YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MAY 10, 2021 – 6:30 PM

Due to health and safety reasons, a virtual meeting format will be utilized.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of April 26, 2021.  [Approval as submitted/corrected]
  2. Board President’s Report – Mr. Posenau
    1. The Board met in Executive Session in a virtual meeting format on April 27, May 3 and May 5, 2021 as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
    2. The Board of School Directors completed the Superintendent’s and Assistant Superintendent’s annual performance assessment for the 2020-2021 school year. The Superintendent and the Assistant Superintendent met or exceeded the objective performance standards as specified in their contracts.
    3. Discussion Items to be Recommended for Approval on May 25:
      1. Recommendation for Kathy Ciaciulli to be appointed Board Secretary for a two-year term beginning June 1, 2021 as part of her responsibilities as the Assistant to the Superintendent for Operations.
      2. Recommendation for ______ to be appointed Treasurer for one year beginning July 1, 2021 at no compensation.
  3. Superintendent’s Report – Dr. Williams
    1. Retiree Recognition
    2. Ad Hoc Committee:  Future Focused Planning Initiative Report – Dr. Krauser
    3. Reports from Administrators
      1. Mrs. Jackson, High School Assistant Principal
      2. Dr. Monos, Valley View Elementary Principal
  4. Business Office Report – Mrs. Ciaciulli
    Items recommended for approval on May 25, 2021:

    1. The Administration recommends the Board approve the business office to solicit and advertise for proposals for physician services.
    2. The Administration recommends the Board approve the tuition agreement with New Story, LLC to provide special education services for the 2021 extended school year. The cost of the special education classroom program provided by New Story is $375.00 per day per student.
    3. The Administration recommends the Board approve the contract with Music Theatre International for the rights to perform Sweeney Todd School Edition in March of 2022. The total cost of the rights is $3,630 to be funded through the High School Musical student activity account.
    4. The Administration recommends the Board approve the real property tax exemption certification for parcel # 48-000-34-0082-B0-PC028 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption.
    5. The Administration recommends the Board approve the agreement with Ruppert Detective Agency LLP, for the 2021-22 school year, for uniformed/unarmed officers at an hourly rate of $22.00 per hour as needed for events. This is an increase of $2.50 per hour from the current year.
    6. The Administration recommends the Board approve Erika Ferguson as Bus/Van Driver for Reliance Transportation.
    7. The Administration recommends the Board approve the Letter of Agreement with Pennsylvania Comprehensive Behavioral Health Services, LLC, Outpatient Psychiatric Clinic/Intensive Behavioral Health Services. 
    8. The Administration recommends the Board approve the agreement for participation in Child Nutrition Programs with York County School of Technology for 2021-2022. 
    9. The Administration recommends the Board approve the 2021-2022 breakfast and lunch prices as follows:

