Agenda 2023-05-30

York Suburban Board Of School Directors
Regular Monthly Meeting
May 30, 2023 – 7 p.m.
Indian Rock Elementary School 

A G E N D A

1. General Business
   1. Call to Order – Mrs. Schroeder, Board President
      1. Pledge of Allegiance to the Flag
      2. Roll Call
      3. A reminder to please silence your cell phone during the meeting.
      4. Public Comments
         1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
      5. Discussion and Action on Board Minutes
         1. Approval of the minutes of the Planning Committee meeting conducted on May 8, 2023. [Approval as submitted/corrected]
2. Treasurer’s Report – Mr. Sears
   1. Consent Agenda: Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items. [Roll Call Vote]
      1. Approval of the April 2023 Financial Reports. [File for audit]
         1. Treasurer’s Reports
         2. General Fund Revenue Report
         3. General Fund Expenditure Report
         4. Summary Reports
            1. Capital Project, Capital Reserve, Food Service
         5. Check Summary Reports
            1. General Fund, Food Service, Capital Project, Capital Reserve
         6. Student Activities Fund Revenue Report
         7. Student Activities Fund Expenditure Report
         8. Student Activity Check Summary 
3. Board President’s Report – Mrs. Schroeder
4. Superintendent’s Report – Dr. Krauser
   1. The Administration recommends the Board authorize the District Administration to employ personnel for positions previously approved by the Board, subject to limitations imposed by the 2023-2024 General Fund Budget, from the time period of May 31, 2023 – August 11, 2023. [Motion; Discussion; Roll Call Vote]
   2. The Administration recommends the Board approve the Flexible Instructional Day Application.  [Motion; Discussion; Roll Call Vote]
   3. The Administration recommends Board approval of the following policy revisions. [Motion; Discussion; Roll Call Vote]
      1. 102 Academic Standards
      2. 113.2 Positive Behavior Support
      3. 114 Gifted Education
      4. 117 Homebound Education
      5. 150 Comparability of Services
   4. The Administration recommends Board approval of the overnight field trip request from the Technology Student Association (TSA). [Motion; Discussion; Roll Call Vote]
   5. Donations
      1. A donation of $1,099.99 was received from the York Suburban Band Parents Association to purchase a new sound system. 
      2. A donation of $3,814.62 was received from the Indian Rock PTO for Book Club purchases. 
5. Business Office Report – Mrs. Ciaciulli
   1. Consent Agenda: You have before you the Business Office Report. Would any Board member like any of these items considered separately, or are there any questions on any of these items?  If not, I ask that a motion be made to approve the below-mentioned items. [Motion; Discussion; Roll Call Vote]
      1. The Administration recommends Board approval of Stock and Leader, Attorneys at Law, as the School District Solicitor for 2023-2024. 
      2. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #46-000-03-0265.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023. The 2022 School Tax Face Amount was $2,249.51. 
      3. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-26-0035.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023. The 2022 School Tax Face Amount was $3,797.74.
      4. The Administration recommends the Board approve the agreement for participation in Child Nutrition Programs with the York County School of Technology for the 2023-2024 school year. 
      5. The Administration recommends Board approval of the Extended School Year Agreement with Specialized Education of Pennsylvania, INC at High Roads of Southern York to provide behavioral, social, emotional, and special education services to students. The term of this agreement will begin on June 26, 2023 and end on July 27, 2023. 
      6. The Administration recommends Board approval of the Contract for the Reservation of 5 Secondary Slots and 3 Elementary Slots with River Rock Academy for the 2023-2024 school year.  
      7. The Administration recommends the Board approve the 2023-24 breakfast and lunch prices as presented. There is no proposed increase over the 2022-23 school year.

