Minutes 2024-06-24

York Suburban Board Of School Directors
Combined Planning Committee Meeting and Regular Monthly Meeting
June 24, 2024 – 7 p.m.
York Suburban High School Cafeteria

M I N U T E S

(Approved July 22, 2024)

General Business – Mrs. Schroeder, Board President
1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
2. Board Members Roll Call
  1. Present: Pinal Desai, Ellen Freireich, Nicole Hesson, Richard Robinson, James Sanders, Rolanda SanMartin, Lois Ann Schroeder, Steve Sullivan, and Ashley Turner.
  2. Absent: None.
3. An opportunity was provided for public comments.
  1. Mike Darrah (Spring Garden Township) provided multiple comments.
  2. The following individuals provided comments regarding the construction and renovation projects:
    1. Mark Treider (Springettsbury Township)
    2. Bernadette Whittaker (Springettsbury Township)
    3. Abby Torres (Spring Garden Township)
    4. Paris Hoffman (Springettsbury Township)
    5. Dan Hoffman (Springettsbury Township)
    6. Melinda Waterbury (Spring Garden Township)
    7. Cathy Shaffer (Spring Garden Township)
    8. Mary Beliveau (Springettsbury Township)
    9. Cindy Diehl (Spring Garden Township)
  3. The following individuals provided comments regarding Policy 903 – Public Comment in Board Meetings:
    1. Beth Wolp (Spring Garden Township)
    2. Danny Barker (Springettsbury Township)
    3. Jeff Kirsch (Springettsbury Township)
4. Approval of Minutes
  1. The minutes were approved for the regular monthly meeting conducted on May 28, 2024.
Treasurer’s Report – Mr. Desai
1. The Board unanimously approved the following financial reports for May 2024 as part of a consent agenda.
  Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  1. Summary Reports
    1. Capital Project, Capital Reserve
  2. Check Summary Reports
    1. General Fund, Food Service, Capital Project
  3. Student Activities Fund Expenditure Report
  4. Student Activity Check Summary
Board President’s Report – Mrs. Schroeder
1. Mrs. Schroeder reported the following:
  1. The Board met in a conferencing session at 6:00 p.m. on June 10, 2024, for the purpose of Board professional development on roles and responsibilities. The Pennsylvania School Boards Association (PSBA) conducted the session.
  2. The Board met in Executive Session at 6:15 p.m. on June 24, 2024, for the purpose of discussing school safety as permitted by Section 707 of the Sunshine Act. No official action was taken.
2. Mrs. Schroeder welcomed Nicole Escano Henriquez, the new Student Board Representative for the 2024-25 school year.
Student Board Representative Report – Nicole Escano Henriquez
1. Ms. Escano Henriquez reported on the following:
  1. The HS Diversity and Activism Club organized summer activities that will enable students to get involved in the community.
  2. YS Summer School and BYU online summer courses
  3. Athletics
  4. Mrs. Jenkins was named Coach of the Year by the Pennsylvania High School Swimming Coaches Association.
  5. 110 students were recognized for their accomplishments at the York Suburban Middle during their end-of-the-year ceremonies.
  6. Last day of school fun for our elementary students.
Superintendent’s Report – Dr. Krauser
1. Dr. Krauser presented the Superintendent’s Report.
  1. Focus Topics
    1. Mrs. Jenkins and Mrs. Hanson delivered a presentation on the data from PAYS (Pennsylvania Youth Survey).
    2. Dr. Lorfink provided an update on the Portrait of a Graduate initiative.
    3. Mr. Beddia from Crabtree, Rohrbaugh, & Associates joined the meeting virtually to provide a project update.
  2. The Board unanimously approved the Class of 2024.
    Motion, SanMartin, Second, Robinson; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  3. The Board unanimously approved Policy 808 – Food Services.
    Motion, Robinson, Second, Hesson; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  4. The Board approved Policy 903 – Public Comment in Board Meetings.
    Motion, Robinson, Second, Hesson; Approval. Roll Call Vote, 9 members present. Motion carried 6-3. (Nay votes: Sanders, Sullivan, Desai)
  5. The Board unanimously approved the Health and Safety Plan.
    Motion, Sullivan, Second, Robinson; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  6. The Board unanimously approved the Residency Adjudication for SID#3572521645.
    Motion, Turner, Second, Freireich; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  7. The Board unanimously approved the following three (3) foreign exchange students at the High School during 2024-25 school year.
    Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
    1. Mamoru Ikebe (Rotary Club of York) – The Rotary Club of York has sponsored Mamoru, a student from Japan, for attendance at YSHS during the upcoming school year.
    2. Lena Fischer (EF High School Exchange) – EF HS Exchange has sponsored Lena, a student from Germany, for attendance at YSHS during the first semester of the upcoming school year.
    3. Sophia De Amorim Sousa (Forte International Exchange Association) – Forte International Exchange Association has sponsored Sophia, a student from Brazil, for attendance at YSHS during the first semester of the upcoming school year.
  8. The Board unanimously approved the following overnight Field Trip requests:
    Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
    1. Overnight field trip request from the York Suburban High School Music Department to attend the Pittsburgh Performance Tour from April 5 – 7, 2025.
    2. Overnight field trip request from the Model UN Club to attend the Princeton Model United Nations Conference in Princeton, NJ from November 21 – 24, 2024.

