Sunday, May 19, 2019 - Next School Day is Cycle Day 3 on May 20

Minutes 2019-04-15

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
APRIL 15, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(pending approval on May 20, 2019)

Picture of the Week
  1. General Business Call to Order – Mr. Posenau, Board President
    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Kenneth Watts

      Members not preset – Michael Thoman, Lauren Guyer (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of March 18, 2019 and the Planning Committee Meeting of April 1, 2019.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of March 31, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers

      Motion, Sears, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

  3. Board President’s Report – Mr. Posenau
    1. The Board met following the Planning Committee Meeting of April 1, 2019 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.

      Mr. Posenau reported above. 

    2. The Board met in a Retreat Strategic Planning Session on April 8, 2019 as permitted by Section 707 of the Sunshine Act for the purpose of a work session. No official action was taken.

      Mr. Posenau reported above. 

  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report

      Dr. Williams reviewed above.

    2. Student Enrollment Report

      The above report is part of the Superintendent’s Report. 

    3. The Administration recommends Board approval of the Special Education Plan for submission to PA Department of Education, which was presented to the Board at the April Planning Committee meeting. The plan has been posted for public comment from March 15 to April 15 as required by PDE.  [Motion; Discussion; Roll Call Vote]

      Motion, Watts, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    4. Dr. Krauser will present information about a pilot program at the middle school to modify the curriculum to help meet the social and emotional needs of students.

      Dr. Krauser and Mr. Shirey reviewed the above information.  

      A discussion continued about being unsure if other local school districts have a similar program.  The immediate success of this program will be hard to define as it is anticipated students will learn and process information by building a foundation and adding upon that foundation similar to building blocks. This will continue through their time in the middle school, going into high school and beyond as students learn how to help themselves when they are in a state of mind when they don’t value themselves or don’t feel they have a future. Students will learn about coping mechanisms in a situation or moment. It is anticipated that students will provide feedback to allow refinement along the way for the program. The collaborative efforts of Dr. Rodenburgh and Miss King will provide the information that students will find helpful. Character education during the formative years is important to weave throughout the program. Educating the entire staff at the building through professional development is anticipated as the program moves forward to keep everyone informed of ways to provide assistance to students. 

      The Administration will ask for approval of this pilot program at the May 6 meeting. Board members are asked to contact the Administration with additional questions.

    5. Report from Administrators

      Dr. Ketterman, Julie Stover and Patty Murray presented a review on the Wonders Program and answered questions from Board members.

  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of the renewal contract for Whitsons Culinary Group as the Food Service Management Company for the 2019-20 fiscal year.  [Motion; Discussion; Roll Call Vote]

      Motion, Sears, Second, Scalet; Approval.

      This is a reaffirmation of the five-year contract and each year this action is required.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    2. The Administration recommends Board approval of an annual contract with Tomlinson Bomberger for various fertilizer and lawn treatments District wide for a total of $6,928  for the 2019-20 fiscal year. This will be paid from the General Fund.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the Program Agreement with Genesee Valley Outdoor Learning Center, Inc. in the amount of $2,625 to conduct/host a Challenge program for the York Suburban Link Crew group on Saturday, August 10, from 9:00 am to 4:00 pm.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the Contract for Services with IU13 to provide two building safety assessments at a rate of $2,400 per assessment plus mileage. This will be paid from the General Fund.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of the Independent Contractor Agreement with Billings Bilingual LLC for English/Spanish document translation services.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Robinson; Approval of Items B, C, D and E.

      A discussion continued about Item E as this agreement will provide services at a cost that is approximately reduced to 25% of the LIU rate.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    6. The Administration recommends Board approval of the contract with Retro Environmental, Inc. for asbestos abatement at the East York Elementary School Guidance Office for a total cost of $3,200. This is for removal and disposal of approximately 225 square feet of asbestos floor tile and associated mastic beneath the carpet to be removed. This will be paid from the Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Sears; Approval.

      A discussion continued about any additional asbestos abatement discoveries. With new discoveries, a management plan is utilized.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    7. The Administration recommends Board approval of a transfer of $500,000 to the Capital Reserve Fund.  [Motion; Discussion; Roll Call Vote]

      Motion, Schroeder, Second, Scalet; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    8. The Administration recommends Board approval of the bid for the Tennis Court Re-construction for the High School to be awarded to Kinsley Construction for a total amount of $171,000. This amount includes alternates for the Play Back Board for $11,000, a french drain for $6,000 and Bench Replacement for $5,000. This will be paid from the Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Robinson; Approval.

      A discussion continued about notification to the community about the tennis courts being under renovation during the summer. The french drain will provide a place for water runoff to eliminate ponding on the surface.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    9. The Administration recommends Board approval of the bid for the Terrazo Restoration and Resilient Floor Finishes for East York and the High School be awarded to ECI Construction for a total of $157,700. This will be paid from the Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    10. The Administration recommends the Board reject the bid for the Stair Tread Replacement project at this time. We will rebid this project sometime later in the year.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Sears; Approval.

      A discussion continued about only receiving one bid and that is not enough competition at this time.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    11. The Administration recommends Board approval of the bid for the High School Gym floor refinishing, painting and basketball backboards be awarded to  Miller Flooring for a total of $138,957.80. This amount includes alternates for painting all walls of the gym for $17,500, painting the roof deck, skylight framing and trim and exposed MPE ducts, conduit and piping in the gym for $36,940, installing wall padding and providing a new mat insert with the Trojan graphic for $18,750 and replacing six basketball backboards for $16,500. This will be paid from the Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    12. The Administration recommends Board approval of the additional bus/van drivers for the 2018-19 school year.
      Regular Drivers
      Steven Johnson
      Warren Mohler

      Substitutes
      Rebecca Bates
      Dylon Stoner
      [Motion; Discussion; Roll Call Vote]

      Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

      Mr. Watts exited the meeting at 8:27 PM.

