Tuesday, March 19, 2019 - Today is Cycle Day 2

Minutes 2018-11-19

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
NOVEMBER 19, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on December 17, 2018)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag 

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call 

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Lauren Guyer (Student Representative)

      Members not present – Kenneth Watts

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There is none at this time.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of October 15, 2018 and the Planning Committee Meeting of November 5, 2018.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of October 31, 2018 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers

      Motion, Schroeder, Second, Robinson; Approval of Items A-D, F&G. Roll Call Vote, all present, yes. Motion carried 8-0.

      Motion, Sears, Second, Schroeder; Approval of Item E. Roll Call Vote, all present, yes, except, Freireich, abstain. Motion carried 7-0-1.

  3.  Board President’s Report – Mr. Posenau
  4. Superintendent’s Report – Dr. Williams is absent. Dr. Krauser is doing the report.
    1. Superintendent’s Report

      Dr. Krauser reviewed above. 

    2. Student Enrollment Report

      Dr. Krauser reported above. 

    3. Future Ready PA Index Presentation – Dr. Krauser, Dr. Ketterman

      Dr. Krauser and Dr. Ketterman reviewed above. More detailed information will be shared by building administrators at the Academic Standards and Curriculum Committee meeting on November 28.

      A discussion continued about this new tool from the state. The 2017-18 teacher evaluation process does include the School Performance Profile (SPP) and that is not available from the State at this time. Comments were shared by Board members about this new tool. Information was shared from the Administrator’s perspective. The Board asked Administration to continue to keep them informed as additional information is available.

    4. Reports from Administrators

      Mr. Shirey, MS Principal, reported from his 8 ½ days in this position about the annual Writer’s Eye competition field trip, the nine veterans that greeted students on Veteran’s Day and the students acknowledged the veterans for their service to the country, the trout eggs arriving and the posting of the honor roll names.

      A discussion continued about the percentages of secondary students earning honor roll status. A suggestion was made to post honor roll students on the website.

      Dr. Fuhrman, EY Principal, reported on the Engineering Design Process project and an evening event scheduled on January 17 that includes a dinner and unveiling of a book.

  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of the Resolution Certifying the Tax Rate for the 2019-2020 budget will not have a tax increase that exceeds the Act 1 Index of 2.7%.  [Motion; Discussion; Roll Call Vote]

      Motion, Sears, Second, Thoman; Approval.

      Mrs. Freireich reported that she will be voting no on this motion because all possibilities should be considered including the exceptions.

      Roll Call Vote, all present, yes, except Freireich, no. Motion carried 7-1.

    2. The Administration recommends Board approval to advertise and solicit bids for WAN connections between East York Elementary, the Middle School and Yorkshire Elementary with an option for private fiber.  [Motion; Discussion; Roll Call Vote] 
    3. The Administration recommends Board approval to advertise and solicit bids for network equipment including switches and Unified Threat Management solutions. This bid is part of the District eRate category 2 purchases for fund year 2019.  [Motion; Discussion; Roll Call Vote]

      Motion, Thoman, Second, Sears; Approval of Items B and C. Roll Call Vote, all present, yes. Motion carried 8-0.

    4. Administration recommends Board approval of the IDEA-B Pass-Through Funds Allocation Agreement with Lincoln Intermediate Unit #12 for funds for special education and related services for eligible school age children. Total revenue to District is $386,102.  [Motion; Discussion; Roll Call Vote]

    5. The Administration recommends Board approval of the contract with PA TRUST for GASB 45/75 valuation services with Conrad Siegel Actuaries.  The contract is based on size of the group and level of complexity, at a cost not to exceed $8,300.  [Motion; Discussion; Roll Call Vote]

      Motion, Robinson, Second, Thoman; Approval of Items D and E.

      A discussion continued about Item E, this process was being done previously through Lincoln Benefit Trust. In Item D, a question was asked how close to budget is this figure. Ms. Mason will review and notify the Board. 

      Roll Call Vote, all present, yes. Motion carried 8-0.

    6. The Administration recommends Board approval of the 2017-18 Audit Report.  [Motion; Discussion; Roll Call Vote]

      Motion, Sears, Second, Robinson; Approval.

      It was reported that the Business Office Team has a done an outstanding job with no negative findings!

      Roll Call Vote, all present, yes. Motion carried 8-0.

    7. Informational
      Food Service Department Report

      1. Dining Review Report for October
      2. Sales Report

        Ms. Mason reported above. 

  6. Student Board Representative Report – Lauren Guyer

    Miss Guyer provided an athletics report. The High School Student Council recently raised $1,700 in the Color Clash event to benefit the mini-Thon and Four Diamonds. Another $1,300 to benefit the mini-Thon and Four Diamonds has been raised so far for the No Shave November, a facial hair growing activity that involves the male staff members. Valley View hosted the kindergarten students and their family members to a lunchtime Thanksgiving Feast. The CTC Variety Show was held on Saturday evening. On November 29, the Induction of the National English Honor Society and National Honor Society is scheduled. The Indian Rock Elementary PTO Pancake Breakfast for families is scheduled for December 1.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mr. Posenau reported above. 

