Minutes 2024-02-26

York Suburban Board Of School Directors
Regular Monthly Meeting
February 26, 2024 – 7 p.m.
Ronald Provard Education Center

M I N U T E S

(Approved on March 11, 2024)

  1. General Business – Mrs. Schroeder, Board President
    1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Board Members Roll Call
      1. Present: Pinal Desai, Ellen Freireich, Nicole Hesson, Richard Robinson, James Sanders, Rolanda SanMartin, Lois Ann Schroeder, Steven Sullivan, and Ashley Turner.
      2. Absent: None.
    3. An opportunity was provided for public comments.
      1. No public comments were submitted electronically.  
      2. The following individuals made comments regarding the construction and renovation projects:
        1. Lin Julius (Rosewood Lane)
        2. Richard Torbert (Owner of Eagle’s Nest Restaurant)
        3. Ellie Thomas, 6th grade (Spring Garden Township)
        4. Joel Sears (1750 Wyndham Drive)
        5. Michael Park (Hartford Rd)
        6. Katherine Lutz (Spring Garden Township)
        7. Karl Schlenz (543 Lancaster Avenue)
        8. Sarah Reinecker (Spring Garden Township)
        9. Rebecca Schell (Spring Garden Township)
    4. Approval of Minutes
      1. The minutes were approved for the planning committee meeting conducted on February 12, 2024.  
  2. Treasurer’s Report – Mr. Desai
    1. The Board unanimously approved the following financial reports for January 2024 as part of a consent agenda.
      Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 9 members present, Motion carried 9-0. 

      1. Treasurer’s Reports
      2. General Fund Revenue Report
      3. General Fund Expenditure Report
      4. Summary Reports
        1. Capital Project, Capital Reserve, Food Service
      5. Check Summary Reports
        1. General Fund, Food Service, Capital Project, Capital Reserve
      6. Student Activities Fund Revenue Report
      7. Student Activities Fund Expenditure Report
      8. Student Activity Check Summary
  3. Board President’s Report – Mrs. Schroeder
    1. Mrs. Schroeder expressed appreciation to those involved in the construction and renovation projects. She extended an invitation to the public meeting on February 28, 2024.  
  4. Student Board Representative Report – Sophia Scalet
    1. No report was provided.
  5. Superintendent’s Report – Dr. Krauser
    1. Dr. Krauser presented the Superintendent’s Report.
      1. Kindergarten registration is now open for the 2024-2025 school year. Please visit our website to register your child. Students must be 5 years old before September 1, 2024 to register.
      2. The following focus topics were discussed. 
        1. Dr. Rebecca Lorfink provided an update on Safety and Security.
        2. Mr. Seth Wentz of Crabtree, Rohrbaugh, & Associates provided an update on the planning and design progress of district projects. To be included on the district’s email list, complete the Stay Connected form on the YSSD website.
      3. The Board unanimously approved the following policy. 
        1. New Policy 209.3 – Diabetes Management
          Motion, Freireich, Second, Sullivan; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  6. Business Office Report – Mrs. Ciaciulli
    1. The Board unanimously approved the following items as part of a consent agenda.
      Motion, Desai, Second, Hesson; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0. 

      1. The Administration recommends the Board approve the service agreement between Northeastern School District and York Suburban School District. York Suburban School District will provide special education services to one student within the Autistic Support program at the cost of $36,635 for the 2023-24 school year. Any related services not included in the basic classroom costs will be billed separately following this agreement.
      2. The Administration recommends the Board approve the service agreement between Dallastown Area School District and York Suburban School District. York Suburban School District will provide special education services to one student within the Autistic Support program at the cost of $36,635 for the 2023-24 school year. Any related services not included in the basic classroom costs will be billed separately following this agreement.
      3. The Administration recommends the Board approve the enrollment of a York Suburban student in the New Story School’s full-time emotional support program for the remainder of the 2023-24 school year, starting on January 12, 2024, with a daily rate of $340.00.
      4. The Administration recommends Board approval of the proposed York Adams Academy 2024-2025 General Operating Budget. 
      5. The Administration recommends Board approval of the Agreement (Attachment A) with Fidevia, LLC for the provision of the Construction Management Services until project completion, at a total cost of $1,277,100.00. 
      6. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-19-0155.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023 with a face amount of $4,201.17. 
      7. The Administration recommends Board approval of the five-year renewal of the Meraki Network Management Licensing, encompassing both licensing and support for the Meraki network equipment at a total cost of $98,640.85. Sixty percent of this cost will be reimbursed through eRate.
      8. The Administration recommends Board approval of the purchase of one Meraki MS425-32, 32-port 10Gbps concentration switch with five-year license and support at a total cost of $13,039.25.  Sixty percent of this cost will be reimbursed through eRate.
    2. The Board approved the resolution authorizing the incurrence of non-electoral debt by the issuance of the General Obligations Bonds, Series of 2024, in the maximum principal amount of $12,000,000 to finance capital projects of the District and to pay for the costs of issuance of the Bonds. PFM provided an update.
      Motion, Desai, Second, Robinson; Approval. Roll Call Vote, 9 members present, Motion passes 8-1. (Nay votes: Sanders)

    3. The January 2024 Dining Report was provided for informational purposes.
  7. Academic Standards & Curriculum Committee Report – Dr. Sullivan
    1. No report was provided.
  8. Communications Committee Report – Mrs. Freireich
    1. Mrs. Freireich announced the upcoming public meeting scheduled for February 28, 2024. She also provided the dates and times for the High School musical.
  9. Personnel Committee Report – Mr. Robinson
    1. The Board unanimously approved the following items as part of a consent agenda.
      Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0.