Business Office Report – Mrs. Kendig

The Board unanimously approved items 1-13 and 15-22 as part of a consent agenda. The Administration’s recommendation for the Board to approve the Services Agreement with New Story Schools for providing certain educational and related services to identified pupils for the 2024-25 school year, with rates detailed on page 5 of the agreement, was tabled due to the need for additional information. [Item – xiv (14)] This item will be included on the agenda for approval in the July meeting.
Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0.

The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-10-0147.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective April 22, 2024, with a face amount of $2,246.87.
The Administration recommends Board approval for the contract for the reservation of 11 Secondary slots and 3 Elementary slots with River Rock Academy for the 2024-25 school year at a total cost of $405,150.00. This is an increase of 3 slots based on student needs and an increase cost of 5% per student.
The Administration recommends the Board approve the Contract for Independent Services with ABA Support Services, LLC to provide Board Certified Behavior Analyst services for 37.50 hours per week at $135 per hour for the 2024-25 school year.
The Administration recommends the Board approve the Contract for Independent Services with ABA Support Services, LLC to provide Registered Behavior Technician services for the 2024-25 school year at $60 per hour to be funded by the Pennsylvania Commission on Crime Delinquency (PCCD) Behavioral Health Grant.
The Administration recommends the Board renew the Drug and Alcohol Student Assistant Program (SAP) service agreement with TrueNorth Wellness Services for the 2024-25 school year.
The Administration recommends the Board approve the letter of agreement with TrueNorth Wellness Services to provide a secondary Student Assistant Program Liaison for the 2024-25 school year at a total cost of $63,908 to be funded by the Pennsylvania Commission on Crime Delinquency (PCCD) Behavioral Health Grant.
The Administration recommends the Board approve the Restorative Practices 2024-2025 Contract with the Lincoln Intermediate Unit 12 to provide professional development to K-12 staff at a total cost of $13,000.00
The Administration recommends the Board approve the Purchase and Subscription Services Agreement with Raptor Technologies for ID scanner technology for all District school buildings for three (3) years. Year one (1) $13,117.oo to be funded by the Pennsylvania Commission on Crime Delinquency (PCCD) Physical Security Grant and years two (2) and three (3) at $3,960 to be funded by the General Fund.
The Administration recommends the Board approve the five (5) year Affiliation Agreement with Millersville University of Pennsylvania beginning September 2024 in accordance with Board Policy 307 for pre-service educators.
The Administration recommends the Board approve the buyout of the service agreement for Katie Langley, Speech Language Pathologist for a total cost of $15,234.00.
The Administration recommends the Board approve the Three (3) Year Service Agreement with Blocksi Inc. to provide content filtering and classroom device management tools at a total cost of $39,700.
The Administration recommends that the Board approve the 3704 Foodservice Amendment to the Professional Services Agreement with Crabtree, Rohrbaugh & Associates, which includes supplemental food service consulting services as detailed in the attached proposal from Food Facilities Concepts dated March 22, 2024.
Lump Sum: $28,600

10% Markup: $2,860

Total Fee: $31,460
The Administration recommends that the Board approve the revised 2024-25 Food Service budget with total revenues of $2,284,884 an increase of $45,443 and total expenditures of $2,325,052 an increase of $51,656. The net overall changes are a reduction in the food service fund balance of $6,213.
The Administration recommends that the Board approve the Services Agreement with New Story Schools to provide certain educational services and related services for certain identified pupils for the 2024-25 school year. The rates are presented on page 5 of the agreement.
The Administration recommends that the Board approve the Memorandum of Understanding with the “I Love You Guys” Foundation to use the Standard Response Protocol for two years, starting from the 2024-2025 school year.
The Administration recommends that the Board approve the Language Instruction Educational Program Service Agreement with Lincoln Intermediate Unit 12 to provide Language Instruction Educational Programming (LIEP) for a half-time teacher assigned to Indian Rock Elementary and additional programming as needed for off-campus students at a rate of $98.00 per hour for the 2024-2025 school year.
The Administration recommends that the Board approve the Child Care agreement between YWCA – York, and York Suburban School District. YWCA will provide qualified before and after-school child care for children in kindergarten through grade 5 and a preschool program for children ages 3 through 5 years in various facilities throughout the district beginning in the 2024-2025 school year. This is a three (3) year agreement with optional years 4 and 5.
The Administration recommends that the Board approve the Retainer Agreement with Sheepdog Protective Services, LLC to provide investigative services for residency cases at $100 per hour and 65 cents per mile as needed for the 2024-2025 school year.
The Administration recommends that the Board approve the purchase of a replacement pool controller from If It’s Water, INC. at a total cost of $6,960.00 which includes a COSTARS 10% discount.
The Administration recommends the Board renew the agreement with FMX for the 2024-25 school year at a 5% increase from last year for a total cost of $11,109.00.
The Administration recommends the Board renew the contract with Guardian CSC to provide water treatment services to the boiler and cooling tower for the 2024-25 school year at a total cost of $7,404.00, which is a decrease of $6,228 from 2023-24.

