York Suburban Board Of School Directors
Planning Committee Meeting
February 14, 2022 – 7 p.m.
York Suburban High School – Cafeteria

M I N U T E S
(Approved on February 28, 2022)

  1. General Business – Mr. Posenau, Board President
    1. Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Board Members’ Roll Call
      1. Present: Ellen Freireich, Quentin Gee, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman
      2. Absent: None
    3. Mrs. Schroeder made a statement about how the District has responded to the mental health needs of students over the last five years.
    4. An opportunity was provided for public comments.
      1. 2 public comments were submitted electronically.
      2. Sarah Reinecker (1101 Farquhar Dr) offered thoughts about addressing students’ needs.
    5. Approval of Minutes
      1. The minutes were approved for the regular monthly meeting held on January 24, 2022.
  2. Board President’s Report – Mr. Posenau
    1. Mr. Posenau reported that the Board met in Executive Session on February 14, 2022, at 6 p.m. as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel. No official action was taken.
    2. Mr. Posenau honored Dr. Steven Scalet for his service on the York Suburban Board of School Directors. Dr. Scarlet was presented with a plaque and a Golden Pass for free admission to all YSSD-sponsored events.
  3. Superintendent’s Report – Dr. Williams
    1. Dr. Ketterman presented the proposed 2022-23 School Calendar for discussion, and she explained the rationale behind some of the changes.
    2. Dr. Krauser provided an update about the Future-Focused Planning process, including a reminder about the upcoming virtual meeting on February 23, 2022.
    3. Miranda King gave a presentation about how the mental health needs of students are being addressed.
  4. Business Office Report – Mrs. Ciaciulli
    1. The following items were presented for discussion prior to voting during the meeting on February 28, 2022.
      1. The Administration submits the proposed 2022-23 Lincoln Intermediate Unit general operating budget for consideration and approval.
      2. The Administration recommends the Board accept the June 30, 2021, local audit as presented by Smith Elliot and Kerns on January 24, 2022.
      3. The Administration recommends Board approval of the 2021-22 IDEA-B Pass-Through Funds Agreement with the Lincoln Intermediate IU 12. These funds must be used to supplement the provision of special education and related services for eligible school-age children. The total 2021-22 allocation is $ 578,677.52. This is an increase of $93,087.52 over the current year.
      4. The Administration recommends Board approval of the 2021-22 IDEA-B American Rescue Plan Supplemental Pass-Through Funds Agreement with the Lincoln Intermediate IU 12. These funds must be used to supplement the provision of special education and related services for eligible school-age children. The total allocation is $124,118.46. The fiscal year of the award is July 1, 2021, to September 30, 2022.
      5. The Administration recommends Board approval of the educational services agreements with Specialized Education of Pennsylvania, Inc. dba High Road School of York.  
        1. Student A: The term of this agreement is from January 12, 2022, to May 27, 2022. The rate per day is $165 for 92 days for a total of $15,180.00.
        2. Student B: The term of this agreement is from January 31, 2022, to May 27, 2022. The rate per day is $165 for 80 days for a total of $13,200.00.
        3. Student C: The term of this agreement is from February 1, 2022, to May 27, 2022. The rate per day is $165 for 79 days for a total of $13,035.00.
      6. The Administration recommends Board approval of the special educational services contract with Northeastern School District for the 2021-22 school year. York Suburban School District will provide  Northeastern School District with one (1) autistic support seat for 75 days at a total cost of $15,777.00. 
      7. The Administration recommends Board approval of the proposed York Adams Academy 2022-23 General Operation Budget. The budget will increase in expenditures by $27,113 compared to 2021-22, and it includes a 3% increase in salaries. Our 2022-23 membership fee per seat will increase by $200.00 for a total of $4,650. The District’s projected cost is $55,800 to $69,750 for 12 to 15 seats.
      8. The Administration recommends Board approval of the Memorandum of Understanding with Mansfield University.
      9. The Board authorizes the Assistant to the Superintendent for Operations to approve change orders (singular or in amounts cumulative) below the threshold amount of $10,000, that are required in the replacement of the Central Plant chiller project that commenced on January 25, 2022, and within the scope of the original project. (This prospective authorization is necessary because the project is expected to initiate and conclude in the weeks between Board meetings, and the Administration wishes to avoid delays in completion that may result from waiting for additional Board authorizations and approvals. Also, change orders up to $10,000 do not exceed the expected budget for this project.)
    2. Informational
      1. Mrs. Ciaciulli presented follow-up information requested by the Personnel Committee.
      2. Mrs. Ciaciulli informed the Board that information about the Governor’s budget address will be provided during the meeting on February 28, 2022.
  5. Student Board Representative Report – Neave Casey
    1. Ms. Casey provided information about the following topics.
      1. Course selection for YSHS students
      2. Upcoming SnoCo dance on February 17, 2022
      3. Athletes who have qualified for postseason play (swimmers, girls’ basketball team)
  6. Committee Reports
    1. Personnel Committee Report – Mr. Robinson
      1. Mr. Robinson provided an update from the meeting held on February 7, 2022
      2. The Board unanimously approved the following items as part of a consent agenda. (1–Robinson, 2–Sears)
        1. Employment
          1. Recommend the Board approve the appointment of James Murray, Substitute Science Teacher at York Suburban High School, effective February 22, 2022, with a prorated salary of $20,234.10 representing Bachelor’s Step 1 of the 2021-22 YSEA agreement.
