Agenda 2022-02-28

York Suburban Board Of School Directors
Regular Monthly Meeting
February 28, 2022 – 7 p.m.
York Suburban High School – Cafeteria

A G E N D A

1. General Business
   1. Call to Order – Mr. Posenau, Board President
      1. Pledge of Allegiance to the Flag
      2. Roll Call
      3. A reminder to please silence your cell phone during the meeting.
      4. Public Comments
         1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
      5. Discussion and Action on Board Minutes
         1. Approval of the minutes of the Planning Committee meeting conducted on February 14, 2021. [Approval as submitted/corrected]
2. Treasurer’s Report – Mr. Sears
   1. Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
      1. Approval of Financial Reports as of January 31, 2022. [File for audit]
         1. Treasurer’s Reports
         2. General Fund Revenue Report
         3. General Fund Expenditure Report
         4. Summary Reports
            1. Capital Project, Capital Reserve, Food Service
         5. Check Summary Reports
            1. General Fund, Food Service, Capital Project, Capital Reserve
         6. General Input Budget Transfers
         7. Student Activities Fund Revenue Report
         8. Student Activities Fund Expenditure Report
3. Board President’s Report – Mr. Posenau
   1. The Board met in Executive Session on February 28, 2022, at 5:30 p.m. as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel. No official action was taken.
4. Superintendent’s Report – Dr. Williams
   1. PAYS Presentation – Mrs. Campbell
   2. Future-Focused Planning Update – Dr. Krauser
   3. The Administration recommends Board approval of the proposed 2022-23 school calendar. [Motion; Discussion; Roll Call Vote]
   4. The Administration recommends Board approval of the overnight field trip request from the Technology Student Association. [Motion; Discussion; Roll Call Vote]
5. Business Office Report – Mrs. Ciaciulli
   1. The Administration recommends Board approval of the purchase of a security appliance and subscription from SHI in the amount of $29,924.79. A portion of this purchase qualifies for E-Rate reimbursement of $9,695.63 for a net cost of $20,229.16. [Motion; Discussion; Roll Call Vote]
   2. The following nine items are presented as part of a consent agenda. [Motion; Discussion; Roll Call Vote]
      1. The Administration submits the proposed 2022-23 Lincoln Intermediate Unit general operating budget for consideration and approval.
      2. The Administration recommends the Board accept the June 30, 2021, local audit as presented by Smith Elliot and Kerns on January 24, 2022.
      3. The Administration recommends Board approval of the 2021-22 IDEA-B Pass-Through Funds Agreement with the Lincoln Intermediate IU 12. These funds must be used to supplement the provision of special education and related services for eligible school-age children. The total 2021-22 allocation is $ 578,677.52. This is an increase of $93,087.52 over the current year.
      4. The Administration recommends Board approval of the 2021-22 IDEA-B American Rescue Plan Supplemental Pass-Through Funds Agreement with the Lincoln Intermediate IU 12. These funds must be used to supplement the provision of special education and related services for eligible school-age children. The total allocation is $124,118.46. The fiscal year of the award is July 1, 2021, to September 30, 2022.
      5. The Administration recommends Board approval of the educational services agreements with Specialized Education of Pennsylvania, Inc. dba High Road School of York.  
         1. Student A: The term of this agreement is from January 12, 2022, to May 27, 2022. The rate per day is $165 for 92 days for a total of $15,180.00.
         2. Student B: The term of this agreement is from January 31, 2022, to May 27, 2022. The rate per day is $165 for 80 days for a total of $13,200.00.
         3. Student C: The term of this agreement is from February 1, 2022, to May 27, 2022. The rate per day is $165 for 79 days for a total of $13,035.00.
      6. The Administration recommends Board approval of the special educational services contract with Northeastern School District for the 2021-22 school year. York Suburban School District will provide  Northeastern School District with one (1) autistic support seat for 75 days at a total cost of $15,777.00. 
      7. The Administration recommends Board approval of the proposed York Adams Academy 2022-23 General Operation Budget. The budget will increase in expenditures by $27,113 compared to 2021-22, and it includes a 3% increase in salaries. Our 2022-23 membership fee per seat will increase by $200.00 for a total of $4,650. The District’s projected cost is $55,800 to $69,750 for 12 to 15 seats.
      8. The Administration recommends Board approval of the Memorandum of Understanding with Mansfield University.
      9. The Board authorizes the Assistant to the Superintendent for Operations to approve change orders (singular or in amounts cumulative) below the threshold amount of $10,000, that are required in the replacement of the Central Plant chiller project that commenced on January 25, 2022, and within the scope of the original project. (This prospective authorization is necessary because the project is expected to initiate and conclude in the weeks between Board meetings, and the Administration wishes to avoid delays in completion that may result from waiting for additional Board authorizations and approvals. Also, change orders up to $10,000 do not exceed the expected budget for this project.)
   3. Informational
      1. Food Service Sales Report
      2. Presentation on Gov. Wolf’s Budget Address – Mrs. Fry
6. Student Board Representative Report – Neave Casey
7. Committee Reports – Mr. Posenau
   1. Personnel Committee Report – Mr. Robinson
      1. Consent Agenda: You have before you the Personnel Report. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items. [Roll Call Vote]
         1. Resignations
            1. Recommend the Board accept the resignation of Sarah Coppersmith, Teacher at Valley View Elementary, effective February 16, 2022.
            2. Recommend the Board accept the resignation of Jared Howat, Head Boys Tennis Coach, effective February 21, 2022.
         2. Leave of Absence
            1. Recommend the approval of the FMLA request for Tracey Wright, Lead Custodian at the High School, effective March 22, 2022, through May 17, 2022.
         3. Extracurricular
            1. Recommend the Board approve the spring coach re-appointments.
         4. Volunteers
            1. Recommend approval of the following volunteers.
               1. Antonio Valdes
         5. Substitutes 
            1. Recommend approval of the following STS substitute teachers. 
               1. Braelyn Delle
               2. Beverly Emenheiser
               3. Doug Atkinson
               4. Gabrielle Young
               5. Monica Calvin
   2. Policy Committee Report – Mr. Thoman
      1. The following policy revisions are being presented for a second read. They will be presented for an additional read on March 14, 2022, with the intent that there will be a vote to adopt the revisions during the meeting on March 28, 2022.
         1. Policy 006 – Meetings
         2. Policy 201 – Admission of Beginners
         3. Policy 610 – Purchases Subject to Bid/Quotation
         4. Policy 611 – Purchases Budgeted
         5. Policy 626 – Federal Fiscal Compliance
         6. Policy 903 – Public Participation in Board Meetings
   3. Additional Committee Reports
8. Legislative Update – Mr. Robinson
9. Lincoln Intermediate Unit Report
   1. LIU Joint Operating Authority Report – Mrs. Freireich
10. York Adams Academy Report – Mrs. Freireich
11. York Adams Tax Bureau Report – Mrs. Ciaciulli
12. York County School of Technology Report – Mrs. Schroeder
    1. The mini board report is presented from the meeting held on February 24, 2022.
13. Recognition of Visitors
14. Upcoming Events
15. Board Meeting & Committee Meeting Schedules
16. Public Comments
    1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
17. Adjournment

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