The Administration recommends that the Board approve The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2024-25 fiscal year. The premium rate reflects a 10.2% increase over the 2023-24 school year.

Coverage	23-24 Premium	24-25 Premium
Property	$79,394	$88,697
Property TRIA	Declined	Optional
Equipment Breakdown	$13,377	$13,401
General Liability Crime	$23,712	$24,145
Business Auto	$11,535	$13,309
Excess Liability	$12,022	$12,745
Educators Professional Liability	$19,359	$23,109
Total:	$159,399	$175,406

Academic Standards & Curriculum Committee Report – Dr. Sullivan
1. Dr. Lorfink provided a presentation on the following:
  1. Benchmarking and Diagnostic Updates
  2. Concurrent Enrollment
  3. PA Assessment Updates
Communications Committee Report – Mrs. Freireich
1. No report was provided.

Personnel Committee Report – Mr. Robinson

The Board unanimously approved the following items as part of a consent agenda.
Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0.

Employment
1. Recommend the Board approve Karen Somerville, Special Education Teacher at East York Elementary School, for the 2024-2025 school year with an annual salary of $87,595. This represents Masters +15, step 10 of the YSEA negotiated agreement. This offer is contingent upon successful completion of new hire paperwork. (hired 5/29/2024)
2. Recommend the Board approved Daniel Bevil, Technology Education Teacher at YS High School, for the 2024-2025 school year with an annual salary of $64,670. This represents Bachelors, step 1 of the YSEA negotiated agreement. This offer is contingent upon successful completion of new hire paperwork. (hired 5/30/2024)
3. Recommend the Board approve Nicholas Kenien, School Psychologist at York Suburban School District, for the 2024-2025 school year with an annual salary of $101,670. This represents Masters +60/Doc, step 14 of the YSEA negotiated agreement. This offer is contingent upon successful completion of new hire paperwork. (hired 6/13/2024)
4. Recommend the Board approve the following ESY Staff:
  1. Yadeliz Peguero Rodriguez- PCA
5. Recommend the Board approve the following appointed High School Summer School Teachers:
  1. Heidi Cebula
  2. Cristina Herb
  3. Theresa Callahan
6. Recommend the Board approve the following Tenure recommendations:
  1. Rebecca McCabe
  2. April Miller
  3. Kara Valore
Staff Transfers:
1. Recommend the Board approve the following staff transfers for 2024-2025:
  1. Betsy Bedell – To Principal of East York Elementary School and Indian Rock Elementary School effective October 28, 2024.
  2. Katelyn Hall – To Elementary Assistant Principal of East York Elementary School and Indian Rock Elementary School from Gifted Teacher (YSMS) effective July 1, 2024.
  3. Korbin Shearer – To Secondary Career, College, and Workforce Coordinator from Technical Education Teacher (YSHS)
  4. Karen Potts – To Executive Assistant to Superintendent from Coordinator of Communications and Administrative Services
  5. Kara Valore – To Classroom Teacher from Special Education Teacher (East York)
  6. Kellie Jean – To Mathematics Specialist from Special Education Teacher (Yorkshire)
Resignations
1. Recommend the Board accept the resignation of Scott Luckenbaugh, Assistant HS Football Coach, effective Thursday, May 2, 2024.
2. Recommend the Board accept the resignation of Darian Doleman, Assistant MS Basketball Coach, effective Wednesday, May 22, 2024.
3. Recommend the Board accept the resignation of Steven Schmidt, Assistant HS Boys Soccer Coach, effective Tuesday, May 28, 2024.
4. Recommend the Board accept the resignation of Michael Passariello, Assistant (#2) HS Boys Soccer Coach, effective Wednesday, May 29, 2024.
5. Recommend the Board accept the resignation of Nicole Connolly, Library Paraprofessional at Yorkshire Elementary School, effective Friday, May 30, 2024.
6. Recommend the Board accept the resignation of Amber Berkhamer, Teacher at YS High School, effective at the end of the 2023-2024 school year.
7. Recommend the Board accept the resignation of Teresa Bollis, Teacher at YS High School, effective at the end of the 2023-2024 school year.
8. Recommend the board accept the resignation of Jacob Wingard, Assistant HS Cross Country Coach, effective at the end of the 2023-2024 school year.
9. Recommend the Board accept the rescinded offer of employment for Andrew Moore, anticipated Teacher at York Suburban High School, for the 2024-2025 school year.
Adjustments
1. Recommend the Board approve salary adjustments for the 2024-2025 school year.
2. Recommend the Board approve compensation for budgeted positions in the 2024-2025 school year.

