Minutes 2023-05-08

York Suburban Board Of School Directors
Planning Committee Meeting
May 8, 2023 – 7 p.m.
East York Elementary School – All Purpose Room

M I N U T E S
(Approved on May 30, 2023)

Below is an update from the Planning Committee meeting held on May 8, 2023. The meeting was conducted in the All-Purpose Room of East York Elementary School. For additional information, please reference the school board website or the full video of the meeting.

  1. General Business – Mrs. Schroeder, Board President
    1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Board Members Roll Call
      1. Present: Pinal Desai, Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, and Michael Thoman. 
      2. Absent: None.
    3. An opportunity was provided for public comments.
      1. No public comments were submitted electronically.  
      2. One in-person comment was made. 
        1. Anthony Khuc (343 Lyndhurst Road) commented on district transportation and walk zones. 
    4. Approval of Minutes
      1. The minutes were approved for the regular monthly meeting conducted on April 24, 2023.
  2. Board President’s Report – Mrs. Schroeder
    1. Mrs. Schroeder reported that the Board met in executive session at 6:30 p.m. on May 8, 2023, as permitted by Section 707 of the Sunshine Act, for the purpose of discussing personnel. No official action was taken.
  3. Superintendent’s Report – Dr. Krauser
    1. Dr. Krauser briefly reviewed priority number 1, which was discussed last month, and involved an intermediate-grade consolidation option to create a more cohesive and effective learning environment for students in grades 3-5. He then introduced priority number 2, which is focused on renovations to the high school that better aligns with student enrollment and employment pathways. Dr. Ellis gave a presentation providing the background and context surrounding our high school’s vision for student pathways.
    2.  The following proposed policy revisions were presented for a second read. There will be a vote to adopt the revisions during the meeting on May 30, 2023.
      1. 102 Academic Standards
      2. 113.2 Positive Behavior Support
      3. 114 Gifted Education
      4. 117 Homebound Education
      5. 150 Comparability of Services 
    3. The Board unanimously approved to adopt the following policy revisions. (1-Desai, 2-Freireich) 
      1. Policy 214 – Class Rank – Recommendation for policy to be retired.
      2. Policy 626 – Federal Fiscal Compliance
      3. Policy 626.1 – Travel Reimbursement – Federal Programs
      4. The administration recommends the Board approve to retire Policy 626.3, Policy 626.4, and Policy 626.6 with the recommendation for these policies to be converted into Administrative Guidelines attached to Policy 626. 
      5. Policy 827 – Conflict of Interest
    4. The Board unanimously approved the recommendation for expulsion of  SID# 9980676221, following a hearing conducted by Board-appointed hearing officer, Dr. Rebecca Lorfink. The recommendation is in response to the violation of the York Suburban Code of Conduct and Act 26 of the Commonwealth of PA. (1-Freireich, 2-Sears)
    5. The following item is being presented for discussion. It will be recommended for approval during the regular monthly meeting scheduled for May 30, 2023.
      1. From the time period of May 31, 2023 – August 11, 2023, authorize the District Administration to employ personnel for positions previously approved by the Board, subject to limitations imposed by the 2023-2024 General Fund Budget.
    6. Dr. Krauser acknowledged the following donations:
      1. A donation of $2,084.75 was received from the York Suburban Band Parents Association for YSHS Music Program activities.
      2. A donation of $4,125.00 was received from The Foundation for Enhancing Communities to be used for a trip of approximately 165 YSHS students to visit the US Holocaust Museum in Washington, D.C.
  4. Business Office Report – Mrs. Ciaciulli
    1. The following items were presented for discussion. They will be recommended for approval during the regular monthly meeting scheduled for May 30, 2023. 
      1. The Administration recommends Board approval of Stock and Leader, Attorneys at Law, as the School District Solicitor for 2023-2024. 
      2. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #46-000-03-0265.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption.
      3. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-26-0035.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption.
      4. The Administration recommends the Board approve the agreement for participation in Child Nutrition Programs with the York County School of Technology for the 2023-2024 school year. 
      5. The Administration recommends Board approval of the Extended School Year Agreement with Specialized Education of Pennsylvania, INC at High Roads of Southern York to provide behavioral, social, emotional and special education services to students. The term of this agreement will begin on June 26, 2023 and end on July 27, 2023. 
      6. The Administration recommends Board approval of the Contract for Reservation of 5 Secondary Slots and 3 Elementary Slots with River Rock Academy for the 2023-2024 school year. 
      7. The Administration recommends Board approval of the Proposal from Wellspan Sports Medicine to provide sports medicine and healthcare services for three fiscal years beginning July 1, 2023. 
      8. The Administration recommends the Board approve the 2023-24 breakfast and lunch prices as presented. There is no proposed increase over the 2022-23 school year.

        Lunch

        $2.50 Elementary

        $2.75 Secondary

        $3.70 Super Meal

        $4.02 Adult

        $4.70 Adult Super Meal

        Breakfast

        $1.40 Elementary

        $1.40 Secondary

        $2.07 Adult

      9. The Administration recommends the Board approve the Letter of Agreement with Pennsylvania Comprehensive Behavioral Health Services, LLC, Outpatient Psychiatric Clinic/Intensive Behavioral Health Services.

