Minutes 2018-04-23

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
APRIL 23, 2018 – 7:00 PM
HIGH SCHOOL CAFETERIA

An Executive Session was held at 6:15 PM.
M I N U T E S
(approved on May 21, 2018)

General Business
Call to Order – Mr. Posenau
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts, Elise Atkinson (Student Representative)
  1. A reminder to please silence your cell phone during the meeting.
    Mr. Posenau reported above.
  2. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    An opportunity was provided for public comment.
    
    Dick Grau, 2401 Cambridge Rd – recent Honors Choir Concert was very well done; questioned his observation of busses with old bus company traveling on Cambridge Road
    
    Mr. Staab, Transportation and Child Accounting Department, responded the District only uses transportation with Reliance Bus Company. There may be other school districts transporting students through the area utilizing Durham Transportation.
  3. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of April 9, 2018 and the Regular Monthly Meeting of March 26, 2018. [Approval as submitted/corrected]
    The minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Approval of Financial Reports as of March 31, 2018 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Mr. Posenau
1. The Negotiations Committee of the Board met with YSESPA and administrative representatives on April 4, 2018 and April 16, 2018 for contract discussions. No official action was taken.
  Mr. Posenau reported above.
2. A Committee of the Board met on April 10, 2018 in Executive Session during the Personnel Committee meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
3. The Board met on April 16, 2018 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
4. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel and contracts. No official action was taken.
  Mr. Posenau reported above.
5. New Superintendent Appointment
  Approve the contractual agreement set forth with the Addendum supplied on April 23, 2018.
  
  Motion, Freireich, Second, Schroeder; Approval to appoint Dr. Timothy Williams as Superintendent for the District for a three year term effective July 1, 2018 through June 30, 2021 at a starting salary of $170,000 and to approve the contract of the same date for his employment and appointment. Roll Call Vote, all present, yes. Motion carried 9-0.
  
  A round of applause was heard and Dr. Williams was acknowledged in the audience.
Acting Superintendent’s Report – Dr. Redding
1. Student Enrollment Report / Cyber Charter Report
  Dr. Redding reported above. Currently, 97 students at Yorkshire and 89 students at Valley View have either registered or have been identified for potential enrollment for kindergarten classes for 2018-19.
2. Student Services – Mental Health and Social Services Update
  Dr. Redding reported a meeting to discuss mental health and social services is scheduled with the Administrative Team in early May.
  
  High School student, Sydnee Strickler, provided a report on her research for her senior project about mental health.
  
  Dr. Redding thanked Sydnee for the work she has done with the senior project.
3. Presentation – Impact Foundation- Ali Reinecker and Carter Fry
  Dr. Redding introduced Ali Reinecker.
  
  Ali Reinecker, High School student, provided a report about the backpack program with the Impact Foundation. A video about YS Education Foundation was shown that was produced by Carter Fry, High School student.
4. Reports from Administrators
  Dr. Ellis, High School Principal, highlighted several high school students doing great things – Carter Fry for his production of the YS Education Foundation video; Ali Reinecker for her continued leadership with Impact Foundation; Sydnee Strickler for her senior project focusing on mental health. Seniors have been working hard on their senior projects and presentation of projects will be done in May.
  
