Minutes 2018-07-16

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE AND REGULAR MONTHLY MEETING
JULY 16, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on August 20, 2018)

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts, Lauren Guyer (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of June 18, 2018. [Approval as submitted/corrected]
  The minutes are approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
Approval of Financial Reports as of June 30, 2018 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Mr. Posenau
Welcome to Dr. Timothy Williams, Superintendent

Mr. Posenau welcomed Dr. Williams to his first Board meeting.
Superintendent’s Report – Dr. Williams
1. Superintendent’s Report
2. Student Enrollment Report
  Dr. Williams reported above.
  
  A discussion continued about YS student enrollment at York County School of Technology and the status of charter school students returning to YS.
3. Reports from Administrators
  Dr. Stoltz, Yorkshire Elementary Principal, provided a report on the activities, camps and preparation for a new school year taking place at the elementary buildings during the summer.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval for Frank J. Casillo to be exempt from paying real estate taxes for property located at 2608 Cambridge Road, York, PA 17402 (Parcel 460000401490000000) as approved by the Pennsylvania State Veteran’s Commission. This is a new application. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Robinson; Approval.
  
  The tax exemption amount is $4,356.96.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
2. The Administration recommends Board approval for William E. Kohler to be exempt from paying real estate taxes for property located at 2438 Brookside Lane, York, PA 17402 (Parcel 460000501390000000) as approved by the Pennsylvania State Veteran’s Commission. This is a new application. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reported above and noted the tax exemption amount is $2,509.62.
  
  Motion, Freireich, Second, Sears; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. The Administration recommends Board approval of the contract with Core Design Group for the Re-Roofing of the East York Elementary for the 2018-19 Fiscal Year. The contract is on a time and material basis and is not to exceed 5% of the Construction Cost. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
4. The Administration recommends Board approval to advertise and solicit for bids for roof renovations at the East York Elementary to be completed the summer of 2019. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Sears, Second, Freireich; Approval.
  
  The bids are anticipated to be awarded in October.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
5. The Administration recommends Board approval of the 2018-2019 Service Agreement with the Lincoln Intermediate Unit #12 for the Language Instruction Educational Program on a fee-for-service basis. This includes certificated instructional staff, assessment, consulting, advising, supervisory and support services to the District. There is no fee change from 2017-18. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reported above and noted the charge is $91 per hour.
  
  Motion, Freireich, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 9-0
6. Informational
  1. Donation in the amount of $3,513.71 from the Indian Rock PTO for transportation costs for grades 4 and 5 events and field trips.
    Ms. Mason reported above.
  2. Facilities Project Updates
    Ms. Mason reviewed the facilities project timeline that was distributed to Board members. Mr. Girling will have a report at a later date regarding the in-house staff projects that have been completed.
    
    A discussion took place and Ms. Mason said that she will work with Core Design Group on the project estimates on the timeline as they relate to the bid awards, with some of Phase 1 being shifted to another year.
    
    Additional discussions took place about elementary field trips and financing and coordination of efforts with various organizations.
    
    Dr. Williams concluded the discussion by stating a meeting to see how this type of organization could be handled for non-athletic activities will be considered by the
    Administration. The All-Sports Boosters is a good example of how this works in the athletics world.
    
    Mrs. Say, Solicitor, commented that there are rules relative to why organizations outside the District are separate and suggests being careful moving forward. There are always ways to make things better.
Student Board Representative Report – Lauren Guyer
Miss Guyer reported a variety of summer activities and youth camps have been very successful. The YS Education Foundation Student Board, Impact Foundation will be re-organizing and taking inventory at each building to prepare for the new school year. An athletic report was provided. Student Council student representatives will be attending a Mini-THON leadership summit on August 3. On behalf of the student body, Miss Guyer welcomed Dr. Williams to YS.

Committee Reports – Mr. Posenau

Committee Meeting Schedule
Mr. Posenau reported above.
Communications Committee Report – Mr. Robinson
The Communications Report is provided.

Mr. Robinson reported above. He added that the new District website is great!

Mr. Henry said that the website is a work in progress and is mostly complete.

Mr. Robinson reported Spring Garden Township will have a space for information about YS in their upcoming newsletter.

Personnel Committee Report – Mr. Robinson
Consent Agenda: [You have before you the Personnel Report which includes retirement, resignation, employment, transfers, reassignments, building changes, leave of absence, re-appointment of fall coach, volunteer fall coaches and volunteer. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Mr. Robinson reported above.

Motion, Robinson, Second, Freireich; Approval.

Comments were shared about the upcoming retirement of Sue Grove and her outstanding career with the District.

With the transfer of the Elementary Technology Integrator back to the classroom, Aly Cunningham is the District Technology Integrator in addition to being an English teacher at
the High School.

Roll Call Vote, all present, yes. Motion carried 9-0.

Retirement

Recommend the approval of the retirement of Susan Grove, Executive Administrative Assistant for Human Resources, effective November 2, 2018. Mrs. Grove is retiring after having served 34 years with York Suburban School District.
Resignation
Recommend the approval of the resignation of Tricia Mitschele, Administrative Assistant for Academic Services, effective June 22, 2018.

