Minutes 2023-10-09

York Suburban Board Of School Directors
Planning Committee Meeting
October 9, 2023 – 7 p.m.
Ronald Provard Education Center

M I N U T E S

(Approved on October 23, 2023)

Below is an update from the planning committee meeting held on October 9, 2023. The meeting was conducted in the Board Room of the Ronald Provard Education Center. For additional information, please reference the full video of the meeting.

  1. General Business – Mrs. Schroeder, Board President
    1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag. 
    2. Board Members Roll Call
      1. Present: Pinal Desai, Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, and Michael Thoman. 
      2. Absent: None.
    3. An opportunity was provided for public comments. 
      1. No in-person comments were made.
    4. Approval of Minutes
      1. The minutes were approved for the regular monthly meeting conducted on September 26, 2023.
  2. Board President’s Report – Mrs. Schroeder
    1. No report was provided. 
  3. Superintendent’s Report – Dr. Krauser
    1. Commentary on District Organizations and Programs
      1. Dr. Krauser invited the Elementary PTO’s and the Middle School PSO to highlight the important work they are doing. Presentations were given by the following:
        1. Yorkshire Elementary PTO: Lisa Angelucci, President
        2. Valley View  Elementary PTO: Elizabeth Lauer, President and Catherine Bowen, Vice President
        3. East York  Elementary PTO: Amanda Kling, President; Ryan Emerson, Treasurer; and Ed Mahon, Secretary
        4. Indian Rock  Elementary PTO: Katie Brantner, Co-President and Amy Heim, Treasurer
        5. Middle School, PSO: Dr. Krauser presented the slideshow created by Michelle Hoadley, President, who was unable to attend the meeting. 
    2. The following policy revisions were presented for a second read, with the intent that there will be a vote to adopt the revisions during the meeting on October 23, 2023.
      1. Policy 113.3 Screening and Evaluations for Students With Disabilities
      2. Policy 236.1 Threat Assessment
  4. Business Office Report – Dr. Krauser
    1. The following items were presented for discussion. They will be recommended for approval during the regular monthly meeting scheduled for October 23, 2023.
      1. The Administration recommends Board approval of the Referral Agreement with WellSpan Philhaven Based Mental Health Services effective January 1, 2024, through January 1, 2026.
      2. The Administration recommends Board approval of the Facility Dog Probationary Placement Agreement with UDS Service Dogs to provide Iris, a facility dog at East York Elementary School beginning November 3, 2023 at a total cost of $5,000 plus expenses for supplies/veterinary care. To be funded by a YSEF grant and East York PTO. 
      3. The Administration recommends Board approval of the Memorandum of Understanding with St. Joseph’s School to provide school nurse services to students beginning August 27, 2023.
    2. The following items were presented for Board action.
      1. The Administration recommends Board approval of the Bilingual Evaluation Agreement with Jessica Betancourt Perez to conduct a bilingual evaluation. This is an ongoing contract.  Motion, Freireich, Second, Desai; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
      2. The Administration recommends the Board approve change order # 3632-EC-001  from Leer Electric, Inc. for a decrease of  $111,391.74. The change order is for credit on the Chiller work at Indian Rock Elementary School. 
        1. Dr. Krauser asked for a motion to change the wording from Indian Rock Elementary School to East York Elementary School.   Motion, Freireich, Second, Desai; Public Comment: None. Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
        2. The revised item was presented for board action. The Administration recommends the Board approve change order # 3632-EC-001  from Leer Electric, Inc. for a decrease of  $111,391.74. The change order is for credit on the Chiller work at East York Elementary School.   Motion, Freireich, Second, Desai; Public Comment: None. Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
      3. The Administration recommends the Board approve change order #3632-HC-001 from Frey Lutz Corp for a decrease of $167,000.00. The change order is for credit on the Chiller work at Indian Rock Elementary School. 
        1. Dr. Krauser asked for a motion to change the wording from Indian Rock Elementary School to East York Elementary School.  Motion, Freireich, Second, Desai; Public Comment: None. Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
        2. The revised item was presented for board action. The Administration recommends the Board approve change order #3632-HC-001 from Frey Lutz Corp for a decrease of $167,000.00. The change order is for credit on the Chiller work at East York Elementary School.  Motion, Freireich, Second, Desai; Public Comment: None. Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
    3. The 2024-25 Act 1 timeline was provided for informational purposes.
  5. Student Board Representative Report – Sophia Scalet
    1. No report was provided.   
  6. Academic Standards & Curriculum Committee Report – Dr. Sullivan
    1. Dr.Sullivan encouraged people to attend the next meeting scheduled for Monday, October 16, 2023, 5:00 p.m. at the Education Center.
  7. Communications Committee Report – Mr. Desai
    1. Mr. Desai provided a summary of the Communications Committee Meeting that took place on October 2, 2023.
  8. Personnel Committee Report – Mr. Robinson
    1. The Board unanimously approved the following items as part of a consent agenda.  Motion, Robinson, Second, Desai; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
      1. Employment
        1. Recommend the board approve Codi Wildasin, Substitute Custodian for multiple school buildings, effective for the 2023-2024 school year at the substitute rate of $14.00/hr. This offer is contingent upon successful completion of onboarding paperwork.
        2. Recommend the board approve Stacy Shaefer, Substitute Nurse for York Suburban School District, effective for the 2023-2024 school year at the substitute rate of $135 per day. This offer is contingent upon successful completion of onboarding paperwork.
        3. Recommend the board approve Brittany Foor as a Substitute Custodian for York Suburban School District, at the substitute rate of $14.00 per hour. Brittany is a current YS employee who is transitioning to substitute status, therefore, onboarding is not applicable. 
        4. Recommend the board approve Brooke Sargen, Girls Basketball Assistant #1 at YS Middle School, effective for the 2023-2024 winter season with an annual salary of $2,703, as per the YSEA bargaining agreement. This offer is contingent upon successful completion of onboarding paperwork.
      2. Transfer
        1. Recommend the Board approve a transfer for Jesse Weld to Yorkshire Elementary and East York Elementary Schools (Research and Design) effective for the 2023-2024 school year. 
      3. Resignations/Retirements
        1. Recommend the board accept the resignation of Tammy Strickler, Full-time Custodian at Indian Rock and Yorkshire Elementary School, effective September 26, 2023.
        2. Recommend the board accept the resignation of Brittany Foor, Full-time Custodian at YS Middle School, effective October 6, 2023. 
      4. Leave of absence
        1. Recommend the board approve an extended leave of absence for Timothy Weirich from October 2, 2023 through October 31, 2023.
      5. STS Substitutes
        1. Guest Teacher
          1. Hilary Chevaux
          2. Sandra Bouras
          3. Julia Caralle
          4. James Hatcher
          5. Kelly Engle
          6. Tyler Helsabeck
        2. Substitutes
          1. Jennifer Druck
          2. Sueann Barron
          3. Damien Beckinger
      6. Bus Drivers 
        1. Pamela Brazeal
        2. Sidney Hendren
        3. Cathy Sharp
    2. The following items were pulled from the consent agenda. 
      1. Mr. Robinson made a motion to approve the below list with the change of  Erik Latsha from HS Head Wrestling Coach to MS Head Wrestling Coach.
        1. Extracurricular
          1. Recommend the board approve the following reappointments for 2023-2024 winter sports:

