Monday, June 24, 2019

Minutes 2018-12-03

YORK SUBURBAN SCHOOL BOARD
REORGANIZATION MEETING FOLLOWED BY PLANNING COMMITTEE MEETING
DECEMBER 3, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:40 PM.

M I N U T E S
(approved on December 17, 2018)

  1. Call to Order – John Posenau, Board President 
    Pledge of Allegiance to the Flag  

    Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

  2. A reminder to please silence your cell phone during the meeting.

    Mr. Posenau reported above. 

  3. The reorganization of the Board takes place for the election of a President and Vice-President and the setting of dates and times of meetings for the coming school year.

    Section 402 of the School Code states, “…that there shall be elected from the hold-over members a temporary President to chair the reorganization meeting, and the Secretary of the Board shall act as Secretary of such meeting.”

    Mr. Posenau reported above. 

    Items of business are as follows:

    1. Election of Temporary President  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Scalet, Second, Freireich; Richard Robinson as Temporary President. Roll Call Vote, all present, yes. Motion carried 9-0.

      Temporary President takes President’s Seat.

      Mr. Robinson took the President’s Seat.

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts

      Members not present – Lauren Guyer (Student Representative)

    3. Report of Nominations Committee – Mr. Robinson
      1. A Nominations Committee meeting was held prior to this meeting.

        Mr. Robinson reported the slate of officers as John Posenau for President and Lois Ann Schroeder for Vice-President.

      2. Election of President  [Motion; Discussion; Public Comment; Roll Call Vote]

        Motion, Sears, Second, Schroeder; Approval of John Posenau as President. Roll Call Vote, all present, yes. Motion carried 9-0.

    4. Newly Elected President takes President’s Seat.

      Mr. Posenau took the President’s seat.

      Election of Vice-President  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Sears, Second, Scalet; Lois Ann Schroeder as Vice-President. Roll Call Vote, all present, yes. Motion carried 9-0.

    5. 2019 Meeting Schedule of Planning Committee and Regular Monthly Meetings.  The Administration recommends the approval of the meeting schedule for 2019. All times are at 7:00 PM and the place where the meetings will be held is the Provard Education Center unless advertised otherwise.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Mr. Posenau reported above. 

      Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    6. Committee and Miscellaneous Board Representative Assignments

      Policy 005 – Local Board Procedures – Organization

      1. Academic Standards and Curriculum Committee
      2. Communications Committee
      3. Facilities Committee
      4. Finance Committee
      5. Personnel Committee
      6. Policy Review Committee
      7. York Adams Tax Bureau and York County Tax Collection Committee – Ms. Mason is District Representative. The Alternate is Mr. Posenau.
      8. York County School of Technology Joint Operating Committee – Three-year term commenced on January 1, 2016 and will expire on December 31, 2018. Mrs. Schroeder is District Representative. Mr. Scalet is the Alternate.
      9. York County School of Technology Authority – Mr. Scalet is District Representative.
      10. York Adams Academy Board Representative – Mrs. Freireich is District Representative.
      11. Lincoln Intermediate Unit Board Representative shared with Dallastown Area School District. – Three-year term commenced on July 1, 2017 and will expire on June 30, 2020. Dallastown Area School District Board Member Sue Heistand is Representative.
      12. Lincoln Intermediate Unit Joint Operating Authority – Five-year term commenced on January 1, 2016 and will expire on December 31, 2020. Mrs. Freireich is District Representative.
      13. Legislative Policy – Mr. Robinson is District Representative.

        Board Members – Please email the President by 5:00 PM on Wednesday, December 5, to indicate your top three requests, ranked in priority order.

        Mr. Posenau reported above. 

  4. Adjournment  
    The meeting was adjourned at  7:09 PM.



    YORK SUBURBAN SCHOOL BOARD
    PLANNING COMMITTEE MEETING
    DECEMBER 3, 2018 – 7:09 PM
    PROVARD EDUCATION CENTER

    M I N U T E S
    (pending approval on December 17, 2018)

    Official action did occur during this meeting for items marked by (*).

    Picture of the Week
    1. General Business
      1. Call to Order – Board President

        The meeting was called to order at  7:09 PM.

      2. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

        An opportunity was provided for public comment.  There was none at this time.

    2. Board President’s Report 
      The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.

      Mr. Posenau reported above. 

    3. Superintendent’s Report – Dr. Williams
      1. District Affiliated Report – YS Education Foundation. Sarah Reinecker, President, will provide a brief report on the work of this organization.

        Mrs. Reinecker provided highlights of things YSEF does to provide private funds to do more for YS students through classroom grants and the Impact Foundation. Several examples of classroom grants were shared. Corporate relationships continue to grow through the PA Educational Income Tax Credit Program (EITC). A wide-range of volunteers and staff allow for these opportunities for students. High School students, Olivio Pindzola and Augustine Huh, provided information about their leadership and the work of the student-run Impact Foundation initiative. The students thanked all the volunteers for allowing them to learn and grow. Mrs. Reinecker is the outgoing President and introduced Mac Brillhart, the new President for 2019, that was in attendance at the meeting.