    2. Communications Committee Report – Mr. Robinson
      The Activities and  Communication Reports are provided.

      Mr. Robinson reported above. The District article in the next township newsletters will feature Dr. Scott Krauser, the new Assistant Superintendent.

    3. Facilities Committee Report – Mrs. Freireich
      The minutes of October 3 are provided.

      Mrs. Freireich reported above. At a recent meeting, a discussion took place about upcoming capital projects. Additional discussion on some capital projects will take place once the Feasibility Study is available in February.

    4. Finance Committee Report – Mr. Sears
      The minutes of September 12 are provided.

      Mr. Sears reported above. The Audit Report was presented at the committee’s recent meeting with no negative findings. Kudos to the entire staff in the business office. The parameters resolution was discussed and it was decided to be better to borrow now rather than to wait. The December 12 committee meeting will be canceled.

    5. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes resignation, employment and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

      The Nominations Committee meeting is scheduled for December 3 at 5:30 PM, prior to Reorganization and Planning Committee Meeting.

      A message of thanks was expressed for all the volunteers that are assisting the District.

        1. Resignation
          Recommend the approval of the resignation of Cassidy Mummert, Accountant, effective November 22, 2018.
        2. Employment
          1. Recommend the employment of Jaclyn Chicalese for the position of Education Center Administrative Assistant effective November 29, 2018 at the hourly rate of $16.54, pending receipt of employment documents.
          2. Recommend the employment transfer for Krista Kruszon from 7 hour paraprofessional to 5 hour paraprofessional at Valley View Elementary effective November 20, 2018 at her current hourly rate of employment.
          3. Recommend the employment of Lisa Faw as an 18.75 hours/week paraprofessional at York Suburban Middle School effective November 20, 2018 at the hourly rate of $10.89, pending receipt of employment documents.
          4. Recommend the employment of Katie Gladfelter-Watts as a 5 hour paraprofessional at Yorkshire Elementary School effective November 27, 2018 at the hourly rate of $10.89, pending receipt of employment documents.
          5. Recommend the employment of Samantha Herink, substitute nurse, effective November 20, 2018 at the established district substitute rate, pending receipt of employment documents.
        3. Recommend the approval of the following volunteers, effective November 20, 2018:
          Georgia Anstine Melissa Holler Laura Maldonado
          Rana Ballan Nicole Hunt Kelly McKeown
          Katlynn Beazley Teisha Jordan Pamela McMillan
          James Bowman Alexis Jury David Moubray
          Elizabeth Bryant Katie Kandrysawtz Nisreen Nusair
          Leigh Dalton Ryan Kinard Hannah Pugh
          Lisa Davis Andrea Kimes Bernadette Reineberg
          Dana Delle Amanda Kling Michelle Rentzel
          Scott Erickson Kathleen Leithiser Laura Ryder
          Tashya Gorham Mandy Lewis Brynn Strine
          Marcus Hedrick Raquel Lilly Corey Strine
          Matthew Hoffman Anne Mackin Rodney Tamblin Jr.
    6. Policy Review Committee Report – Mr. Thoman
      The following policies are recommended for Board approval

      1. Policy 006 – Meetings
      2. Policy 108 – Adoption of Textbooks
      3. Policy 246 – School Wellness
      4. Policy 311 – Reduction in Staff
      5. Policy 626.6 – Procurement – Federal Programs
      6. Policy 704 – Maintenance
      7. Policy 806 – Child Abuse
      8. Policy 808 – Food Services
        [Motion; Discussion; Roll Call Vote]

        Motion, Thoman, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    7. Additional Committee Reports 
  8. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of November 6, is provided.

      Mr. Posenau reported above. 

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      Mrs. Freireich reported no voting took place at the recent meeting because a quorum was not available at the meeting. The next meeting is scheduled in January and the budget will be available.

  9. York Adams Academy Report – Mrs. Freireich

    Mrs. Freireich reported work continues on the budget. New career opportunities to enhance experiences are being utilized. Test-out for certain courses is now available.

  10. York Adams Tax Bureau Report – Ms. Mason

    No report.

  11. York County School of Technology Report – Mrs. Schroeder

    Mrs. Schroeder reported a meeting is scheduled tomorrow evening.

  12. Recognition of Visitors 

    A comment of thanks was extended to everyone attending this evening’s meeting.

  13. Board Meeting and Committee Schedule

    Mr. Posenau reported above. 

  14. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. 

    Jamie Evans reported that Miss Guyer was one of the athletes that was selected for first team acknowledgments. Congratulations!

    Rana Ballan reported that their three students recently enrolled in the School District, moving from the Allentown area. She is very pleased.  She appreciates all the principals and teachers that are very welcoming. Their students love YS!

  15. Adjournment 

    The meeting was adjourned at 8:25 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

 

Link to Meeting Video