Agenda 2019-04-15

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
APRIL 15, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

A G E N D A

Picture of the Week
  1. General Business Call to Order – Mr. Posenau, Board President
    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of March 18, 2019 and the Planning Committee Meeting of April 1, 2019.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of March 31, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    1. The Board met following the Planning Committee Meeting of April 1, 2019 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
    2. The Board met in a Retreat Strategic Planning Session on April 8, 2019 as permitted by Section 707 of the Sunshine Act for the purpose of a work session. No official action was taken.
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. Student Enrollment Report
    3. The Administration recommends Board approval of the Special Education Plan for submission to PA Department of Education, which was presented to the Board at the April Planning Committee meeting. The plan has been posted for public comment from March 15 to April 15 as required by PDE.  [Motion; Discussion; Roll Call Vote]
    4. Dr. Krauser will present information about a pilot program at the middle school to modify the curriculum to help meet the social and emotional needs of students.
    5. Report from Administrators
  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of the renewal contract for Whitsons Culinary Group as the Food Service Management Company for the 2019-20 fiscal year.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of an annual contract with Tomlinson Bomberger for various fertilizer and lawn treatments District wide for a total of $6,928  for the 2019-20 fiscal year. This will be paid from the General Fund.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the Program Agreement with Genesee Valley Outdoor Learning Center, Inc. in the amount of $2,625 to conduct/host a Challenge program for the York Suburban Link Crew group on Saturday, August 10, from 9:00 am to 4:00 pm.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the contract with Retro Environmental, Inc. for asbestos abatement at the East York Elementary School Guidance Office for a total cost of $3,200. This is for removal and disposal of approximately 225 square feet of asbestos floor tile and associated mastic beneath the carpet to be removed. This will be paid from the Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of the Contract for Services with IU13 to provide two building safety assessments at a rate of $2,400 per assessment plus mileage. This will be paid from the General Fund.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the Independent Contractor Agreement with Billings Bilingual LLC for English/Spanish document translation services.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of a transfer of $500,000 to the Capital Reserve Fund.  [Motion; Discussion; Roll Call Vote]
    8. The Administration recommends Board approval of the bid for the Tennis Court Re-construction for the High School to be awarded to Kinsley Construction for a total amount of $171,000. This amount includes alternates for the Play Back Board for $11,000, a french drain for $6,000 and Bench Replacement for $5,000. This will be paid from the Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]
    9. The Administration recommends Board approval of the bid for the Terrazo Restoration and Resilient Floor Finishes for East York and the High School be awarded to ECI Construction for a total of $157,700. This will be paid from the Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]
    10. The Administration recommends the Board reject the bid for the Stair Tread Replacement project at this time. We will rebid this project sometime later in the year.  [Motion; Discussion; Roll Call Vote]
    11. The Administration recommends Board approval of the bid for the High School Gym floor refinishing, painting and basketball backboards be awarded to  Miller Flooring for a total of $138,957.80. This amount includes alternates for painting all walls of the gym for $17,500, painting the roof deck, skylight framing and trim and exposed MPE ducts, conduit and piping in the gym for $36,940, installing wall padding and providing a new mat insert with the Trojan graphic for $18,750 and replacing six basketball backboards for $16,500. This will be paid from the Capital Projects Fund.  [Motion; Discussion; Roll Call Vote]
    12. The Administration recommends Board approval of the additional bus/van drivers for the 2018-19 school year.
      Regular Drivers
      Steven Johnson
      Warren Mohler

      Substitutes
      Rebecca Bates
      Dylon Stoner
      [Motion; Discussion; Roll Call Vote]

    13. Informational
      1. Budget Update 2019-20
      2. Food Service Department Report
        1. Dining Review Report for March
        2. Sales Report
  6. Student Board Representative Report – Lauren Guyer
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Academic Standards and Curriculum Committee Report – Mrs. Schroeder
      The following proposals are recommended for Board approval.

      1. Graduation Requirements Proposal (beginning with the Class of 2023)
      2. Safety Education Proposal
        [Motion; Discussion; Roll Call Vote]
    3. Communications Committee Report – Mr. Scalet
      1. The Activities and Communication Reports are provided.
      2. The minutes of October 18 are provided.
    4. Facilities Committee Report – Mrs. Freireich
      The minutes of February 6 are provided.
    5. Finance Committee Report – Mr. Sears
      The minutes of March 13 are provided.
    6. Personnel Committee Report – Mr. Robinson

      Please note the Addendum located at the end of the agenda with an additional item.

      Consent Agenda: [You have before you the Personnel Report which includes resignation, employment and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

        1. Resignation
          1. Recommend the approval of the resignation of Anthony Giuffrida, Assistant Boys Lacrosse Coach, effective April 2, 2019.
          2. Recommend the approval of the resignation of Amy Rowcliffe, full-time Administrative Assistant at the High School, effective April 24, 2019.
        2. Employment
          1. Recommend the appointment of Karen Potts as Summer Enrichment Coordinator effective January 19, 2019 to August 19, 2019 at the stipend of $3,000.
        3. Recommend the approval of the following volunteers, effective April 16, 2019.
          Rachelle Beinhower
          Maria Hamilton
          Lauren Myers
          Deborah Richard
          Kendall Potter
          Matthew Potter
          Jennifer Shelton
          Rebecca Thiec
          Jennifer Wile
          Jennifer Xapakdy
    7. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of April 2, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Ms. Mason
  12. York County School of Technology Report – Mrs. Schroeder
  13. Recognition of Visitors
  14. Board Meeting Schedule
  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  16. Adjournment 

 

ADDENDUM

TO:              Members of the York Suburban School Board

FROM:         Timothy P. Williams, Ed. D., Superintendent

DATE:           April 15, 2019

SUBJECT:    Addendum to the Agenda for the Regular Monthly Meeting of April 15, 2019

 

VII.   Committee Reports – Mr. Posenau

 

          F.  Personnel Committee Report – Dr. Williams

 

                    b.  Employment  

 

                           2.  Recommend approval of the transfer of Karla Coffman from substitute nurse to full-time Health Room Assistant, effective 2019-20.

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