        Several comments were shared from Board members thanking YSEF for all their hard work, providing this unique opportunity to allow students to learn and grow with the Impact Foundation and the great leadership of YSEF and Impact Foundation.

        Dr. Williams concluded the report stating the Impact Foundation initiative, students helping students, is fairly unique and thanked the Foundation for all their work.

      2. Reports from Administrators

        Dr. Gulley, Indian Rock Elementary Principal, reported about the new student group, The Right Hand Road Runner Club, that performs eight different jobs throughout the school day that were selected by students to make the school a better place such as reminding students in the hallway about the WE ROCK rules. The club is open to 4th and 5th grade students and no class time is missed with this new initiative.

        Dr. Ellis, High School Principal, reported on his regular meetings with students that present various initiatives and ideas to the Administration. The students are caring and passionate. Tomorrow, students will be taking the Keystones.

    4. Business Office Report – Ms. Mason
      Items being recommended for approval on December 17, 2018.

      1. The Administration submits the proposed 2019-20 York County School of Technology Budget for consideration and approval.

        Ms. Mason reported above. 

        Mrs. Schroeder informed Board members if any questions or concerns arise about the proposed budget, the YCST Administration is willing to come and discuss the budget with the Board. The Administration has been working with YCST to allow our first meeting of 2019, January 7, to be held at YCST and will include a tour and dinner prior to the meeting at 7:00 PM.

      2. The Administration recommends Board approval of the Professional Services Agreement with Transfinder for consulting purposes to provide analysis on the District’s current bus routes to identify the potential transportation impacts of possible bell time scenarios aimed at shifting the High School start time to a later time in the day. They will also be providing a route efficiency report.

        Ms. Mason reported above. 

        A discussion continued about the company, timeframe and scenarios that are being reviewed. A question was raised if the software is pulling actual traffic volumes at specific times of the day and the Administration will get additional information from the company and share it with Board members.

    5. Student Board Representative Report – Lauren Guyer

      Miss Guyer was absent.

    6. Committee Reports – Board President
      1. Committee Meeting Schedule

        Mr. Posenau reported above. 

      2. Academic Standards & Curriculum Committee Report – Mrs. Schroeder
        The minutes of September 26 are provided.

        Mrs. Schroeder reported above. 

      3. Personnel Committee Report – Mr. Robinson
        1. (*) Recommend the employment of Theresa M. Jackson as High School Assistant Principal at the salary of $90,000 effective on or before January 15, 2019.  [Motion; Discussion; Roll Call Vote]

          Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0. A round of applause was heard to welcome Mrs. Jackson.

        2. (*) Recommend the approval of the following volunteers, effective December 4, 2018:
          Donna Kearns
          Ronald Lewis
          [Motion; Discussion; Roll Call Vote]

          Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

          Dr. Ellis reported the high school is very pleased to have Mrs. Jackson join the Administrative Team in the building.

          Mrs. Jackson commented that she is thankful for this opportunity to grow professionally and looks forward to working with District staff in this position.

          Mr. Robinson thanked the board members for their considerations of running for officer positions and also thanked his colleagues serving on the Nominations Committee.

      4. Additional Committee Reports  
    7. Lincoln Intermediate Unit Report
      1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of November 27, is provided. 
      2. LIU Joint Operating Authority Report – Mrs. Freireich

        No report. 

    8. York Adams Academy Report – Mrs. Freireich

      Mrs. Freireich reported graduation is scheduled December 11 at the York Learning Center and two YS students will be graduating, with one of the students being one of the featured speakers.

    9. York Adams Tax Bureau Report – Ms. Mason

      No report. 

    10. York County School of Technology Report – Mrs. Schroeder
      The YCST Joint Operating Committee Mini-Board Report of November 20 is provided.

      Mrs. Schroeder reported above. YCST and YS worked together during the annual Open House at YCST, having their faculty and staff park at YS and were bused to the school to allow parking for guests attending the Open House. The District is very grateful for that opportunity to work with YCST.

    11. Recognition of Visitors  
      Mr. Posenau thanked all the visitors for attending this evening’s meeting.
    12. Board Meeting and Committee Schedule

      Mr. Posenau reported above.

      Dr. Williams reported the Administration prepared a tentative committee meeting schedule with standardized meeting dates on Wednesdays for consistency. Board members were asked to review and let Mr. Posenau know if there are any difficulties with the proposed schedule. A caution was noted about planning for meetings to be one hour in length as that may not always be possible.

    13. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.

      Mr. Posenau reported the Board Retreat Strategic Planning Session is scheduled for February 11, 2019 and if needed due to snow, February 25, 2019, at 7:00 PM. This will provide an opportunity to plan a strategic vision after this past very challenging year.

    14. Adjournment   

      The meeting was adjourned at 7:49 PM.

    /s/ Corinne D. Mason, PRSBA, M.Ed.

    Board Secretary

    Board Meeting Video