      1. Employment
        1.  Recommend the Board approve Arica Rohrbaugh, part-time Paraprofessional, at Valley View Elementary School for the 2023-2024 school year, at $13.80/hr as represented in the YSESPA agreement. This offer is contingent upon successful completion of all new hire requirements.
        2. Recommend the Board approve Andrew Rabenstine, Substitute Custodian, at York Suburban School District for the 2023-2024 school year, at the substitute rate of $14.00/hr. This offer is contingent upon successful completion of all new hire requirements.
        3. Recommend the Board approve Cameron Goodling, Assistant Boys Lacrosse Coach #2, at York Suburban High School for the 2023-2024 season, with an annual salary of $2,703.00 (paid out in two installments) in accordance with the YSEA bargaining agreement.This offer is contingent upon successful completion of all new hire requirements.
        4. Recommend the Board approve Nakeba Ferguson, full-time Paraprofessional, at York Suburban High School for the 2023-2024 school year, at $16.40/hr as represented in the YSESPA agreement. This offer is contingent upon successful completion of all new hire requirements.
      2. Extracurricular
        1. Recommend the Board approve the following 2023-2024 spring sport appointments:

          Position/Current Employee

          Compensation

          MS Head Soccer Girls- Jose Del Pielago

          $3,370.00

          MS Assistant #1 Soccer Boys- Scott Payne

          $1,500.00

          Total:

          $4,870
      3. Resignations/Retirements
        1. Recommend the Board accept the resignation of Stacy Needle, Assistant #1 Girls Lacrosse Coach at York Suburban High School, effective January 17, 2024.
        2. Recommend the Board accept the resignation of Colin Smith, Assistant #1 Boys Soccer Coach at York Suburban Middle School, effective February 8, 2024.
        3. Recommend the Board accept the resignation of Heidi West, part-time Library Paraprofessional at East York Elementary, effective March 8, 2024. 
        4. Recommend the Board accept the resignation of Lydia Stancavage, Marching Band Assistant #4, effective February 8, 2024.
      4. Substitutes
        1. STS
          1. Chris Rodkey (Guest Teacher)
      5. Volunteers
        1. Joseph Bushey
        2. Jameson Feelemyer
        3. Hannah Miller
        4. Katie Rhoads
        5. Andrew Yeager
      6. Bus Drivers 
        1. Charles Wisner
        2. Andrew Rabenstine
  10. Property & Finance Committee Report – Mr. Desai
    1. Mr. Desai provided a summary of the Property & Finance Committee meeting held on February 20, 2024.
    2. The Board accepted the June 30, 2023,  Audited Financial Statements that were presented at the February 20, 2024 Property & Finance Committee Meeting.
      Motion, Sullivan, Second, Freireich; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0.

    3. The Board approved the contract with Maneval Consulting to perform a capital campaign feasibility study and grant research project in the total amount not to exceed $12,500.
      Motion, Desai, Second, Sullivan; Approval. Roll Call Vote, 9 members present, Motion passes 6-3. (Nay votes: Sanders, SanMartin, Turner)
  11. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. No report was provided.
    2. LIU Joint Operating Authority Report 
      1. No report was provided.
  12. York Adams Academy Report – Mrs. Freireich
    1. Mrs. Freireich reported that all YS seats are full. 
  13. Legislative Update – Mr. Robinson
    1. Mr. Robinson provided information on the following.
      1. Representative Michael Schlossberg proposed a pilot program that would allow public school districts to screen students in 6-12 grade for mental health annually.
      2. Cyber Reform
      3. Advocacy Day – April 8, 2024
  14. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
  15. York County School of Technology Report – Mrs. Schroeder
    1. The mini-board report was presented from the YCST’s JOC Committee meeting held on February 22, 2024.
  16. Recognition of Visitors
  17. Upcoming Events
  18. Board Meeting & Committee Meeting Schedules
  19. Public Comments
    1. Five public comments were made pertaining to the construction and renovation projects.
      1. Sarah Reinecker (Spring Garden Township)
      2. Karl Schlenz (543 Lancaster Ave.)
      3. Cathy Shaffer (Spring Garden Township)
      4. Aaron Hill (Springettsbury Township)
      5. Danny Barker (Springettsbury Township)
  20.  Board Comments / Recognitions
    1. Mrs. Turner clarified that there are no plans to sell Indian Rock Elementary School. 
  21. Adjournment
    1. The meeting was adjourned at 9:33 pm.
  1.  
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