            Daniel McHugh

            HS Assistant #1 Boys Basketball

            (0.5 FTE) $1,685

            Cody Waltimyer

            HS Assistant #1 Boys Basketball

            (0.5 FTE) $1,850

            Brandon Gerber

            HS Assistant #1 Girls Basketball

            $3,370

            Madison Graff

            HS Assistant #1 Winter Cheerleading

            $2,696

            Evaristo Gonzalez

            HS Assistant #1 Swimming

            $6,053

            Michael King

            HS Assistant #1 Wrestling

            $4,696

            Joseph Bentz

            HS Assistant #3 Swimming

            $2,613

            Mitchell Kemp

            HS Head Boys Basketball

            $5,406

            Jessica Weaver

            HS Head Girls Basketball

            $8,236

            Leslee Yoder

            HS Head Winter Cheerleading

            $4,355

            Miranda Jenkins

            HS Head Swimming

            $6,634

            Brian Gentzyel

            HS Head Wrestling

            $6,899

            Amy Scerbo

            MS Head Girls Basketball

            $4,787

            Corey Neiderer

            MS Assistant #1 Boys Basketball

            $2,763

            Darian Doleman

            MS Head Boys Basketball

            $3,370

            Denise Stayman

            MS Head Winter Cheerleading

            $2,763

            Erik Latsha

            MS Head Wrestling

            $3,370

            Total:

            $71,546

            Motion, Robinson, Second, Desai; Public Comment: None. Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

      2. Mr. Desai abstained from voting on the following consent agenda item due to his inclusion on the volunteer list. Mr. Robinson made a motion to approve the following list of volunteers.  Motion, Robinson, Second, Freireich; Public Comment: None. Approval. Roll Call Vote, all present, yes. Motion carried 8-0, Unanimous with abstention.
        1. Volunteers
          1. Pinal Desai
          2. Nancy Dostal
          3. Morgan Engels
          4. Courtney Forman
          5. Ross Grady
          6. Riley Hauck
          7. Daniel Klinedinst
          8. Michelle Malick
          9. Christina McLaughlin
          10. Tonya Mersiowsky
          11. Kevin Norman
          12. Lindsey Shade
          13. Shawn Kanode   
      3. Administration recommends Melissa Martin for the position of Paraprofessional/PCA for after-school and evening events at the York Suburban Middle School, effective for the 2023-24 school year.  Motion, Robinson, Second, Sears; Public Comment: None. Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  9. Property & Finance Committee Report – Mr. Sears
    1. The next meeting is scheduled for October 30, 2023, at 5:00 p.m. at the Ronald Provard Education Center.
  10. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. The highlights are presented from the meeting held on October 3, 2023. In addition to these highlights, Mrs. Freireich shared the following items:
      1. LIU Support Staff has asked for early bird negotiations to begin.
      2. Sign Class Services for the deaf and hard of hearing will begin a month early.
      3. Strategic Communications – A legislative forum will take place on December 18, 2023, at 9 a.m. at the LIU in New Oxford. Breakfast will be provided by LIU students. 
      4. Dr. West is working on his Coffee and Talk sessions with a priority topic being Safety.
      5. Assistant Directors from the LIU 12 and 13 partnered for the Women’s Leadership Conference.
    2. LIU Joint Operating Authority Report
      1. No report was provided.
  11. York Adams Academy Report – Mrs. Freireich
    1. The highlights were presented from the meeting held on September 26, 2023.
    2. Mrs. Freireich reported that YAA has all 15 seats filled.   
  12. Legislative Update – Mr. Robinson
    1. Mr. Robinson provided information on the following:
      1. General Assembly continues to debate the budget.
      2. HB1422
      3. HB27
      4. HB1300
      5. BEFC Hearing at Southwestern School District was attended by Mr. Robinson, Mr. Sears, and Dr. Sullivan. A brief summary was provided by each attendee. The next local hearing is scheduled for November 2, 2023 in Enola. 
      6. Governor Shapiro launched a two-way communication system to text the people of Pennsylvania first hand updates on actions his Administration is taking and to also hear from Pennsylvanians about issues impacting them and their families. The number to call is 717-788-8990.
  13. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
  14. York County School of Technology Report – Mrs. Schroeder
    1. No report was provided. 
  15. Mrs. Schroeder thanked everyone for coming. 
  16. A list of Upcoming Events was provided.
  17. The Board Meeting & Committee Meeting Schedules were provided.
  18. A final opportunity was provided for public comments. 
    1. 1 public comment was electronically submitted and read aloud during the meeting.
    2. Ryan Emerson (Lehigh Road) asked the Board to reconsider bringing back Librarians for the elementary schools.
  19. Board Comments/Recognitions
    1. Mrs. Schroeder thanked the volunteers who presented on behalf of their district organization. 
    2. Mr. Sears commented that the BEFC Hearings can be watched virtually at basiceducationfundingcommission.com.
  20.  The meeting was adjourned at 8:24 p.m. 
Posted in SB-Minutes

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