York Suburban Board Of School Directors
Regular Monthly Meeting
February 28, 2022 – 7 p.m.
York Suburban High School – Cafeteria

M I N U T E S
(Approved on March 14, 2022)

  1. General Business – Mr. Posenau, Board President
    1. Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Board Members’ Roll Call
      1. Present: Ellen Freireich, Quentin Gee, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman
      2. Absent: None
    3. An opportunity was provided for public comments.
      1. 1 public comment was submitted electronically.
      2. Brock McCleary (1540 Dunster Rd) offered thoughts about the mental health of students.
      3. Cortney Hendrickson (1585 Wyndham Dr) offered thoughts about mail and parental choice.
      4. Kristy Atkinson (1401 Old Farm Ln) offered thoughts about the mental health of students.
      5. Cathy Shaffer (Spring Garden Township) offered thoughts about the county’s Communities That Care organization.
      6. Ashley Turner (433 W. Springettsbury Ave) offered thoughts about the recent mental health presentation and the virtual FFP presentation.
    4. Approval of Minutes
      1. The minutes were approved for the Planning Committee meeting conducted on February 14, 2021.
  2. Treasurer’s Report – Mr. Sears
    1. Mr. Sears provided updated balances for several key funds.
    2. The following financial reports for January 2022 were unanimously approved by the Board as part of a consent agenda. (1–Sears, 2–Thoman)
      1. Treasurer’s Reports
      2. General Fund Revenue Report
      3. General Fund Expenditure Report
      4. Summary Reports
        1. Capital Project, Capital Reserve, Food Service
      5. Check Summary Reports
        1. General Fund, Food Service, Capital Project, Capital Reserve
      6. General Input Budget Transfers
      7. Student Activities Fund Revenue Report
      8. Student Activities Fund Expenditure Report
  3. Board President’s Report – Mr. Posenau
    1. Mr. Posenau reported the following items.
      1. The Board met in Executive Session on February 28, 2022, at 5:30 p.m. as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel. No official action was taken.
  4. Superintendent’s Report – Dr. Williams
    1. Dr. Williams presented the superintendent’s report.
    2. Mrs. Campbell and Ms. King gave a presentation about preliminary data from the 2021 Pennsylvania Youth Survey.
    3. Dr. Krauser gave a presentation on the Future-Focused Planning process.
    4. The Board unanimously approved the 2022-23 school calendar. (1–Schroeder, 2–Freireich)
    5. The Board unanimously approved the overnight field trip request from the Technology Student Association. (1–Schroeder, 2–Freireich)
  5. Business Office Report – Mrs. Ciaciulli
    1. The Board unanimously approved the purchase of a security appliance and subscription from SHI in the amount of $29,924.79. A portion of this purchase qualifies for E-Rate reimbursement of $9,695.63 for a net cost of $20,229.16. (1–Sears, 2–Schroeder)
    2. The following items were unanimously approved by the Board as part of a consent agenda. (1–Freireich, 2–Schroeder)
      1. The Administration submits the proposed 2022-23 Lincoln Intermediate Unit general operating budget for consideration and approval.
      2. The Administration recommends the Board accept the June 30, 2021, local audit as presented by Smith Elliot and Kerns on January 24, 2022.
      3. The Administration recommends Board approval of the 2021-22 IDEA-B Pass-Through Funds Agreement with the Lincoln Intermediate IU 12. These funds must be used to supplement the provision of special education and related services for eligible school-age children. The total 2021-22 allocation is $ 578,677.52. This is an increase of $93,087.52 over the current year.
      4. The Administration recommends Board approval of the 2021-22 IDEA-B American Rescue Plan Supplemental Pass-Through Funds Agreement with the Lincoln Intermediate IU 12. These funds must be used to supplement the provision of special education and related services for eligible school-age children. The total allocation is $124,118.46. The fiscal year of the award is July 1, 2021, to September 30, 2022.
      5. The Administration recommends Board approval of the educational services agreements with Specialized Education of Pennsylvania, Inc. dba High Road School of York.  
        1. Student A: The term of this agreement is from January 12, 2022, to May 27, 2022. The rate per day is $165 for 92 days for a total of $15,180.00.
        2. Student B: The term of this agreement is from January 31, 2022, to May 27, 2022. The rate per day is $165 for 80 days for a total of $13,200.00.
        3. Student C: The term of this agreement is from February 1, 2022, to May 27, 2022. The rate per day is $165 for 79 days for a total of $13,035.00.
