Wednesday, June 26, 2019

Minutes 2019-05-20

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MAY 20, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on June 17, 2019)

Picture of the Week
  1. General Business
    Call to Order – Mrs. Schroeder, Board Vice-President

    1. Pledge of Allegiance to the Flag  

      Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  

      Members present – Ellen Freireich, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts, Lauren Guyer (Student Representative)

      Member not present – John Posenau

    3. A reminder to please silence your cell phone during the meeting.

      Mrs. Schroeder reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. 

      Sharon Stutts, 296 Cherry Road, Liverpool, PA  17045 – provided background and update for enrichment programs available for students to travel to Wallops Island, Virginia for oceanography program and Washington, DC

      Mrs. Schroeder suggested a conversation with Administration is requested.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of May 6, 2019 and the Planning Committee Meeting of April 15, 2019.  [Approval as submitted/corrected]

      The Minutes are approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
    Approval of Financial Reports as of April 30, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mrs. Schroeder, Board Vice-President
    1. Recognition was provided to Lauren Guyer, Student Board Representative, attending her last meeting.

      A plaque was presented to Lauren for her outstanding service and great reports throughout the year. A round of applause was heard throughout the room!

    2. The Board met following the Planning Committee Meeting of May 6, 2019 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing a personnel matter. No official action was taken.

      Mrs. Schroeder reported above. 

    3. Recommendation for Corinne Mason to be appointed Board Secretary for a two-year term beginning June 1, 2019 as part of her responsibilities as the Director of Finance and Operations.  [Motion; Discussion; Roll Call Vote]

      Motion, Sanders, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    4. Recommendation for Joel Sears to be appointed Treasurer for one year beginning July 1, 2019 at no compensation.  [Motion; Discussion; Roll Call Vote]

      Motion, Thoman, Second, Sanders; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    5. Appointment of up to two Voting Delegates for the PA School Board Association Delegate Assembly scheduled on Friday, October 18.  [Motion; Discussion; Roll Call Vote]

      Motion, Robinson, Second, Thoman; Mrs. Freireich and Mr. Watts as voting delegates. Roll Call Vote, all present, yes. Motion carried 8-0.

      Mrs. Schroeder thanked Mrs. Freireich and Mr. Watts for their willingness to represent the District.

    6. Karen Divine, PA School Board Association Member Services Manager, was in attendance and provided information on the District’s membership, the services of PSBA and their upcoming programs. She thanked the Board members for all their hard work.
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report

      Dr. Williams reviewed above.

    2. Student Enrollment Report

      The above report was part of the Superintendent’s Report. 

    3. The Administration recommends Board approval of the following two foreign exchange students at the high school for 2019-20.
      1. Adam Guzicki – Adam is from Poland. He is being hosted by Amicus and he will spend the entire school year with Paul and Yvette Weber. They reside at 700 Greendale Road, York, PA. Their children Abigail and Mitchell are YS alumni. Mitchell will be completing an internship locally next year and he will be present for part of the school year.
      2. Ella Petersen – Ella is from Belgium. She will be hosted by the Rotary Club of York. Her host family will be Joe and Amber Siedel. Their address is 1679 Sleepy Hollow Road, York, PA. Their daughter, Gelisse Seidel, will be a sophomore for the 2019-20 school year. The Siedel’s have been the first Rotary hosted family for many years.
        [Motion; Discussion; Roll Call Vote]

        Motion, Watts, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

        A discussion was held about kindergarten registration numbers and it was decided Mrs. Mason would email information to Board members.

    4. Reports from Administrators

      Dr. Fuhrman, East York Principal, shared about the several transitions taking place such as the 5th grade social held at the Middle School on Friday evening when students from East York Elementary and Indian Rock Elementary joined together and had a lot of fun. Step-up Day at East York Elementary took place today when 2nd grade students from Yorkshire Elementary came to tour the building and visited 3rd grade classrooms, observed mini lessons and partnered up with current 3rd grade students to talk about the upcoming transition. A multi-year report on the growth in math computation skills was shared and excitement was evident for continued growth in this area for next year.

      Mrs. Jackson, High School Assistant Principal, shared four students competed in the Family, Career and Community Leaders of America (FCCLA) State Leadership Conference and two students qualified for Nationals. English IV CP students shared with the community their service-based senior projects, where they connected literature to real world situations. Keystone testing for biology, algebra and literature is wrapping up. The Bio Bootcamp was available for students to prepare for the biology exam. Next week, finals and graduation are scheduled. The graduates will be doing their tours of the elementary buildings and that is always a favorite time for the seniors as well as the younger students and elementary teachers.