        2. Resignations
          1. Recommend the Board accept the resignation of Larry Dalton, MS Head Football Coach at York Suburban Middle School, effective January 20, 2022.
          2. Recommend the Board accept the resignation of Melissa Eicholtz, Custodian at York Suburban High School, effective January 26, 2022.
          3. Recommend the Board accept the resignation of Kerstin Lane, Custodian at Yorkshire Elementary School, effective February 4, 2022.
          4. Recommend the Board accept the resignation of Hua “Rachel” Kuang, Paraprofessional at York Suburban High School, effective February 15, 2022.
        3. Extracurricular
          1. Recommend the Board approve the following new appointments.
            1. Joseph Bentz – Assistant Swimming Coach #3 for the 2021-22 school year, with a salary of $2613 representing Tier 3, Step 1 of the Extracurricular Salary Schedule
            2. Tyler Bradley – Elementary Envirothon Advisor (3rd/4th grade) at East York Elementary School for the 2021-22 school year, with a salary of $418 representing Tier 8, Step 1 of the Extracurricular Salary Schedule.
          2. Recommend the Board approve the adjustment in salary for Matt Husler, HS Jazz Band Director, to reflect $2460 for the 2021-22 school year, representing the Tier 4, Step 4 asterisk position in accordance with the Extracurricular Salary Schedule.
        4. Volunteers
          1. Recommend the approval of the following volunteers.
            1. Katie Kane
            2. Deborah Mitzel
            3. Christina Saur
            4. Kyle Will
            5. Sandra Miranda Moraes (current employee)
        5. Substitutes
          1. Recommend approval of the following STS substitute teachers.
            1. Emma Leik
            2. Kelli Basiura
            3. Emma Poff
            4. Dale Heird
            5. Paige Lamotte
            6. Gabriel Grove
            7. Langley Pranke
            8. Raven Eckman
            9. Susan Anderson
            10. Sarah Mitchell
        6. Bus Drivers
          1. Recommend approval of the following drivers for Reliance Student Transportation.
            1. Zipporah Leonard
      3. The Board unanimously approved the Personnel Committee’s recommendation that the Administration proceed with the budgeting, hiring, and recruitment process to secure replacements for the following retirees and their related positions. (1–Schroeder, 2–Sullivan)
        1. Daniel Anderson, YSHS Math and Science
        2. David Darrah, YSMS Social Studies
        3. Daniel VanHouwe, YSHS Physical Education
        4. Nancy Karkoska, YSMS Science
        5. Leslie Goodhart, YSMS Guidance 
        6. Eric Hoffman, Elementary Teacher
        7. Tom Guerin, YSHS Social Science 
        8. Suzann Pranaitis, YSHS Guidance
        9. Richard Peterson, YSHS English
        10. Timothy Williams, Superintendent
        11. Barry Girling, Director of Facilities
      4. The Board unanimously approved the Administration’s request to proceed with the development of the 2022-23 general fund budget, provided the following positions are excluded from the list of new personnel requests. (1–Schroeder, 2–Freireich)
        1. Multilanguage Instructor
        2. Elementary Teacher
        3. English Teacher
        4. College & Career Transition Coordinator 
        5. Security Coaches
      5. The Board unanimously approved the Personnel Committee’s recommendation to adopt the updated STS substitutes rates. (1–Schroeder, 2–Sullivan)
    2. Policy Committee Report – Mr. Thoman
      1. Mr. Thoman provided an update about the meeting held on February 1, 2022.
      2. The following policy revisions were presented for a first read. They will be presented for additional reads on February 28, 2022, and March 14, 2022, with the intent that there will be a vote to adopt the revisions during the meeting on March 28, 2022.
        1. Policy 006 – Meetings
        2. Policy 201 – Admission of Beginners
        3. Policy 610 – Purchases Subject to Bid/Quotation
        4. Policy 611 – Purchases Budgeted
        5. Policy 626 – Federal Fiscal Compliance
        6. Policy 903 – Public Participation in Board Meetings
    3. Additional Committee Reports
      1. No additional reports were provided.
  7. Legislative Update
    1. Mr. Robinson provided updates about the following items.
      1. House Bill 272
      2. Advocacy Day on April 25, 2022
      3. Governor’s proposed budget
  8. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. The highlights were presented from the board meeting held on February 1, 2022.
    2. LIU Joint Operating Authority Report
      1. No report was provided.
  9. York Adams Academy Report – Mrs. Freireich
    1. Mrs. Freireich reported that all 19 seats (15 regular plus four additional) are being used.
  10. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
  11. York County School of Technology Report – Mrs. Schroeder
    1. The mini board report was presented from the meeting held on January 27, 2022.
    2. Mrs. Schroeder reported that Mackenzie Rabenstine-Lee-Palis was recognized as a December 2021 Student of the Month.
  12. Mr. Posenau thanked everyone for attending the meeting.
  13. A list of upcoming events was provided.
  14. The board meeting and committee meeting schedules were provided.
  15. An opportunity was provided for public comment.
    1. Cathy Shaffer (Spring Garden Township) thanked Mr. Thoman for the policy explanation he provided and posed a question regarding the naming of facilities.
  16. The meeting was adjourned at 8:03 p.m.