YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JANUARY 25, 2021 – 7:00 PM
Due to health and safety reasons, a virtual meeting format was utilized.
An Executive Session was held at 6:15 PM, prior to this meeting.

M I N U T E S
(approved on February 8, 2021)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag 

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call 

      Members participating – Ellen Freireich, John Posenau, Richard Robinson, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman, and Carly Bowen (Student Representative)

      Members absent – James Sanders, Steve Scalet

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was shared.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of  January 11, 2021.  [Approval as submitted/corrected]

      The minutes were accepted as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
    Approval of Financial Reports as of December 31, 2020 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activities Fund Revenue Report
    7. Student Activities Fund Expenditure Report
    8. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    1. The Board Negotiation Committee met in a virtual meeting format on January 4, 2021 and January 19, 2021 as permitted by Section 707 of the Sunshine Act. No official action was taken.

      Mr. Posenau reported above. 

    2. The Board met in Executive Session in a virtual meeting format prior to this meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of negotiation. No official action was taken.

      Mr. Posenau reported above. 

    3. With the Primary Election coming in the spring, Mr. Posenau announced and encouraged community members that may be interested in pursuing being a School Board Director to seek information about the process. Deadlines are fast approaching.
    4. The Administration recommends the hiring of Carl P. Beard of The Beard Legal Group for labor negotiations at a rate of $185 per hour.  [Motion; Discussion; Roll Call Vote]

      Dr. Williams reported above. A discussion continued about this action being recommended with the upcoming negotiations with the YS Education Association and YS Support Personnel Association this year and with the Act 93 Administration Compensation and Retention Plan next year. 

      Motion, Robinson, Second, Sears; Approval. Roll Call Vote, all present, yes, except Schroeder, no. Motion carried 6-1.

  4. Superintendent’s Report – Dr. Williams
    1. School Board Member Appreciation Month

      Dr. Williams reported several books will be placed in the library at each school in the dedication of the School Directors and their commitment to the success of each student.

    2. Superintendent’s Report

      Dr. Williams reviewed above. A discussion took place about vaccinations for educators and the upcoming facilities discussions.

    3. The Administration recommends approval of the proposed 2021-2022 School Calendar.  [Motion; Discussion; Roll Call Vote]

      Motion, Schroeder, Second, Sullivan; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

    4. Reports from Administrators
      1. Dr. Kimberly Stoltz, Yorkshire Elementary Principal

        Dr. Stoltz reported Progress Reports were available today, January 26 is the 100th day of school, and kindergarten registration for next school year has begun. A video was shared thanking the Board members for all their hard work and dedication to education.

      2. Dr. Christopher Adams, High School Assistant Principal

        Dr. Adams thanked the Board members for all they do leading to the success of the district. The 2020 Holiday Concert is now available in a virtual format and the upcoming spring musical, “Singing in the Rain”, is scheduled March 5 and 6. Senior Mock Interviews will take place in April via virtual format and community members are encouraged to be involved to give the seniors a real life experience. The scheduling process for next school year will begin shortly.

  5. Business Office Report – Mrs. Ciaciulli
    1. The Administration recommends the Board approve the amendment to the Transportation Contract  between Reliance Transportation and York Suburban School District as presented to the Board.  [Motion; Discussion; Roll Call Vote]  

      Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

    2. The Administration recommends the Board approve the Bus/Van Drivers for Reliance Transportation as follows:
      1. Contesta Arter
      2. Thomas Bauer
        [Motion; Discussion; Roll Call Vote]

        Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

    3. Consent Agenda: [You have before you the Business Office Report which includes Items 1 through 5. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

      There was a request to have a separate vote for Item 5.

      Motion, Schroeder, Second, Freireich; Approval of Items 1 to 4. Roll Call Vote, all present, yes. Motion carried 7-0.

