Minutes 2023-09-26

York Suburban Board Of School Directors
Regular Monthly Meeting
September 26, 2023 – 7 p.m.
Ronald Provard Education Center

M I N U T E S

(Approved on October 9, 2023)

Below is an update from the regular monthly meeting held on September 26, 2023. The meeting was conducted in the Board Room of the Ronald Provard Education Center. For additional information, please reference the school board website or the full video of the meeting.

General Business – Mrs. Schroeder, Board President
1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
2. Board Members Roll Call
  1. Present: Pinal Desai, Ellen Freireich, John Posenau, Lois Ann Schroeder, Joel Sears, Steven Sullivan, and Michael Thoman. Richard Robinson was present via Zoom.
  2. Absent: James Sanders
3. An opportunity was provided for public comments.
  1. Two public comments were submitted electronically.
  2. No in-person comments were made.
4. Approval of Minutes
  1. The minutes were approved for the planning committee meeting conducted on September 11, 2023.
Treasurer’s Report – Mr. Sears
1. The Board unanimously approved the following financial reports for August 2023 as part of a consent agenda. Motion, Sears, Second, Desai; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
  1. Treasurer’s Reports
  2. General Fund Revenue Report
  3. General Fund Expenditure Report
  4. Summary Reports
    1. Capital Project, Capital Reserve, Food Service
  5. Check Summary Reports
    1. General Fund, Food Service, Capital Project, Capital Reserve
  6. Food Service Report – August 2023
  7. Student Activities Fund Revenue Report
  8. Student Activities Fund Expenditure Report
  9. Student Activity Check Summary
  10. COVID Expenditure Report
Board President’s Report – Mrs. Schroeder
1. PSBA Officer Elections
  1. Mrs. Schroeder presented the list of candidates for the PSBA Leadership Positions and the Board voted. Motion, Freireich, Second, Sullivan; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
  2. Mrs. Schroeder presented the list of candidates for the PSBA Insurance Trustees and the Board voted. Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
  3. Mrs. Ciaciulli submitted the vote electronically on September 26, 2023.
Superintendent’s Report – Dr. Krauser
1. Dr. Krauser presented the Superintendent’s Report.
  1. Focus Topics
    1. A presentation was provided on the Middle School WEB Program and the High School Link Crew.
      1. Dr. Snedden, Mr. Houck, along with 8th-grade students Sadie Velasquez and Miguel Teixeira de Moura, presented an overview of the Middle School’s WEB Program. During the presentation, Miguel demonstrated an activity with the assistance of Board Member Pinal Desai.
      2. Dr. Ellis, along with HS Teachers Mr. Flannelly, Mrs. Herb, Mrs. Hallman, as well as junior Kate Sherman, presented an overview of the High School’s Link Crew Program.
  2. Seth Wentz of Crabtree, Rohrbaugh, & Associates provided an update on the planning and design progress of district projects.
2. The following policy revisions were presented for a first read. They will be presented for a second read on October 23, 2023, with the intent that there will be a vote to adopt the revisions during the meeting on November 13, 2023.
  1. Policy 707 – Use of School Facilities/Grounds
    1. Policy 707 Attachment 1
3. The Board unanimously approved the recommendation for the expulsion of SID# 3923214766, following a hearing conducted by the Board-appointed hearing officer, Dr. Rebecca Lorfink. The recommendation is in response to the violation of the York Suburban Code of Conduct and Act 26 of the Commonwealth of PA. Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
Business Office Report – Mrs. Ciaciulli
1. The Board unanimously adopted the resolution authorizing the incurrence of nonelectoral debt by the issuance of General Obligation Bonds, Series of 2023, in a maximum principal amount of $12,000,000 for the purpose of funding capital projects as more fully set forth in the proposed Resolution. Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 8-0; Motion passed 8-0.
2. The Board unanimously approved items 1 -4 as part of a consent agenda. Mr. Sears requested item 5 of the consent agenda be pulled out for further discussion. Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 8 members present, yes. Motion carried 8-0.
  1. The Administration recommends Board approval of the extension of the service agreement with ASUS Computer International to compensate the York Suburban School District for performing warranty-related services. The term of this agreement is October 14, 2023 through October 14, 2024.
  2. The Administration recommends Board approval of the agreement for Academic Tutoring Services with Southwood Psychiatric Hospital for the 2023-24 school year at a rate of $90 per day.
  3. The Administration recommends Board approval of the Letter of Agreement with Pennsylvania Counseling Services, INC. to provide behavioral health services including family and children services, initial screening and referral of clients, outpatient and aftercare services through September 26, 2025.
  4. The Administration recommends Board approval of the agreement with rSchoolToday to provide website services at a yearly fee of $1300.00.
3. Item pulled from consent agenda for further discussion: The Administration recommends Board approval of the agreement with Huddle Tickets, LLC, doing business as GoFan, to provide Digital Tickets and manage reservations, certificates, admissions, and confirmations, which allow patrons to attend, access, or participate in events as well as purchase non-ticketed items provided by the customer through the GoFan Solution, a cloud-based technology platform and managed service for the 2023-24 school year.
  1. A discussion ensued regarding the implementation and communication of the digital ticketing system. Dr. Ellis provided additional information on behalf of Mr. Coursey.
