Minutes 2022-03-28

York Suburban Board Of School Directors
Regular Monthly Meeting
March 28, 2022 – 7 p.m.
York Suburban High School – Cafeteria

M I N U T E S
(Approved on April 11, 2022)

  1. General Business – Mr. Posenau, Board President
    1. Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Board Members’ Roll Call
      1. Present: Ellen Freireich, Quentin Gee, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman
      2. Absent: None
    3. An opportunity was provided for public comments.
      1. 1 public comment was submitted electronically.
      2. Dave Arnold (S. Royal St) offered thoughts about a recent YSHS book assignment.
    4. Approval of Minutes
      1. The minutes were approved for the Planning Committee meeting conducted on March 14, 2022.
  2. Treasurer’s Report – Mr. Sears
    1. The following financial reports for February 2022 were unanimously approved by the Board as part of a consent agenda. (1–Sears, 2–Schroeder)
      1. Treasurer’s Reports
      2. General Fund Revenue Report
      3. General Fund Expenditure Report
      4. Summary Reports
        1. Capital Project, Capital Reserve, Food Service
      5. Check Summary Reports
        1. General Fund, Food Service, Capital Project, Capital Reserve
      6. General Input Budget Transfers
      7. Student Activities Fund Revenue Report
      8. Student Activities Fund Expenditure Report
  3. Board President’s Report – Mr. Posenau
    1. Mr. Posenau reported the following items.
      1. The Board met in Executive Session on March 23, 2022, at 6:00 p.m. as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel. No official action was taken.
      2. The Board met in Executive Session on March 24, 2022, at 4:00 p.m. as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel. No official action was taken.
      3. The Board met in Executive Session on March 28, 2022, at 5:30 p.m. as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel. No official action was taken.
  4. Superintendent’s Report – Dr. Williams
    1. The Board unanimously approved the EYES facility dog proposal at no cost to the district. (1–Schroeder, 2–Thoman)
    2. Administrative Reports
      1. Mrs. Albright gave a presentation about recent YES learning activities.
      2. Dr. Snedded gave a presentation about recent YSMS science fair achievements. Students Carter Weems and Emma Bates assisted with the presentation.
    3. Dr. Williams presented the superintendent’s report, which included student achievement results and comparisons.
  5. Business Office Report – Mrs. Ciaciulli
    1. The following items were unanimously approved by the Board as part of a consent agenda. (1–Sears, 2–Freireich)
      1. The Administration recommends Board approval of the renewal contract with Tomlinson Bomberger for District-wide building pest management, fertilizer, weed, and lawn treatments for a total of $12,688, an increase of $234 over the 2021 contract year.
      2. The Administration recommends the Board authorize the Business Office to advertise and solicit Requests for Proposals for Benefits Consulting Services.
    2. The Board unanimously approved the renewal of the Renewal Hosted Service Agreement with Lancaster-Lebanon Intermediate Unit 13 to help facilitate compliance with the employee history review process as required by Act 168 of 2014. (1–Schroeder, 2–Robinson)
    3. The Board unanimously approved the renewal of the GASB 75 Valuation and Related Services Agreement with Conrad Siegel Actuaries through PA Trust as presented. (1–Schroeder, 2–Robinson)
    4. The Board unanimously approved the Memorandum of Agreement for the Cooperative Student Teaching Program with Pennsylvania State University in accordance with Board policy 307. (1–Schroeder, 2–Robinson)
    5. The Board unanimously approved the Service Agreement with ASUS Computer International as presented pending solicitor review. (1–Robinson, 2–Schroeder)
    6. The Board unanimously approved the 2022-23 health insurance premium rates as listed below. These rates reflect a total premium increase of 7% over the current year’s premium. The employee’s contribution for medical and/or dental insurance will be 10% of the total cost of the medical and dental coverage to the employer. (1–Robinson, 2–Sears)
      1. Individual: $586.64
      2. 2-Party: $1,407.93
      3. Family: $1,655.26
    7. The Board unanimously approved the 2022-23 Cobra rates, which represent a rate hold. The 2022-23 rates are listed below. (1–Robinson, 2–Sears)
      1. Individual: $612.02 
      2. 2-Party: $1,468.84
      3. Family: $1,726.88
    8. The Board unanimously approved the Horticulture Club (sustainable school gardening system) in partnership with York College of Pennsylvania. The Horticulture Club will be offered at Indian Rock Elementary. The estimated cost to establish the system is $2,000 and will be funded through donations. (1–Schroeder, 2–Robinson)
    9. The Board unanimously authorized the Business Office to advertise and solicit proposals for Waste Management. (1–Schroeder, 2–Robinson)
    10. Informational
      1. The Food Service Dining Report and Sales Report were presented.
      2. Donation
        1. It was reported that the John and Maria Polli Family Fund of York County Community Foundation donated $1,500 to the District.
  6. Student Board Representative Report – Neave Casey
    1. Ms. Casey provided information about the following items.
      1. Upcoming games for girls’ lacrosse, baseball, tennis, track, and boys’ volleyball.
      2. Recent Mini-THON Spirit Week
      3. Prom ticket sales update
      4. FCCLA State Conference awards
  7. Committee Reports
    1. Personnel Committee Report – Mr. Robinson
      1. The Board unanimously approved the following items as part of a consent agenda. (1–Robinson, 2–Schroeder)