      1. The Administration submits the proposed 2021-2022 York County School of Technology Budget for consideration and approval. 
      2. The Administration recommends the Board approve the agreement between specialized Education Services of PA, Inc. d/b/a High Road School of York to provide non-traditional placement educational services for the 2020-21 school year.
      3. The Administration recommends the Board approve the 2021 IRS mileage of 56 cents per mile effective January 1, 2021 as required by Board Policy 331- Job Related Expenses.
      4. The Administration recommends the Board renew the GASB 75 Valuation and Related Services Agreement with Conrad Siegel Actuaries through PA Trust as presented.
      5. The Administration recommends the Board deny the request to waive the penalty tax on property number 48-000-34-0086.A0-C0019.

        Motion, Robinson, Second, Sullivan; Approval. A discussion in favor of waiving the penalty tax took place due to the lack of information provided at the settlement and the continuing issues with the tax collector.

        Roll Call Vote, all present, no, except Schroeder, yes. Motion failed 0-1.

        Motion, Sears, Second, Freireich; Approve the request to waive the penalty tax on property number 48-000-34-0086.A0-C0019.  Roll Call Vote, all present, yes, except Schroeder, no. Motion carried 6-1.

    4. Informational
      1. Food Service Department Report
        1. Monthly Dining Review Report
        2. Sales Report 

          The Food Service Department is running in a deficit this year. A discussion continued about waiting until March or April to make any formal decisions about funding. Several options do exist including watching how participation continues throughout the school year, a fund balance does exist in food service and could be used to fill the gap, and another option is federal funding to help with funding.

      2. 2021-2022 Preliminary General Fund Budget Presentation 

        Mrs. Ciaciulli reviewed above and answered questions from Board members.

  6. Student Board Representative Report – Carly Bowen

    A mini-Thon fundraiser is scheduled at Chipotle on January 27. Juniors and Student Council members are working towards hopefully having a Prom this year. The Green Club Chocolate Sale is a fundraiser for Valentine’s Day for students.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 

      Mr. Posenau reported above.

    2. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes retirement, employment, and volunteer coach. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

      The Board thanked Dr. Stoltz for her many years of service and wished her well in the future.

        1. Retirement 
          Recommend approval of the retirement for Kimberly Stoltz, Yorkshire Elementary Principal, effective at the end of the 2020-2021 school year.  Dr. Stoltz is retiring after having served 33 years in education, 24 of which were with York Suburban School District.
        2. Employment
          1. Recommend the employment of Bonnie Stone, full-time Health Room Assistant, at the rate of $17.14 per hour, effective January 26, 2021.
          2. Recommend the employment of the following STS Guest Teachers:
            1. Kimberly Cuculis
            2. Andrew Hartman
            3. Miles Iati
            4. Deborah Mauro
            5. Ethan Pabst
            6. David Portelles
            7. Kaitlyn Sterner
        3. Recommend Board approval of the following Volunteer Coach for 2020-21:
          Joshua Raffensberger – Wrestling Coach
    3. Additional Committee Reports
  8. Legislative Update – Mr. Robinson

    A reminder about Virtual Advocacy Day taking place on March 22. Cyber charter reform will be a hot topic moving forward.

  9. Lincoln Intermediate Unit Report 

    The proposed 2021-22 budget will be available after the February meeting.

    LIU Joint Operating Authority Report – Mrs. Freireich

    No report.

  10. York Adams Academy Report – Mrs. Freireich

    YS has 15 of the 15 seats filled. The proposed 2021-22 budget will be available after a meeting on January 26.

  11. York Adams Tax Bureau Report – Mrs. Ciaciulli

    No report.

  12. York County School of Technology Report – Mrs. Schroeder

    A thank you was noted for the passing of the YCST proposed 2021-22 budget earlier in the meeting.

  13. Additional Information  
    Activities Report 

    Mr. Posenau reported above. 

  14. Upcoming Events
  15. Recognition of Visitors 

    Mr. Posenau thanked everyone for sharing their comments this evening and also for attending the meeting.

  16. Board Meeting Schedule 

    Mr. Posenau reported above.

  17. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    There were no additional public comments.

  18. Adjournment  

    The meeting was adjourned at 8:43 PM.

/s/ Kathy Ciaciulli, PCSBA, M.Ed.
Board Secretary

 

Link to meeting video