  2. Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 8 members present, 7-1; Motion passed 7-1, Nay vote- Joel Sears.
4. The following items were presented for action.
  1. The Administration recommends the Board authorize the Business office to advertise and solicit Request for Proposals for the following professional services. Motion, Freireich, Second, Sullivan; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
    1. Snow Removal Services
    2. Capital Campaign Consultant
    3. Construction Management Services
    4. School Pictures
  2. The Administration recommends the Board approve the amendment to the ABA Services contract to provide a full-time Board Certified Behavior Specialist for a maximum of 1400 hours, not including hours worked through September 18, 2023. Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
Student Board Representative Report – Sophia Scalet
1. Ms. Scalet provided the following information at the start of the meeting so that she may be dismissed for her soccer game:
  1. The Middle School Trojan Takeover. Over $17,000 was raised for the PSO.
  2. Homecoming Activities
  3. Club Spotlight: The Greenhouse Club
Academic Standards & Curriculum Committee Report – Dr. Sullivan
1. Next Meeting is scheduled for October 16, 2023 at 5:00 p.m. in the Board Room.
Communications Committee Report – Mr. Desai
1. Mr. Desai commented on the communications survey that was shared with the YS Community. The next meeting is scheduled for October 2, 2023 at 5:00 pm in the Board Room.
Personnel Committee Report – Mr. Robinson
1. The Board unanimously approved the following items as part of a consent agenda. Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 8 members present, yes. Motion carried 8-0.
  1. Employment
    1. Recommend the board approve Ana Paul, Grade 5 Elementary Teacher at East York Elementary School, effective for the 2023-2024 school year pending release from her current position at $77,595 per year. This represents Masters +15, step 2, of the YSEA negotiated agreement and is contingent upon successful completion of the onboarding process.
    2. Recommend the board approve Vasiliki Hioutis, Paraprofessional at East York Elementary School, effective for the 2023-2024 school year at $16.00 per hour pending receipt of clearances and onboarding paperwork.
    3. Recommend the board approve Kimberly Witman, Paraprofessional at Valley View Elementary School, effective for the 2023-2024 school year at $14.90 per hour pending receipt of clearances and onboarding paperwork.
  2. Resignations/Retirements
    1. Recommend the board accept the resignation of Chris Weakland, substitute custodian, effective September 1, 2023.
    2. Recommend the board accept the rescinded offer of employment from Tiffani Rudolph, Paraprofessional at Valley View Elementary School, for the 2023-2024 school year.
  3. Extracurricular
    1. Recommend the board approve Jacob Wingard, High School Assistant #1 Cross Country Coach, tier 5, at $1,500 for the 2023-2024 season per the YSEA bargaining agreement pending receipt of clearances and onboarding paperwork.
  4. Substitutes
    1. STS
      1. Kathryn Wingerd
      2. Edward Allison
      3. Kayla Pavlosky
  5. Bus Drivers
    1. Maria Mucha
    2. Kathryn Santiago
  6. Whitsons
    1. Tara Wetzel
  7. Volunteers
    1. Brittany Arkward
    2. Tanya Dozier
    3. Stephen Kolbe
    4. Hannah Kuhn
    5. Erin Lewis
    6. Tyler Martin
    7. Elizabeth Richard
    8. Erin Smith
    9. Timothy Storey
    10. Lishani Sunday
    11. Jeffrey Wirick
Property & Finance Committee b Report – Mr. Sears
1. Mr. Sears provided a brief summary of the Property and Finance Committee Meeting that was held on September 18, 2023.
2. The Board unanimously approved the following items as part of a consent agenda. Motion, Sears, Second, Desai; Approval. Roll Call Vote, 8 members present, yes. Motion carried 8-0.
  1. The Proposal and Service Agreement with Johnson Controls to repair the Middle School Fire system deficiency repairs at a Total Quote Fixed Price of $5,541.28.
  2. The Proposal and Service Agreement with Johnson Controls to repair the High School Fire system deficiency repairs at a Total Quote Fixed Price of $1,600.32.
  3. The Scope of Service Acceptance with J C Ehrlich to provide monthly pest inspections through the end of the 2023-24 school year for a total cost of $7,812.00.
  4. The Agreements with TruGreen to provide Herbicide applications to the fields and the lawns District wide following integrated Pest Management regulations for the 2023-2024 school year at a total cost of $9,500.00.
Lincoln Intermediate Unit Report – Mrs. Freireich
1. LIU Joint Operating Authority Report: Mrs. Freireich reported that there is 150 students attending the York Learning Center, 10 of which are York Suburban students.
York Adams Academy Report – Mrs. Freireich
1. York Suburban currently has all 15 seats filled. Representatives are coming from different careers/industries as part of YAA’s career counseling.
Legislative Update – Mr. Robinson
1. Mr. Robinson provided information on the following:
  1. Advocacy Week – The first week of October.
  2. HB27
  3. An overview of the Basic Education Funding Commission Hearings was provided by Mr. Sears, Dr. Sullivan and Mr. Robinson.
York Adams Tax Bureau Report – Mrs. Ciaciulli
1. No report was provided.
York County School of Technology Report – Mrs. Schroeder
1. Mrs. Schroeder stated that there is a meeting later this week and they will be discussing budget for the new year.
Recognition of Visitors
Upcoming Events
Board Meeting & Committee Meeting Schedules
Public Comments
1. Dr. Ellis confirmed there will be a season pass option available for the winter season.
Board Comments / Recognitions
1. Mr. Desai thanked Mrs. Ciaciulli for a wonderful job handling the district’s financial activities.
Adjournment
1. The meeting was adjourned at 8:43 p.m.

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