    13. Informational
      1. The MEP bid is scheduled to be opened on May 8 at 2:00 PM and is anticipated to be awarded at the May 20 meeting.
      2. Budget Update 2019-20

        Ms. Mason reported there are currently no line item changes on the budget planning document and a final budget document will be available at the May 6 meeting.

      3. Food Service Department Report
        1. Dining Review Report for March
        2. Sales Report

          Ms. Mason reviewed above. 

  6. Student Board Representative Report – Lauren Guyer

    Miss Guyer was not in attendance this evening.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mr. Posenau reported above. 

    2. Academic Standards and Curriculum Committee Report – Mrs. Schroeder
      The following proposals are recommended for Board approval.

      1. Graduation Requirements Proposal (beginning with the Class of 2023)

        Motion, Schroeder, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

      2. Safety Education Proposal
        [Motion; Discussion; Roll Call Vote]

        Motion, Schroeder, Second, Freireich; Approval.

        A discussion continued about having both safety education and behind the wheel instruction for safe driver insurance reduction.

        Roll Call Vote, all present, yes. Motion carried 7-0.

      3. Mrs. Schroeder requested feedback from fellow Board members about adding additional committee meetings for the year. Other Board members agreed. Committee Chairs will discuss with Board President about additional meeting requests.
    3. Communications Committee Report – Mr. Scalet
      1. The Activities and Communication Reports are provided.

        Mr. Scalet reported above.

      2. The minutes of October 18 are provided.

        Mr. Scalet reported above and an overview of the recent committee meeting of April 10 was provided.

    4. Facilities Committee Report – Mrs. Freireich
      The minutes of February 6 are provided.

      Mrs. Freireich reported above and an overview of the recent committee meeting of April 3 was provided.

    5. Finance Committee Report – Mr. Sears
      The minutes of March 13 are provided.

      Mr. Sears reported above and an overview of the recent committee meeting of April 10 was provided.

    6. Personnel Committee Report – Mr. Robinson

      Consent Agenda: [You have before you the Personnel Report which includes resignation, employment and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Scalet; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

      1. Resignation
        1. Recommend the approval of the resignation of Anthony Giuffrida, Assistant Boys Lacrosse Coach, effective April 2, 2019.
        2. Recommend the approval of the resignation of Amy Rowcliffe, full-time Administrative Assistant at the High School, effective April 24, 2019.
        1. Employment
          1. Recommend the appointment of Karen Potts as Summer Enrichment Coordinator effective January 19, 2019 to August 19, 2019 at the stipend of $3,000.
          2. Recommend approval of the transfer of Karla Coffman from substitute nurse to full-time Health Room Assistant, effective 2019-20.
        2. Recommend the approval of the following volunteers, effective April 16, 2019.
          Rachelle Beinhower
          Maria Hamilton
          Lauren Myers
          Deborah Richard
          Kendall Potter
          Matthew Potter
          Jennifer Shelton
          Rebecca Thiec
          Jennifer Wile
          Jennifer Xapakdy
    7. Additional Committee Reports 
  8. Legislative Update – Mr. Robinson

    Mr. Robinson, Mr. Sears and Dr. Williams plan to attend the PSBA Advocacy Day in Harrisburg on April 29 and all Board members are invited to attend. Mr. Sears and Mr. Robinson will be conferring with Rep. Carol Hill-Evans as a follow-up to her public meeting on mental health and mental illness. A meeting has been confirmed on April 26 with Rep. Keith Gillespie.

  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of April 2, is provided.

      Mrs. Freireich reported above.

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      No report

  10. York Adams Academy Report – Mrs. Freireich

    Ten YS students are currently enrolled at YAA. Dr. Snell, Superintendent of Record, has invited YAA teachers to attend the staff development program at Central York School District in August. This collaborative effort may be extended by additional school districts.

  11. York Adams Tax Bureau Report – Ms. Mason

    A meeting is scheduled for April 29.

  12. York County School of Technology Report – Mrs. Schroeder

    Dr. Thomas, Director, and Mr. Rogers, Assistant Director, attended a national seminar in Washington, Association for Career and Technical Education, and met with representatives from the Swiss Embassy. Apprenticeships are huge in Switzerland with 60% of their student body going through an apprenticeship program and stepping into a career field after graduation. YCST is looking to increase the participation of students in apprenticeships.

    A YCST student was nominated for a national award, the United States President Scholars Award. The award is based on academic rigor, creativity, ingenuity, competency in a technical area which is early childhood education and the student’s employability. The student sent a note of thanks to the YCST leadership team and the Joint Operating Committee for providing this opportunity for students.

  13. Recognition of Visitors 
  14. Board Meeting Schedule

    Mr. Posenau reported above. 

  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment.

    Benton Jackson, 1221 Ruxton Road – shared information about his son and a discipline incident experience

    Anne Gray, 1471 Sleepy Hollow Road – shared information about the restorative justice committee in York City School District and the York County System of Care

  16. Adjournment 

    The meeting was adjourned at 9:00 PM.

 

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