  Dr. Stoltz, Yorkshire Elementary Principal, reported on activities taking place at Yorkshire. Lego Bingo and Dance-A-Thon, fundraisers that include family fun and provide funds for opportunities for students took place in April. Kindergarten registration for 2018-19 has been taking place online with screening being held this month for each student and family. This is the first year for this process and it has been a very efficient process. Arts Night was held last week and the gymnasium was full of families. In May, a screen-free week is scheduled that includes opportunities to educate parents in the evening. Students will be experiencing programming from the Byrnes Health Center, Bubbles and Snow Cones is scheduled later in May and kindergarten graduation will take place at the end of May. Dr. Stoltz thanked the Board for Full Day Kindergarten programming.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the facility use agreement with The Bond for Saturday, January 19, 2019, for the SnoCo Winter Dance event for a total cost of $687.50. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
2. The Administration recommends Board approval of the renewal of the contract for Whitsons Culinary Group as the Food Service Management Company for the 2018-19 fiscal year. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
3. The Administration recommends Board approval of the CPOWER Master Service Agreement for the period June 1, 2018 through May 31, 2020 for enrollment in the curtailment program. This program means that the District agrees to decrease load reduction in response to events or tests, that primarily take place during the summer months. Being a part of this program, the District does receive reimbursement, there is no additional expense. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion continued and points were – previously, this occurred twice during the summer months between 2:00 and 3:00 and approximately $10,000 was received by the District.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
4. The Administration recommends Board approval of an annual contract with Tomlinson Bomberger for pest control and one time tick spray District wide for a total of $5,890. This is a new contract with Tomlinson Bomberger for the District. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
5. The Administration recommends Board approval of advertising and soliciting of bids for Sealing of District Parking Lots. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Thoman; Approval.
  
  A discussion took place and the point was – this project would take place during the next two summers.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
6. Informational:
  1. Land purchase by York County School of Technology
    Ms. Mason reported information was placed in each Board members’ portfolio to be reviewed, followed by completion of a ballot to be returned to Ms. Mason.
    
    Mrs. Schroeder, the YCST representative, reported every individual Board member must vote and asked if there were any questions or concerns.
    
    A discussion continued and points were – there is no long-range capital plan to utilize this land at this time, possibly use the land in the future to expand the vocation agricultural program.
    
    Bill Lytle, YCST Joint Operating Committee Chairperson, was in attendance and reported this additional land would add additional green space to the footprint and immediate short-term benefits could be parking and stormwater management. The price per acre of $33,000 is a bargain and YCST is completely satisfied with the price.
  2. Food Service Department Report
    1. Dining Review Report for March
    2. Sales Report
      Ms. Mason reported above.
Student Board Representative Report – Elise Atkinson
Miss Atkinson provided a spring athletic report. Project Harmony Club is creating a unity mural to be placed in the high school cafeteria next year that will be woven with thousands of fabric strips that all District students will place their name. A walk-out took place last week at the high school during lunch periods to stand against gun violence. The High School Trojan Theatre will perform their spring show, “You Can’t Take it With You” this weekend. Clothed in Confidence will have their free prom dresses in the high school lobby on Thursday. The Encore event was held yesterday with local schools performing musical performances. May 1 is the Senior Awards Night in the auditorium. YS is hosting the SAT on May 5. Three YS students are involved with York Distinguished Young Women. A concert schedule was shared. Whitsons had a District-wide free breakfast week. On May 4, 8th grade students will tour the high school with Link Crew members. The 8th grade Formal is also scheduled on May 4. PSSAs are taking place at East York and Indian Rock Elementary Schools.

Mrs. Freireich commented on the Encore performance that took place yesterday.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Communications Committee Report – Mr. Robinson
  The Activity and Communications Reports are provided.
  
  Mr. Robinson reported above. The Communications Committee collaborated with Springettsbury Township and in their next publication, there will be information about the District. A committee meeting is scheduled later this week.
3. Facilities Committee Report – Mrs. Freireich
  The minutes of February 14 are provided.
  
  Mrs. Freireich reported above and noted the meeting on April 11 took place at East York Elementary School and included a tour to look at possible projects that are needed in that building.
4. Finance Committee Report – Mr. Sears
  The minutes of March 22 are provided.
  