      Proposed Meal Prices – 2021-22  
      No proposed increase  
      Lunch Breakfast
      $2.50 Elementary $1.40 Elementary
      $2.75 Secondary $1.40 Secondary
      $3.90 Adult $1.95 Adult
    10. The Administration recommends the Board approve the depositories for the 2021-2022 school year:
      1. Adams County National Bank
      2. Pennsylvania School District Liquid Asset Fund
      3. First National Bank (tax collections)
    11. The Administration recommends the Board authorize the Business Office to perform all year-end budget transfers, make all necessary revisions to the district fund budget upon the auditor’s final adjustments to financial records and assign fund balance amounts in accordance with the PA Public School Code and PA Department of Education regulation; and further, the Business Office will report said revisions to the Board during the meeting following the completion of fiscal year audit.
    12. Motion to approve the General Fund Budget for 2021-22 including all allocations for planned expenditures of $63,374,502.  (the attachment was updated 5/10/21, 4:00 PM)
    13. Motion to approve the 2021-2022 tax rates as follows:
      1. Real estate tax rate at 24.0967 mills. This represents a 1.9% increase which is below the state Act 1 index of 3.6%, and
      2. 0.5% Earned Income Tax to remain in effect be placed on all residents of the district; and,
      3. 0.5% Real Estate Transfer tax to remain in effect on all real estate transactions of the district.
    14. Motion to adopt the resolution authorizing the distribution of $663,736.43 state gaming funds to 5,323 eligible homestead properties and 0 farmstead properties under Section 342 of Act 1. 
  5. Student Board Representative Report – Carly Bowen
  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 
    2. Personnel Committee Report – Mr. Robinson
      1. The minutes of March 1 are provided. 
      2. Consent Agenda: [You have before you the Personnel Report which includes employment, resignations/retirements, and salary matrix revision. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Employment
          1. Recommend the Board approve the appointment of Ashlee Adams as Middle School Intensive Learning Support Teacher effective 2021-2022 school year. The annual salary is $61,145 which represents Bachelors-step 3 of the YSEA Collective Bargaining Agreement.
          2. Recommend the Board approve the appointment of Dr. Adelle C. Campbell as the Assistant Director for Pupil Services effective July 1, 2021, at an annual salary of $102,000 and benefits in accordance with the ACT 93 Contract, pending receipt of Act 168 clearances.
          3. Recommend the board amend the April 26, 2021 compensation approval for Brandi Adamy as ESL K-12 Department Leader. The compensation rate is $800. Brandi Adamy was approved as the ESL K-12 Content Leader.
          4. Recommend the appointment of Karen Potts as 2021 Summer Enrichment Coordinator at the stipend of $3,000.
          5. Recommend the employment of Teri Amos, Teacher for extended school year instruction during the Summer of 2021, at the stipend of $1,789.74. The compensation is in accordance with the 2020-21 hourly rates as outlined in the YSEA Bargaining Agreement.
          6. Recommend the employment of Kate Leik, Teacher for extended school year instruction during the Summer of 2021, at the stipend of $ 901.01. The compensation is in accordance with the 2020-21 hourly rates as outlined in the YSEA Bargaining Agreement.
          7. Recommend the employment of Megan Wildermuth, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Wildermuth will be compensated her hourly rate plus benefits.
          8. Recommend the employment of Kari Landis, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Landis will be compensated her hourly rate plus benefits.
          9. Recommend the employment of Christine Vaughn, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Vaughn will be compensated her hourly rate plus benefits.
          10. Recommend the employment of Chrystal Gerner, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Gerner will be compensated her hourly rate plus benefits.
          11. Recommend the employment of Karen Holland, Paraprofessional for extended school year instruction during the Summer of 2021. Ms. Holland will be compensated her hourly rate plus benefits.
          12. Recommend the appointment of Elizabeth Sager, School Psychologist Intern, at the compensation amount not to exceed $15,000 for the 2021-22 school year.
          13. Recommend the employment of the following STS substitutes:
            1. Elise Marie Markel
            2. Abigail Ruppert
        2. Resignations/Retirements  
          1. Recommend the Board approve the resignation of Meredith Henning, Paraprofessional, effective May 25, 2021.
          2. Recommend the Board approve the retirement of Peggy Russell, Administrative Assistant, effective May 25, 2021. Ms. Russell is retiring after serving 26 years in education, of which 21 years were at York Suburban School District.
        3. Recommend the Board amend the February 22, 2021 approval of the 2021-22 YSEA Salary Matrix to reflect the M+60/Doc column instead of M+65/Doc.
      3. Items recommended for discussion with anticipated action on May 25, 2021:
        1. Recommend the Board approve the Contract Addendum with Substitute Teacher Service to provide extended school year substitutes services at an hourly base rate of $25.00 with a 32% markup for a total of $33.00 and paraprofessional substitutes at a per diem base rate of $75.00 with a 32% markup for a total of $99.00.
        2. Recommend the Board approve the contract termination with Cognitive Health Solutions to acquire the School Psychology services.
        3. Recommend the Board approve the creation of a School Psychologist position and approval of the job description.
        4. Recommend the Board approve the Tier II Compensation Plan as presented.  (report will be in the confidential section for Board members)  
    3. Policy Review Committee – Mr. Thoman
      The following policies were discussed at the March 22 committee meeting and recommended out of committee for First Read by the Board at the April 12 and 26 meetings, Second Read by the Board at the May 10 meeting, and adoption at the May 25 meeting.

        1. 137.1 – Extracurricular Participation by Home Education Students
        2. 217 – Graduation Requirements
        3. 335 – Family and Medical Leaves
        4. 707 – Use of School Facilities/Grounds
        5. 803 – School Calendar
        6. 808 – Food Services
        7. 810.1 – School Bus Drivers and School Commercial Motor Vehicle Drivers
        8. 907 – School Visitors
    4. Additional Committee Reports
  7. Legislative Update – Mr. Robinson
  8. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of May 4, is provided. 
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  9. York Adams Academy Report – Mrs. Freireich 
    The YAA Board Brief Report of April 27 is provided.
  10. York Adams Tax Bureau Report – Mrs. Ciaciulli
  11. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of April 22 is provided.
  12. Recognition of Visitors
  13. Board Meeting Schedule 
  14. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  15. Adjournment