021-2022 Budget – Dr. David Thomas, YCST Director, Mr. Scott Rogers, YCST Assistant Director, and Mr. Jon Boyer, YCST Business Administrator
  YCST Joint Operating Committee Presentation of the Proposed 2021-22 Budget
  
  Questions were answered following a short presentation. This item will be on the January 25 meeting agenda for action.
2. Items recommended for approval on January 25, 2021:
  1. The Administration recommends the Board approve the agreement between specialized
    Education Services of PA, Inc. d/b/a High Road School of York to provide non-traditional
    placement educational services for the 2020-21 school year.
    
    Mrs. Ciaciulli reported above. A discussion took place about this service being able to meet the needs that the District is not able to provide for a student.
  2. The Administration recommends the Board approve the 2021 IRS mileage of 56 cents per mile
    effective January 1, 2021 as required by Board Policy 331- Job Related Expenses.
    
    Mrs. Ciaciulli reported above.
  3. The Administration recommends the Board renew the GASB 75 Valuation and Related Services
    Agreement with Conrad Siegel Actuaries through PA Trust as presented.
    
    Mrs. Ciaciulli reported above.
  4. The Administration recommends the Board deny the request to waive the penalty tax on
    property number 48-000-34-0086.A0-C0019.
    
    Mrs. Ciaciulli reported above. A discussion continued and the Administration will provide additional information about the amount of penalty tax, the timeline was reviewed, the statute encourages the taxpayer to contact the tax collector if a bill was not received and if an address was changed or property purchased. No information is available in the office as to if this type of action occurred previously.
Student Board Representative Report – Carly Bowen
A mini-Thon fundraiser, Calls from Santa, in collaboration with the theatre department was very successful. Tryouts for the Musical have occurred. Surveys were sent out to seniors for superlatives, senior quotes, and opinions on a possible Prom this year. As of last week, athletics and extracurriculars have started up and students are very excited to be back participating in these activities. One concern that was heard from students is the limited space to eat lunch. If we do go full time, some students have concerns that physical distancing will not be possible while they are eating, with that being the only time face coverings are not worn. On behalf of the students, a thank you was expressed for the endless work of the School Board to provide an opportunity for a positive and educational experience at YS.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Personnel Committee Report – Mr. Robinson
  (*) Consent Agenda: [You have before you the Personnel Report which includes retirement, resignation, and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
  
  Motion, Robinson, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  
  The Board thanked those planning to retire for their many years of service.
  1. Retirement
    1. Recommend approval of the retirement for Leigh Foy, High School Biology Teacher, effective the end of the 2020-2021 school year. Ms. Foy is retiring after having served 30 years in education, 18 of which were with York Suburban School District.
    2. Recommend approval of the retirement for Wendy Erwine, Executive Administrative Assistant to the Superintendent, effective June 30, 2021. Ms. Erwine is retiring after having served 41 years with York Suburban School District.
    3. Recommend approval of the retirement for Brian Marshall, Elementary Health and Physical Education Teacher, effective the end of the 2020-2021 school year. Mr. Marshall is retiring after having served 38 years in education, 32 of which were with York Suburban School District.
  2. Resignation
    Recommend the approval of the resignation for Kelsey Hartman, Administrative Assistant for Human Resources, effective January 6, 2021.
  3. Employment
    1. Recommend the employment transfer of Stephanie Wilt, full-time Administrative Assistant at the Middle School, to full-time Administrative Assistant for Accounts Payable, at the hourly rate of $21.43, effective January 18, 2021.
    2. Recommend the employment transfer of Lonna Trump, full-time Administrative Assistant for Accounts Payable, to full-time Level II Accountant, at the annual rate of $47,834, pro-rated effective January 18, 2021.
    3. Recommend the employment of the following STS Guest Teachers.
      1. Andrew Geller
      2. Catherinanne Jones
      3. Olivia Kratzer
      4. Trisha Propst
      5. Stephanie Thompson
      6. Kristy Zweiacher
3. Additional Committee Reports
Legislative Update – Mr. Robinson
PA School Boards Association has scheduled a webinar on January 14 to provide prospects for education in the new Congress. Virtual Advocacy Day will take place on March 22. The new Cares round of relief funding may result in an increase of $10 to $40 million for cyber charter schools.
Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of January 5, is provided.
  Mrs. Freireich reported above.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  No report.
York Adams Academy Report – Mrs. Freireich
YS has 13 of the 15 seats filled.
York Adams Tax Bureau Report – Mrs. Ciaciulli
No report.
York County School of Technology Report – Mrs. Schroeder
Thanks to Mr. Rogers and Mr. Boyer for attending our meeting this evening to present information and answer questions on the proposed 2021-22 budget at YCST. The Authority met last week. The gymnasium construction is coming along nicely and anticipation is early to mid-March for occupancy.
Recognition of Visitors
Mr. Posenau thanked everyone for attending this evening.
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
No additional comments were provided.
Adjournment
The meeting was adjourned at 8:29 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video

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