        1. Employment
          1. Recommend the appointment of Karen Potts as the 2022 Summer Enrichment Coordinator at the stipend of $3,000.
        2. Resignations
          1. Recommend the Board accept the resignation of Allison Shelton as Part-Time Paraprofessional at Yorkshire Elementary School effective March 15, 2022.
          2. Recommend the Board accept the resignation of Barbara Seifert as Substitute Custodian effective November 1, 2021. 
          3. Recommend the Board accept the resignation of Elizabeth Herr as YSHS Head Field Hockey Coach effective January 31, 2022.
        3. Leave of Absence
          1. Recommend the Board approve the FMLA request for Sarah Rodenburgh, a teacher at York Suburban Middle School, effective April 13, 2022, through May 8, 2022. 
        4. Extracurricular
          1. Recommend the Board approve the appointment of Scott Payne as Assistant Athletic Director (50%) for the fall, winter, and spring seasons of the 2021-22 school year, with a total stipend amount of $3,750. This will be funded through the Athletic Budget.
          2. Recommend the Board approve the appointment of Torance Harvey as Assistant Athletic Director (50%) for the fall, winter, and spring seasons of the 2021-22 school year, with a total stipend amount of $3,750. This will be funded through the Athletic Budget.
        5. Volunteers
          1. Recommend the approval of the following volunteers.
            1. Michael Page
            2. Barbara Lavetan
            3. Nicole Barley
            4. Alan Wonder
            5. Melody Reed
            6. Barry Girling
        6. Substitutes
          1. Recommend the approval of the following STS substitutes teachers.
            1. David Loring
            2. Mary Bowman
            3. Pamela Wilt
        7. Bus Drivers
          1. Recommend approval of the following drivers for Reliance Student Transportation.
            1. Dwight Arnold
      2. The Board unanimously approved the elimination of the YSMS Autistic Support program effective for the 2022-23 school year. This program will be replaced with an Intensive Learning Support Program. The current Autistic Support teacher will be re-assigned. (1–Schroeder, 2–Freireich)
      3. The Board unanimously approved the creation of a YSMS Intensive Learning Support Program effective for the 2022-23 school year. (1–Schroeder, 2–Freireich)
      4. The Board unanimously approved the creation of an Intensive Learning Support Teacher effective for the 2022-23 school year. (1–Schroeder, 2–Gee)
    2. Policy Committee Report – Mr. Thoman
      1. The Board unanimously approved the following policy revisions. (1–Robinson, 2–Schroeder)
        1. Policy 006 – Meetings
        2. Policy 201 – Admission of Beginners
        3. Policy 610 – Purchases Subject to Bid/Quotation
        4. Policy 611 – Purchases Budgeted
        5. Policy 626 – Federal Fiscal Compliance
        6. Policy 903 – Public Participation in Board Meetings
    3. Property & Finance Committee – Mr. Sears
      1. The approved minutes were presented from the meeting held on November 1, 2021.
      2. Mr. Sears provided an update about the meeting held on March 16, 2022.
    4. Academics Standards & Curriculum Committee – Mr. Sullivan
      1. The approved minutes were presented from the meeting held on November 15, 2021.
      2. Mr. Sullivan provided an update about the meeting held on March 21, 2022.
      3. The Board unanimously approved the YSSD K-12 Counseling Plan. (1–Schroeder, 2–Freireich)
      4. The Board unanimously approved the contract with Harris Computer for the EdInsight data warehousing program. (1–Schroeder, 2–Freireich)
    5. Additional Committee Reports
      1. No additional reports were provided.
  8. Legislative Update
    1. Mr. Robinson provided updates about the following items.
      1. House Bill 2169
      2. Possible bill related to mental health grants
      3. PDE conducting school audits
      4. Stronger ethics and accounting standards for charter schools
  9. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. LIU Joint Operating Authority Report
      1. Mrs. Freireich reported the following items.
        1. Both health clinics have opened and seem to have been well received.
        2. LED lights have been procured for all fixtures at the York Learning Center.
        3. The district share of the 2022-23 York Learning Center budget will remain the same as the current school year.
  10. York Adams Academy Report – Mrs. Freireich
    1. Mrs. Freireich reported the following items.
      1. Students are progressing toward graduation in June.
      2. There has been a full schedule of speakers who have talked to students about their chosen professions.
      3. YSSD continues to use all 19 of its seats.
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
  12. York County School of Technology Report – Mrs. Schroeder
    1. Mrs. Schroeder reported the following items.
      1. The enrollment process is underway for the 2022-23 school year. The projected enrollment is 1,718.
      2. Dr. Dave Thomas has announced his plans to retire. The process to fill the vacancy has started.
  13. Mr. Posenau thanked everyone for attending the meeting.
  14. A list of upcoming events was provided.
  15. The board meeting and committee meeting schedules were provided.
  16. An opportunity was provided for public comment.
    1. Nicole McCleary (Dunster Rd) offered thoughts about a recent YSHS book assignment and IXL.
    2. Cortney Hendrickson (Wyndham Dr) posed questions about meeting minutes and offered thoughts about receiving mail from a Board member.
  17. The meeting was adjourned at 8:15 p.m.
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