Extracurricular

Recommend the Board approve the following reappointments for the 2024-2025 Fall Season:

Position	Employee	Annual Salary (paid out in two installments)
HS Head Cheerleading- Fall	Leslee Yoder	$4,411.00
HS Head Cross Country- Boys	Andrew Shorb	$5,514.00
HS Head Cross Country- Girls	John Enders	$5,514.00
HS Head Field Hockey	Denise Kreider	$6,053.00
HS Head Football	Joshua Fry	$6,634.00
HS Head Soccer- Boys	Scott Payne	$5,514.00
HS Head Soccer- Girls	Thomas Shugars	$6,990.00
HS Head Tennis- Girls	Dale Heird	$4,411.00
HS Head Volleyball- Girls	Sonia Guyer	$6,053.00
HS Head Golf	Dan Vanhouwe	$4,411.00
HS Assist. #1 Cheerleading- Fall	Madison Graff	$2,750.00
HS Assist. #1 Field Hockey	Jessica Bobb	$4,355.00
HS Assist. #1 Football	Matt Glennon	$3,494.26
HS Assist. #1 Soccer- Boys	Marc Berkowitz	$3,437.00
HS Assist. #1 Soccer- Girls	Jose Del Pielago	$3,437.00
HS Assist. #1 Volleyball- Girls	Amanda Shouck	$4,355.00
HS Assist. #1 Cross Country	Jon Oestereich	$1,500.00
HS Assist. #2 Volleyball- Girls	Claire Shorb	$1,500.00
HS Assist. #3 Football (split position)	Robia Thomas	$1,040.50
HS Assist. #3 Football (split position)	Dishon Hopkins	$1,040.50
HS Assist. #2 Soccer- Girls	Jordan Cobb	$2,757.00
MS Head Cheerleading- Fall	Denise Stayman	$2,763.00
MS Head Field Hockey	Michael Jackson	$3,506.00
MS Head Football	Ronald Lewis	$3,437.00
MS Assist. #1 Field Hockey	Natalie Fuhrman	$2,757.00
MS Assist. #1 Football	Karim Thomas	$2,757.00
MS Assist. #2 Football (split position)	Matt Kauffman	$1,040.50
MS Assist. #2 Football (split position)	Lucas Friend	$1,040.50
Total		$102,472.26

Substitutes
1. Larry Mitts
Volunteers
1. Kenneth Loucks

Property & Finance Committee Report – Mr. Desai
1. No report was provided. The next meeting is scheduled for September 16, 2024.
Lincoln Intermediate Unit Report – Mrs. Freireich
1. The highlights were presented from the LIU Board Meeting held on June 4, 2024.
2. LIU Joint Operating Authority Report
  1. No report was provided.
York Adams Academy Report – Mrs. Freireich
1. No report was provided.
Legislative Update – Mr. Robinson
1. Mr. Robinson provided information on the following:
  1. HB2370
  2. HB1097
  3. HB1084
  4. HB1685
  5. HB1990
  6. HB2185
  7. HB755
York Adams Tax Bureau Report – Mrs. Kendig
1. No report was provided.
York County School of Technology Report – Mrs. Schroeder
1. Mrs. Schroeder reported that seventeen (17) York Suburban students graduated from the York County School of Technology.
2. Mrs. Schroeder provided information on the Request For Proposal (RFP) for a feasibility study.
Recognition of Visitors
Upcoming Events
Board Meeting & Committee Meeting Schedules
Public Comments
1. The following individuals provided comments regarding the construction and renovation projects:
  1. Ron Rudacille (Springettsbury Township)
  2. Chris Sanders (Springettsbury Township)
  3. Jeff Kirsch (Springettsbury Township)
2. Beth Wolp (Spring Garden Township) shared comments regarding the PAYS presentation.
3. Danny Barker (Springettsbury Township) shared comments regarding Policy 903.
4. Cathy Shaffer (Spring Garden Township) shared comments regarding the PAYS presentation.
5. Alanna Bortolin (Springettsbury Township) expressed gratitude to the Administration and Board for their dedication and wished them an enjoyable summer.
6. Three (3) public comments were submitted electronically.
Board Comments / Recognitions
1. Mr. Robinson shared a prepared statement regarding the building projects.
Adjournment
1. The meeting was adjourned at 10:59 pm.

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