         Lunch

         $2.50 Elementary

         $2.75 Secondary

         $3.70 Super Meal

         $4.02 Adult

         $4.70 Adult Super Meal

         Breakfast

         $1.40 Elementary

         $1.40 Secondary

         $2.07 Adult

      8. The Administration recommends the Board approve the Letter of Agreement with Pennsylvania Comprehensive Behavioral Health Services, LLC, Outpatient Psychiatric Clinic/Intensive Behavioral Health Services.
      9. The Administration recommends the Board approve the following 2023-24 depositories.
         1. ACNB – Adams County National Bank
         2. PSDLAF – Pennsylvania School District Liquid Asset Fund
      10. The Administration recommends the Board authorize the Business Office to perform all year-end budget transfers, make all necessary revisions to the district fund budget upon the auditor’s final adjustments to financial records, and assign fund balance amounts in accordance with the PA Public School Code and PA Department of Education regulation; and further, the Business Office will report said revisions to the Board during the meeting following the completion of the fiscal year audit.
      11. The Administration recommends the Board approve the Business Associate Agreement  effective March 30, 2023 and the  Memorandum of Agreement with Family First Health, effective September 1, 2023, through June 1, 2024, to provide state-mandated dental screenings for grades Kindergarten, Third, and Seventh at the cost of $375.00 per session. Services will also include preventative dental services for all grades at no cost to the district.
      12. The Administration recommends the Board authorize the Business Office to advertise and solicit qualifications for guarantee energy savings companies to conduct an energy conservation analysis and to provide services for the purposes of achieving reductions in energy consumption and demand.
   2. The Property and Finance Committee recommends Board approval of the Financial/HR Software upgrade to Skyward Qmalativ. [Motion; Discussion; Roll Call Vote]
   3. The Property and Finance Committee recommends Board approves the 23/24 capital projects in the amount of $3,302,750 as presented below.[Motion; Discussion; Roll Call Vote] 
      1. Motion to accept the base and alternate bids and authorize the administration to proceed with the 23/24 capital improvement for East York Elementary, YS Middle School, YS Facility Building, YS High School, and ValleyView Elementary. 
      2. Motion to reduce the 23/24 capital improvement projects at East York Elementary to exclude the chiller replacement.  
   4. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-34-0162.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption. The estimated 2022 School Tax Face Amount is $8411.56. This property has been exempted since August 2018.[Motion; Discussion; Roll Call Vote]
   5. 2023-24 Final Budget Adoption
      1. Motion to approve the General Fund Budget for 2023-24, including all allocations for planned expenditures of $70,452,561. The total includes a $200,000 budgetary reserve approved by the Board of Directors on April 24, 2023.  [Motion; Discussion; Roll Call Vote]
      2. Motion to approve the following 2023-24 tax rates. [Motion; Discussion; Roll Call Vote]
         1. Real estate tax rate at 25.6858 mills. This represents a 2.5% increase and,
         2. 0.5% Earned Income Tax to remain in effect be placed on all residents of the district; and,
         3. 0.5% Real Estate Transfer tax to remain in effect on all real estate transactions of the district.
      3. Motion to adopt the resolution authorizing the distribution of $833,205.28 state gaming funds to 5,245 eligible homestead properties and 0 farmstead properties under Section 342 of Act 1. [Motion; Discussion; Roll Call Vote]
6. Student Board Representative Report – Kiley Long or Chiara Soares
7. Committee Reports – 
   1. Personnel Committee Report – Mr. Robinson
      1. Consent Agenda: You have before you the Personnel Report. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items. [Roll Call Vote]
         1. Employment 
            1. Recommend the board approve Leslie Freeman, Elementary Math Teacher at East York Elementary School, effective at the start of the 2023-2024 school year at $89,720 per year. This represents Masters (+60), step 4, of the YSEA negotiated agreement.
            2. Recommend the board approve Shane Regener, Summer Labor/Help at $11.00/hr, with a start date of June 5, 2023 pending completion of new hire paperwork and clearances.
            3. Recommend the board approve Joshua Reid, Summer Labor/Help at $11.00/hr, with a start date of June 5, 2023 pending completion of new hire paperwork and clearances.