  Mr. Sears reported above and provided a summary of the meeting from April 18.
5. Personnel Committee Report – Mr. Robinson
  1. The minutes of March 13 are provided.
    Mr. Robinson reported above.
  2. Consent Agenda: [You have before you the Personnel Report which includes positions and agreements, reassignment recommendations, salary recommendation, retirement, resignation, employment, leave of absence, volunteer spring coach and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
    1. Positions and Agreements
      1. Approve “Administrative Non-Classified Evaluation and Compensation Plan”
      2. Establish an “Administrative Assistant for Operational Services” position effective July 1, 2018
      3. Establish a “Coordinator of Transportation and Child Accounting” position effective July 1, 2018
    2. Reassignment Recommendations
      1. Assign Matthew Marshall to the “Administrative Non-Classified Evaluation and Compensation Plan” effective July 1, 2018 with a salary of $71,000.
      2. Assign Wayne Ingerto to the “Administrative Non-Classified Evaluation and Compensation Plan” effective July 1, 2018 with a salary of $60,629.
      3. Appoint Nicholas Staab as Coordinator of Transportation and Child Accounting and assign him to the “Administrative Non-Classified Evaluation and Compensation Plan” effective July 1, 2018 with a salary of $52,623.
      4. Notification to the Board of the reassignment of Amy Hare, 3rd Grade Teacher at Indian Rock Elementary to the position of 5th Grade Teacher at Indian Rock Elementary effective 2018-19.
      5. Notification to the Board of the reassignment of Beth Peritz, Personal Care Assistant at Valley View Elementary, to the position of Instructional Support Aide at Valley View effective 2018-2019.
      6. Notification to the Board of the reassignment of Krista Kruszon, 5 hour/day Instructional Support Aide at Valley View Elementary to the position of 7 hour/day Instructional Support Aide at Valley View Elementary effective 2018-2019.
    3. Salary Recommendation
      Approve 2018-2019 salary increases for Administrative Assistants, Classroom Aides, Instructional Aides, Healthroom Assistants, Technology Assistants, and Level II employees based on the administrative recommendations received from the 2017 PSBA study of regional wages. Market movement wages will be 1.8% and wage increases will be calculated for each group of employees based on their regional range.
    4. Retirement
      Approve the retirement of Dr. Beth Ann Pratte, effective June 30, 2018. Approval of this retirement includes simultaneous approval to waive Dr. Pratte’s obligation to return to service following this year’s sabbatical leave.
    5. Resignation
      Recommend the approval of the resignation of Carita Williams, Instructional Support Aide at Yorkshire Elementary, effective May 31, 2018.
    6. Employment
      Recommend the employment of Jacob Taylor as a seasonal maintenance employee at the hourly rate of $8.50, effective April 24, 2018.
    7. Leave of Absence
      Recommend the approval of the request of Katie Barrett, Art Teacher at Indian Rock and Valley View, for an FMLA leave starting August 20, 2018 through October 9, 2018. Mrs. Barrett will be returning to employment on October 10, 2018.
    8. Recommend Board approval of the following Volunteer Spring Coach for 2017-2018:
      Ryan Bologa, Baseball
    9. Recommend Board approval of the following Volunteers for 2017-2018:
      Lauren Allie-Garner
      Brittany Gesseman
      Michael Hoover
      Amy Johnston
      Rachel Mendoza
      Angela Raab
      Katey Scott
      Nicole Seiberling
      Kimberly Sweitzer
      Christina Vranich
      Jeremy Williams
6. Additional Committee Reports
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

No report
York Adams Academy Report – Mrs. Freireich
No report
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
No report
Recognition of Visitors
Mr. Posenau welcomed Dr. Williams to YS.
Board Meeting and Committee Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment.

Dick Grau – asked about job descriptions that were on the agenda this evening

Laurel Rolle, 502 Wynwood Road – gave thanks to Dr. Redding for his interim leadership, thanked the Board for their time commitment, appreciative of the Full-Day Kindergarten program and welcomed Dr. Williams to YS; asked about training, development and onboarding for the new superintendent.

Mr. Posenau responded that Dr. Williams will become familiar with the organization, he has seen results from the focus groups and the Board will have clearly defined goals for success.

Mrs. Schroeder thanked all the efforts of the YS Education Foundation for the Celebration of Excellence on Saturday. It is great to see the input of the community and hard work of volunteers to accomplish the many grants available for classroom teachers.

Mr. Posenau announced a reception will be held for Dr. Williams following the meeting.
Adjournment
The meeting was adjourned at 8:08 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.
Board Secretary

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