  5. Business Office Report – Ms. Mason
    Consent Agenda: [You have before you the Business Office Report which includes Items A. through O. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I would ask that a motion be made to approve the below-mentioned items; Roll Call Vote]

    Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    1. The Administration recommends Board adoption of the resolution authorizing the distribution of $664,362 state gaming funds to 5,400 eligible homestead properties and 0 farmstead properties under Section 342 of Act 1. This certified amount is $2,190.49 less than the amount certified for the 2018-19 year. The real estate tax reduction amount applicable to each approved homestead for 2019-20 is $123.04. 
    2. The Administration recommends Board approval for the Director of Finance and Operations to authorize all of the necessary transfers required for the 2018-19 fiscal year that are needed after June 30, 2019. 
    3. The Administration recommends Board approval of the following Depositories for 2019-20:
      1. ACNB
      2. Pennsylvania School District Liquid Asset Fund (PSDLAF)
    4. The Administration recommends Board approval of the revised Use of Facilities Fee Schedule
    5. The Administration recommends Board approval of The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2019-20 fiscal year. 
    6. The Administration recommends Board approval of the IU Joint Purchasing Bids – General Supplies, Paper Supplies and Custodial Supplies.
      1. LIU General Supplies Bid – 2019-20 – $28,645.29

        Kurtz Bros. – $5,437.55
        National Art & School Supplies, Inc. – $3,989.71
        Office Basics, Inc. – $475.00
        Pyramid School Products, Inc. – $9,545.32
        Quill Corporation – $2,019.70
        The Art Store – $7,178.01
        Total – $28,645.29

      2. LIU Paper Bid – 2019-20 – $34,583.61
        B.W. Wilson Paper Company, Inc. – $955.15
        Kurtz Bros. – $3,309.61
        Lindenmeyr Munroe – $760.65
        Office Basics – $29,558.20
        Total – $34,583.61

      3. Custodial Bid – 2019-20 – $3,093.93
        AGF Company – $204.48
        Americhem – $233.40
        Hassinger & Company, Inc. – $207.70
        Hillyard, Inc. – $1,836.88
        Pyramid School Products, Inc. – $476.77
        Quaker City Paper Co. – $134.70
        Total – $3,093.93

      4. Grand Total – $66,322.83

    7. The Administration recommends the Board award the bid for the High School Grease Trap replacement to Frey Lutz in the amount of $92,900. 
    8. The Administration recommends the Board award the bid for MEP Upgrades for the rooftop unit at the Middle School to Frey Lutz in the amount of $34,900. 
    9. The Administration recommends the Board approve adding the Student Activity Account, Family, Career, and Community Leaders of America (FFCLA). This is a national non-profit student organization that helps youth develop leadership and workplace skills to prepare for both college and careers through peer-to-peer education, community engagement and the application of skills learned in the Family and Consumer Sciences (FACS) classroom. 
    10. The Administration recommends the Board approve authorized purchasers to make purchases up to $2,500 for any one student activity fund activity and to sign any corresponding contract for purchase, subject to the following:
      – All such purchases shall have been previously budgeted in the year of purchase in a budget submitted and approved by the Director of Finance and Operations.
      – All such purchases are approved by the Director of Finance and Operations, in writing, after notice of the amount of purchase and any corresponding contract requirements.
      – All such purchases are submitted for approval to the Business Office at least one (1) week prior to purchase date.
      – All such purchases do not exceed the budgeted amount.
    11. The Administration recommends Board approval of the contract with Valencia Ballroom for the prom to be held May 16, 2020. The total amount of the contract is $20,428 for room rental, food and beverage. 
    12. The Administration recommends the Board approve the bid for 8 Lenovo ThinkCentre M820z computers from GDC in the amount of $7,231.76. These will be purchased from the Food Service Fund. 
    13. The Administration recommends Board approval of the contracts with Retro Environmental, Inc. for asbestos abatement at the High School Faculty Room and Classroom 130 for a total cost of $7,650. This is for the removal and disposal of approximately 1,210 sq. ft. of asbestos floor tile and associated mastic beneath the carpet.
    14. The Administration recommends Board approval of the additional bus/van drivers for the 2018-19 school year.
      Regular Drivers
      Brittany Shutt

      Substitutes
      Fernanda Brito-Munoz
      Catherine Evans

    15. The Administration recommends Board approval of the bid from Lyons Recreation for Miracle Recreation Equipment in the amount of $22,312.83 for the Valley View Elementary School. This is from the COSTARS contract 014-183 and will be fully reimbursed by the Valley View PTO.
    16. Informational
      1. York Suburban All Sports Booster Club donated $11,150 for a contribution reimbursement for the scoreboard in the High School gym and for hurdles.

        Ms. Mason reported above.

