Sunday, May 19, 2019 - Next School Day is Cycle Day 3 on May 20

Agenda 2019-05-20

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MAY 20, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mrs. Schroeder, Board Vice-President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of May 6, 2019 and the Planning Committee Meeting of April 15, 2019.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of April 30, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mrs. Schroeder, Board Vice-President
    1. Lauren Guyer is attending her last meeting as the Student Board Representative. She will be recognized for her service at this time.
    2. The Board met following the Planning Committee Meeting of May 6, 2019 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing a personnel matter. No official action was taken.
    3. Recommendation for Corinne Mason to be appointed Board Secretary for a two-year term beginning June 1, 2019 as part of her responsibilities as the Director of Finance and Operations.  [Motion; Discussion; Roll Call Vote]
    4. Recommendation for Joel Sears to be appointed Treasurer for one year beginning July 1, 2019 at no compensation.  [Motion; Discussion; Roll Call Vote]
    5. Appointment of up to two Voting Delegates for the PA School Board Association Delegate Assembly scheduled on Friday, October 18.  [Motion; Discussion; Roll Call Vote]
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. Student Enrollment Report
    3. The Administration recommends Board approval of the following two foreign exchange students at the high school for 2019-20.
      1. Adam Guzicki – Adam is from Poland. He is being hosted by Amicus and he will spend the entire school year with Paul and Yvette Weber. They reside at 700 Greendale Road, York, PA. Their children Abigail and Mitchell are YS alumni. Mitchell will be completing an internship locally next year and he will be present for part of the school year.
      2. Ella Petersen – Ella is from Belgium. She will be hosted by the Rotary Club of York. Her host family will be Joe and Amber Siedel. Their address is 1679 Sleepy Hollow Road, York, PA. Their daughter, Gelisse Seidel, will be a sophomore for the 2019-20 school year. The Siedel’s have been the first Rotary hosted family for many years.
        [Motion; Discussion; Roll Call Vote]
    4. Reports from Administrators
  5. Business Office Report – Ms. Mason
    Consent Agenda: [You have before you the Business Office Report which includes Items A. through O. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

    1. The Administration recommends Board adoption of the resolution authorizing the distribution of $664,362 state gaming funds to 5,400 eligible homestead properties and 0 farmstead properties under Section 342 of Act 1. This certified amount is $2,190.49 less than the amount certified for the 2018-19 year. The real estate tax reduction amount applicable to each approved homestead for 2019-20 is $123.04. 
    2. The Administration recommends Board approval for the Director of Finance and Operations to authorize all of the necessary transfers required for the 2018-19 fiscal year that are needed after June 30, 2019. 
    3. The Administration recommends Board approval of the following Depositories for 2019-20:
      1. ACNB
      2. Pennsylvania School District Liquid Asset Fund (PSDLAF)
    4. The Administration recommends Board approval of the revised Use of Facilities Fee Schedule
    5. The Administration recommends Board approval of The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2019-20 fiscal year. 
    6. The Administration recommends Board approval of the IU Joint Purchasing Bids – General Supplies, Paper Supplies and Custodial Supplies.
      1. LIU General Supplies Bid – 2019-20 – $28,645.29

        Kurtz Bros. – $5,437.55
        National Art & School Supplies, Inc. – $3,989.71
        Office Basics, Inc. – $475.00
        Pyramid School Products, Inc. – $9,545.32
        Quill Corporation – $2,019.70
        The Art Store – $7,178.01
        Total – $28,645.29

      2. LIU Paper Bid – 2019-20 – $34,583.61
        B.W. Wilson Paper Company, Inc. – $955.15
        Kurtz Bros. – $3,309.61
        Lindenmeyr Munroe – $760.65
        Office Basics – $29,558.20
        Total – $34,583.61

      3. Custodial Bid – 2019-20 – $3,093.93
        AGF Company – $204.48
        Americhem – $233.40
        Hassinger & Company, Inc. – $207.70
        Hillyard, Inc. – $1,836.88
        Pyramid School Products, Inc. – $476.77
        Quaker City Paper Co. – $134.70
        Total – $3,093.93