      6. The Administration recommends Board approval of the special educational services contract with Northeastern School District for the 2021-22 school year. York Suburban School District will provide  Northeastern School District with one (1) autistic support seat for 75 days at a total cost of $15,777.00. 
      7. The Administration recommends Board approval of the proposed York Adams Academy 2022-23 General Operation Budget. The budget will increase in expenditures by $27,113 compared to 2021-22, and it includes a 3% increase in salaries. Our 2022-23 membership fee per seat will increase by $200.00 for a total of $4,650. The District’s projected cost is $55,800 to $69,750 for 12 to 15 seats.
      8. The Administration recommends Board approval of the Memorandum of Understanding with Mansfield University.
      9. The Board authorizes the Assistant to the Superintendent for Operations to approve change orders (singular or in amounts cumulative) below the threshold amount of $10,000, that are required in the replacement of the Central Plant chiller project that commenced on January 25, 2022, and within the scope of the original project. (This prospective authorization is necessary because the project is expected to initiate and conclude in the weeks between Board meetings, and the Administration wishes to avoid delays in completion that may result from waiting for additional Board authorizations and approvals. Also, change orders up to $10,000 do not exceed the expected budget for this project.)
    3. Informational
      1. The food service sales report was presented.
      2. Mrs. Fry gave a presentation about Gov. Wolf’s proposed budget.
  6. Student Board Representative Report – Neave Casey
    1. Ms. Casey was absent; no report was given.
  7. Committee Reports
    1. Personnel Committee Report – Mr. Robinson
      1. The Board unanimously approved the following items as part of a consent agenda. (1–Robinson, 2–Schroeder)
        1. Resignations
          1. Recommend the Board accept the resignation of Sarah Coppersmith, Teacher at Valley View Elementary, effective February 16, 2022.
          2. Recommend the Board accept the resignation of Jared Howat, Head Boys Tennis Coach, effective February 21, 2022.
        2. Leaves of Absence
          1. Recommend the approval of the FMLA request for Tracey Wright, Lead Custodian at the High School, effective March 22, 2022, through May 17, 2022.
        3. Extracurricular
          1. Recommend the Board approve the spring coach re-appointments.
        4. Volunteers
          1. Recommend the approval of the following volunteers.
            1. Antonio Valdes
        5. Substitutes
          1. Recommend the approval of the following STS substitutes teachers.
            1. Braelyn Delle
            2. Beverly Emenheiser
            3. Doug Atkinson
            4. Gabrielle Young
            5. Monica Calvin
    2. Policy Committee Report – Mr. Thoman
      1. The following policy revisions are being presented for a second read. They will be presented for an additional read on March 14, 2022, with the intent that there will be a vote to adopt the revisions during the meeting on March 28, 2022.
        1. Policy 006 – Meetings
        2. Policy 201 – Admission of Beginners
        3. Policy 610 – Purchases Subject to Bid/Quotation
        4. Policy 611 – Purchases Budgeted
        5. Policy 626 – Federal Fiscal Compliance
        6. Policy 903 – Public Participation in Board Meetings
    3. Additional Committee Reports
      1. No additional reports were provided.
  8. Legislative Update
    1. Mr. Robinson provided updates about the following items.
      1. Legislature budget hearings
      2. Visit by Julie Wheeler and Clair Doll to the York Suburban Middle School
  9. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. LIU Joint Operating Authority Report
      1. No report was provided.
  10. York Adams Academy Report – Mrs. Freireich
    1. Mrs. Freireich reported that all of York Suburban’s seats are currently filled.
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
  12. York County School of Technology Report – Mrs. Schroeder
    1. Mrs. Schroeder reported that the new fieldhouse hosted the York County basketball playoffs, and the event was a success.
  13.  Athletics Recognition
    1. Mrs. Schroeder recognized the girls’ swim team and the wrestling team for postseason success. Additionally, wrestlers Noah Rice and Zack Emory both reached the 100-win milestone.
  14. Mr. Posenau thanked everyone for attending the meeting.
  15. A list of upcoming events was provided.
  16. The board meeting and committee meeting schedules were provided.
  17. An opportunity was provided for public comment.
    1. Brock McCleary (1540 Dunster Rd) offered thoughts about the mental health of students.
    2. An unidentified speaker shared that the YSMS girls’ basketball team was undefeated this season.
    3. Mrs. Freireich reminded the audience that the YSHS musical, Sweeney Todd, is playing on March 4-5, 2022.
    4. Ryan Emerson (2835 Lehigh Road) encouraged the Board to continue conversations surrounding Future-Focused Planning.
  18. The meeting was adjourned at 8:20 p.m.