        Mrs. Schroeder shared thanks to the organizations above that provided money for reimbursement of equipment.

      2. Food Service Department Report
        1. Dining Review Report for April
        2. Sales Report 

          Ms. Mason reported above.

  6. Student Board Representative Report – Lauren Guyer
    Welcome to Next Year’s Student Board Representative – Sophia Guyer

    Miss Guyer provided an athletic report, reported on the recent activities by elementary students – Orange and Black Day, Race for Education, field trip to Perrydell and recent activities by secondary students – Keystone and Advanced Placement testing, preparation for final exams and commencement. Miss Guyer thanked the Board members for the opportunity for the experience this year as Student Board Representative. Miss Guyer introduced next year’s Student Board Representative, Sophia Guyer, in attendance this evening.

    Next year’s Student Board Representative, Sophia Guyer, was present and introduced her mother and shared that she is looking forward to this position in the coming school year.

    Mrs. Schroeder shared that the Board is looking forward to working with Sophia next school year.

  7. Committee Reports – Mrs. Schroeder
    1. Committee Meeting Schedule

      Mrs. Schroeder reported above. 

    2. Communications Committee Report – Mr. Scalet
      1. The Activities and  Communication Reports are provided. 

        Mr. Scalet reported above. 

      2. The April 10 minutes are provided.

        Mr. Scalet reported above and provided an overview of the recent committee meeting of May 15.

    3. Facilities Committee Report – Mrs. Freireich
      The April 3 minutes are provided.

      Mrs. Freireich reported above and provided an overview of the many summer projects.

    4. Finance Committee Report – Mr. Sears
      1. The April 10 minutes are provided.

        Mr. Sears reported above and an overview of the recent committee meeting on May 15 was provided.

      2. The Finance Committee recommends approval of the Resolution Supporting Statewide Cyber Charter School Funding Reform as discussed at the May 15 committee meeting. [Motion; Discussion; Roll Call Vote]

        Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    5. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, substitute, volunteers and appointment of medical personnel. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson; Second, Watts; Approval.

      A discussion continued about the number of seasonal summer maintenance employees each year being ten to twelve employees. Was it a requirement for the District to provide dental services to the non-public schools within the District boundary. Mrs. Mason will research and provide this information to Board members.

      Roll Call Vote, all present, yes. Motion carried 8-0.

      Mr. Robinson reported that Mr. Sears and himself are continuing the work on the Act 93 Administrative Comprehensive and Retention Plan.

      1. Resignation  
        1. Recommend Board approval of the resignation of Christine Lease, Administrative Assistant for Payroll and Benefits, effective June 3, 2019.
        2. Recommend Board approval of the resignation of Rosalind Carmon, Paraprofessional, effective June 4, 2019.
      2. Employment 
        1. Recommend the employment of Jaron Davis, Alex Gleba, Grace Gulley, Aidan Hughley and Gavin Landis as seasonal summer maintenance employees at the hourly rate of $8.50, effective on or about June 4, 2019.
        2. Recommend the employment of Angela Flores, full time Spanish/ESL Teacher, 190 days per year, at Masters, Step 5 rate of $70,700, effective for the 2019-20 school year.
      3. Substitute  
        Recommend the employment of Rosemarie Drusedum as a substitute nurse at the daily rate of $110, effective upon receipt of employment paperwork.

        1. Recommend the approval of the following volunteers, effective May 21, 2019.
          Kimberly Artz
          Holly Carney
          Aaron Cope
          Kylee Gale
          Elisiha Gilbert
      4. Appointment of Medical Personnel for 2019-20
        Recommend the appointment of Family First Health for school dentist services at an examining fee of $15 per student.
    6. Additional Committee Reports 
  8. Legislative Update – Mr. Robinson

    Mr. Robinson provided a summary of the four charter school house bills and Bill 1401 calling for astronomical staffing increases.

  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of May 7, is provided.

      Mrs. Freireich reported above.

    2. LIU Joint Operating Authority Report – Mrs. Freireich

      No report

  10. York Adams Academy Report – Mrs. Freireich

    Mrs. Freireich reported Graduation is scheduled June 4 at 7:00 PM at the York Learning Center. There is one YS student that will be graduating. There are approximately 50 graduates that will be graduating on June 4.

  11. York Adams Tax Bureau Report – Ms. Mason

    No report

  12. York County School of Technology Report – Mrs. Schroeder

    No report

  13. Recognition of Visitors  

    Mrs. Schroeder thanked everyone for attending the meeting this evening.

  14. Board Meeting Schedule

    Mrs. Schroeder reported above. 

  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.

  16. Adjournment  

    The meeting was adjourned at 7:58 PM.

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

wke

Link to Board Meeting Video