      4. Grand Total – $66,322.83

    7. The Administration recommends the Board award the bid for the High School Grease Trap replacement to Frey Lutz in the amount of $92,900. 
    8. The Administration recommends the Board award the bid for MEP Upgrades for the rooftop unit at the Middle School to Frey Lutz in the amount of $34,900. 
    9. The Administration recommends the Board approve adding the Student Activity Account, Family, Career, and Community Leaders of America (FFCLA). This is a national non-profit student organization that helps youth develop leadership and workplace skills to prepare for both college and careers through peer-to-peer education, community engagement and the application of skills learned in the Family and Consumer Sciences (FACS) classroom. 
    10. The Administration recommends the Board approve authorized purchasers to make purchases up to $2,500 for any one student activity fund activity and to sign any corresponding contract for purchase, subject to the following:
      – All such purchases shall have been previously budgeted in the year of purchase in a budget submitted and approved by the Director of Finance and Operations.
      – All such purchases are approved by the Director of Finance and Operations, in writing, after notice of the amount of purchase and any corresponding contract requirements.
      – All such purchases are submitted for approval to the Business Office at least one (1) week prior to purchase date.
      – All such purchases do not exceed the budgeted amount.
    11. The Administration recommends Board approval of the contract with Valencia Ballroom for the prom to be held May 16, 2020. The total amount of the contract is $20,428 for room rental, food and beverage. 
    12. The Administration recommends the Board approve the bid for 8 Lenovo ThinkCentre M820z computers from GDC in the amount of $7,231.76. These will be purchased from the Food Service Fund. 
    13. The Administration recommends Board approval of the contracts with Retro Environmental, Inc. for asbestos abatement at the High School Faculty Room and Classroom 130 for a total cost of $7,650. This is for the removal and disposal of approximately 1,210 sq. ft. of asbestos floor tile and associated mastic beneath the carpet.
    14. The Administration recommends Board approval of the additional bus/van drivers for the 2018-19 school year.
      Regular Drivers
      Brittany Shutt

      Substitutes
      Fernanda Brito-Munoz
      Catherine Evans

    15. The Administration recommends Board approval of the bid from Lyons Recreation for Miracle Recreation Equipment in the amount of $22,312.83 for the Valley View Elementary School. This is from the COSTARS contract 014-183 and will be fully reimbursed by the Valley View PTO.
    16. Informational
      1. York Suburban All Sports Booster Club donated $11,150 for a contribution reimbursement for the scoreboard in the High School gym and for hurdles.
      2. Food Service Department Report
        1. Dining Review Report for April
        2. Sales Report 
  6. Student Board Representative Report – Lauren Guyer
    Welcome to Next Year’s Student Board Representative – Sophia Guyer
  7. Committee Reports – Mrs. Schroeder
    1. Committee Meeting Schedule
    2. Communications Committee Report – Mr. Scalet
      1. The Activities and  Communication Reports are provided. 
      2. The April 10 minutes are provided.
    3. Facilities Committee Report – Mrs. Freireich
      The April 3 minutes are provided.
    4. Finance Committee Report – Mr. Sears
      1. The April 10 minutes are provided.
      2. The Finance Committee recommends approval of the Resolution Supporting Statewide Cyber Charter School Funding Reform as discussed at the May 15 committee meeting. [Motion; Discussion; Roll Call Vote]
    5. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, substitute, volunteers and appointment of medical personnel. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      1. Resignation  
        1. Recommend Board approval of the resignation of Christine Lease, Administrative Assistant for Payroll and Benefits, effective June 3, 2019.
        2. Recommend Board approval of the resignation of Rosalind Carmon, Paraprofessional, effective June 4, 2019.
      2. Employment  
        Recommend the employment of Jaron Davis, Alex Gleba, Grace Gulley, Gavin Landis, and Terrell Savary as seasonal summer maintenance employees at the hourly rate of $8.50, effective on or about June 4, 2019.
      3. Substitute  
        Recommend the employment of Rosemarie Drusedum as a substitute nurse at the daily rate of $110, effective upon receipt of employment paperwork.

        1. Recommend the approval of the following volunteers, effective May 21, 2019.
          Kimberly Artz
          Holly Carney
          Aaron Cope
          Kylee Gale
          Elisiha Gilbert
      4. Appointment of Medical Personnel for 2019-20
        Recommend the appointment of Family First Health for school dentist services at an examining fee of $15 per student.
    6. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of May 7, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Ms. Mason
  12. York County School of Technology Report – Mrs. Schroeder
  13. Recognition of Visitors
  14. Board Meeting Schedule
  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  16. Adjournment