Employment

Name:	Sarah E. Piascinski
Education:	Lancaster Catholic High School; Diploma; Lebanon Valley College, B.S. in Education
Certification:	Grades PK-4; Special Education PK-8
Contract:	Temporary Professional Contract
Salary:	$55,700 – B.S. – Step 1
Assignment:	Elementary Teacher
Effective:	2018-2019 – conditional upon completion of employment documents

Recommend the employment of Jill Brockington as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective July 17, 2018.
Recommend the employment of Justin Daniluck as Co-Assistant Soccer Coach #2 for the 2018-2019 school year at the salary of $1,748.50 which represents ½ of Step 4 of the Extracurricular Salary Schedule.
Recommend the employment of Amy Moffitt as an Instructional Support Aide at Yorkshire Elementary at the hourly rate of $10.89, effective August 20, 2018.

Transfers for 2018-2019
1. Notification to the Board of the transfer of Jill Amspacher, 3rd Grade Teacher at East York Elementary to the position of School Counselor at Indian Rock Elementary.
2. Notification to the Board of the transfer of Marilyn Henning, Elementary Technology Integrator, to the position of 2nd Grade Teacher at Yorkshire Elementary.
3. Notification to the Board of the transfer of Jesse Weld, Gifted Teacher at Valley View Elementary, Yorkshire Elementary, and the High School, to the position of Elementary Discovery and Design Teacher.
Reassignments for 2018-2019
1. Notification to the Board of the reassignment of Kayla Ichter, 2nd Grade Teacher at Valley View Elementary, to the position of 1st Grade Teacher at Valley View Elementary.
2. Notification to the Board of the reassignment of Jennifer Kozak, Kindergarten Teacher at Valley View Elementary, to the position of 1st Grade Teacher at Valley View Elementary.

Building Changes for 2018-2019

Name	Position	2017-18	2018-19
Michael Appleby	Teacher	Valley View / HS / Indian Rock	Valley View/Indian Rock
Sueann Barron	Teacher	Valley View / Yorkshire	East York / Yorkshire
Kimberly Boulding	Aide	Middle School	High School
Wendy Hauck	Teacher	Valley View / Indian Rock	Indian Rock
Matthew Husler	Teacher	High School / Indian Rock	Middle School
Amy Intrieri	Teacher	Yorkshire / Middle School	HS / East York / Indian Rock
Shane Jansen	Teacher	High School/Middle School	High School
Rebecca Lauver	Teacher	East York / Indian Rock	East York / Yorkshire
Brian Marshall	Teacher	Valley View / Yorkshire / High School	East York / Yorkshire
Kelly Martin	Aide	Middle School	Indian Rock
Laura McClure	Teacher	Yorkshire / East York	East York
Patricia Murray	Teacher	Yorkshire	Valley View
Pauline Olsen	Aide	East York / Yorkshire	Yorkshire
Susan Robertson	Teacher	Indian Rock / East York	Indian Rock / Valley View

Leave of Absence
1. Recommend Board approval of the request of Sarah Bosco, Kindergarten Teacher at Yorkshire Elementary, for an FMLA leave of absence starting on or about December 17, 2018, through January 11, 2019.
2. Recommend Board approval of the request of Kerstin Lane, Custodian at the High School, for an FMLA leave of absence starting on or about August 1, 2018, through approximately September 17, 2018.
Re-appointment of Fall Coach for 2018-2019

Last First Position Salary Step

Anderson Alexandra Assistant Cheerleading – Fall $1,859 2

Recommend Board approval of the following Volunteer Fall Coaches for 2018-2019:

Scott Toman	Girls Tennis
Justin Krebs	Cross Country
Patricia Murray	Cross Country
Eric Arnold	Cross Country
Chad Garner	Football
Joshua Myers	Football
Amy Kitner	Cheerleading
Gina Neiderer	Girls Volleyball
Fred Gard	Girls Volleyball
Matthew Weinstein	Girls Volleyball

Recommend Board approval of the following Volunteer effective July 17, 2018:
Samantha Zeiders

Additional Committee Reports
Mr. Posenau asked if there were any additional committee reports. There were none at this
time.

Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 26, is provided.
  Mr. Posenau reported above.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  Mrs. Freireich reported a meeting is scheduled next week at the Learning Center.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported the first day for students is August 15.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of June 28 is provided.

Mrs. Schroeder reported above. The next meeting is scheduled for Thursday. Recently, a week-long camp was held at YCST for middle school students to visit the various shops to learn more about YCST and YS had the largest amount of students attending.
Recognition of Visitors
Mr. Posenau thanked the community member for attending this evening’s meeting.

Mrs. Freireich requested having access to the various contracts on the new website for the public to avoid Right To Know requests. Dr. Williams responded the Administration will take care of this request.
Board Meeting and Committee Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
15. Adjournment

The meeting was adjourned at 7:54 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.
Board Secretary

Link to Meeting Video

Posted in SB-Minutes

Last	First	Position	Salary	Step
Anderson	Alexandra	Assistant Cheerleading – Fall	$1,859	2