            4. Recommend the board approve Danielle Devine, Learning Support Teacher at YS Middle School, effective at the start of the 2023-2024 school year at $88,970 per year. This represents Masters (+30), step 10, of the YSEA negotiated agreement. 
            5. Recommend the board approve MiKayla Illick, Speech Language Pathologist for multiple buildings, effective at the start of the 2023-2024 school year at $73,220 per year. This presents Masters, step 1, of the YSEA negotiated agreement. 
            6. Recommend the board approve Christine Laslo, Speech Language Pathologist for multiple buildings, effective at the start of the 2023-2024 school year at $79,595 per year. This presents Master’s (+15), step 4, of the YSEA negotiated agreement. 
            7. Recommend the board approve the following staff for extended school year instruction for Summer 2023: 
               1. Shelley Drahusz- Teacher
               2. Meg Mann- Teacher
               3. Katie Wolfe- PCA
            8. Recommend the board approve the following reappointments for Summer Labor/Help: 
               1. William Shaver
               2. Andrew Guiddy
               3. Samuel Czech
               4. Jack Gulley
               5. Coleton Runkle
            9. Recommend the board approve the following staff for 21 hours of Curriculum Development for Special Education Programming during the summer at the rate of $32.09/hr. 
               1. Intensive Learning Support:
                  1. Jennifer Martin
                  2. Ashley Adams
                  3. Haley Laird
               2. Autistic Support
                  1. Liz Sager
                  2. Melissa Skimski
                  3. Teri Amos
                  4. Heather Peterson
                  5. Marissa Haggerty
            10. Recommend the board approve the following staff for Summer Enrichment Camps for K-5 (funded by State Set-aside grant) at a stipend of $1200 per camp:
                1. Katie Barrett
                2. Annie Childs
                3. Erica Furjanic
                4. Karen Fornadel
                5. Jackie Geiple
                6. Elli Kauffman
                7. Jennifer Kozak
                8. Rebecca McCabe
                9. Jared Moore
                10. Danielle Robson
                11. Jennifer Small
                12. Chevronne Tyson 
                13. Amy Valdez
                14. Jaime Wolf
         2. Resignations/Retirements
            1. Recommend the board accept the resignation of Scott Shirey, Math Teacher at York Suburban High School, effective June 30, 2023.
            2. Recommend the board accept the retirement of Sharon Diaczun, Admin Assistant at York Suburban High School, effective June 30, 2023. Sharon is retiring after 25 years of service.-
            3. Recommend the board accept the resignation of William Taitt, Custodian at East York Elementary School, effective May 10, 2023. 
            4. Recommend the board accept the resignation of Brian Marshall, Assistant(#1) Coach for High School Football, effective May 24, 2023.
            5. Recommend the board accept the resignation of Kiersten Handy, German/Spanish Language Teacher at York Suburban Middle School, effective at the end of the 2022-2023 school year. 
         3. Leave of absence
            1. Recommend the board approve FMLA for Pamela Doll, Custodian, effective May 3, 2023 through May 25, 2023.
         4. Extra Curricular
            1. Recommend the board approve Madison Gaff as the High School Assistant (#1) Varsity Cheerleading Coach for the 2023-2024 fall and winter season, at $2,696 per year. 
            2. Recommend the board approve Matt Glennon as the High School Assistant (#1) Varsity Football Coach for the 2023-2024 school year, at  $3,370 per year.
            3. Recommend the board approve Brandon Nase, HS & MS Band (MS Band), tier 4, for the remaining 22-23 school year (March through May).
         5. Recommend the Board approve the following Volunteers:
            1. Sarah Ferber
            2. Courtney Howell
            3. Stevi Sprenkle
      2. Recommend Board approval of the Act 93 Agreement for July 1, 2023 through June 30, 2028.  [Motion; Discussion; Roll Call Vote]
   2. Communications Committee Report
      1. Minutes were approved from the February 13, 2023 meeting.
   3. Property and Finance Committee Report
      1. Minutes were approved from the April 17, 2023 meeting.
8. Legislative Update – Mr. Robinson
9. Lincoln Intermediate Unit Report
   1. LIU Joint Operating Authority Report – Mrs. Freireich
10. York Adams Academy Report – Mrs. Freireich
11. York Adams Tax Bureau Report – Mrs. Ciaciulli
12. York County School of Technology Report – Mrs. Schroeder
13. Recognition of Visitors
14. Upcoming Events
15. Board Meeting & Committee Meeting Schedules
16. Public Comments
    1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
17. Adjournment

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