      10. The Administration recommends the Board approve the following 2023-24 depositories.

        1. ACNB – Adams County National Bank

        2. PSDLAF – Pennsylvania School District Liquid Asset Fund

      11. The Administration recommends the Board authorize the Business Office to perform all year-end budget transfers, make all necessary revisions to the district fund budget upon the auditor’s final adjustments to financial records, and assign fund balance amounts in accordance with the PA Public School Code and PA Department of Education regulation; and further, the Business Office will report said revisions to the Board during the meeting following the completion of the fiscal year audit.

      12. The Administration recommends the Board approve the Business Associate Agreement effective March 30, 2023, and the  Memorandum of Agreement with Family First Health, effective September 1, 2023, through June 1, 2024, to provide state-mandated dental screenings for grades Kindergarten, Third, and Seventh at the cost of $375.00 per session. Services will also include preventative dental services for all grades at no cost to the district.

      13. The Administration recommends the Board authorize the Business Office to advertise and solicit qualifications for guarantee energy savings companies to conduct an energy conservation analysis and to provide services for the purposes of achieving reductions in energy consumption and demand.

    2. The Whitson’s April 2023 dining report was provided for informational purposes. 

  5. Student Board Representative Report 

    1. Ms. Soares provided information on the following items:

      1. AP Testing

      2. Keystone Exams

      3. Prom on May 19

      4. HS Art Portfolio Show on May 24

      5. NHS Blood Drive on May 9

      6. Spring Sports wrapping up.

  6. Committee Reports

    1. Personnel Committee Report – Mr. Robinson

      1. Consent Agenda: The following Personnel items were presented to the Board for consideration. Motions were made to approve the consent agenda. (1 – Robinson, 2 – Desai)

        1. Employment 

          1. Recommend the Board approve Tracie Kerfoot as the Payroll & Benefits Specialist for the YSSD Education Center, with an annual salary of $60,000 as per the Supervisors and Confidential Support Compensation Plan. 

          2. Recommend the Board approve Elizabeth Pappion for the Elementary Teacher position at Yorkshire Elementary School, effective at the start of the 2023-2024 school year at $73,220 per year. This represents Masters, Step 1, of the YSEA negotiated agreement.

          3. Recommend the Board approve Jennifer Tuchscherer for the Elementary Teacher position at Valley View Elementary School, effective at the start of the 2023-2024 school year at $62,720 per year. This represents Bachelors, Step 1, of the YSEA negotiated agreement.

          4. Recommend the Board approve Jessica Cable for the Elementary Teacher position at Yorkshire Elementary School, effective at the start of the 2023-2024 school year at $62,720 per year. This represents Bachelors, Step 1, of the YSEA negotiated agreement.

          5. Recommend the Board approve Lauren Van Pelt for the Elementary Teacher position at Indian Rock Elementary School, effective at the start of the 2023-2024 school year at $63,720 per year. This represents Bachelors, Step 2, of the YSEA negotiated agreement.

        2. Leave of Absence/Resignation

          1. Recommend the board approve Family Medical Leave of Absence for Timothy Weirich, Custodian, effective June 2, 2023 through July 30, 2023. 

          2. Recommend the board accept the resignation of Sandy Bouras, part-time Library Paraprofessional, effective at the end of the 22-23 school year. 

        3. Substitutes:

          1. Sara Franks

          2. Dania Beard

          3. Derek Stoltzfus

          4. Natalie Suarez-Skeen

          5. Kristy Albright

          6. Peter Fernandez

        4. Guest Teachers:

          1. Jill Yoder

          2. Zachary Berkley

          3. Regan Lehman

        5. Volunteers: 

          1. Eric Alt

          2. Shanda Burrows

          3. Kayla Kraus

          4. Jessica MacMillan

        6. Bus Drivers

          1. Melissa Estes

  7. Legislative Update – Mr. Robinson

    1. Mr. Robinson provided information about the following topics:

      1. On May 2, Mr. Robinson and Mr. Sears visited the Senate Education Committee. Mr. Sears provided a brief summary. 

      2. SB290 – aimed at curriculum and pertains to 9/11 

      3. SB647 – aimed at curriculum and pertains to establishing financial literacy. 

      4. PSBA asked for platform recommendations.

      5. Mr. Robinson, Mr. Sears, and Mr. Sullivan met with Representative Wendy Fink. Mr. Sullivan provided a summary of the visit.

  8. Lincoln Intermediate Unit Report – Mrs. Freireich

    1. The highlights were presented from the meeting held on May 2, 2023.

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      1. No report was provided.

  9. York Adams Academy Report – Mrs. Freireich

    1. The highlights were presented from the Board meeting held on April 25, 2023.  

    2. YAA is preparing for graduation on June 1, 2023.

  10. York Adams Tax Bureau Report – Mrs. Ciaciulli

    1. No report was provided.

  11. York County School of Technology Report – Mrs. Schroeder

    1. No report was provided.  

  12. Mrs. Schroeder thanked everyone for attending the meeting.

  13. A list of upcoming events was provided.

  14. The board meeting and committee meeting schedules were provided.

  15. An opportunity was provided for public comment.

    1. No public comments were made.      

  16. The meeting was adjourned at 8:24 p.m.

 

 

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