Minutes 2023-10-23

York Suburban Board Of School Directors
Regular Monthly Meeting
October 23, 2023 – 7 p.m.
Ronald Provard Education Center

M I N U T E S

(Pending approval on November 13, 2023)

Below is an update from the regular monthly meeting held on October 23, 2023. The meeting was conducted in the Board Room of the Ronald Provard Education Center. For additional information, please reference the school board website or the full video of the meeting.

1. General Business – Mrs. Schroeder, Board President
   1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
   2. Board Members Roll Call
      1. Present: Pinal Desai, Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, and Steven Sullivan.
      2. Absent: Michael Thoman
   3. An opportunity was provided for public comments.
      1. No public comments were submitted electronically.  
      2. No in-person comments were made.
   4. Approval of Minutes
      1. The minutes were approved for the planning committee meeting conducted on October 9, 2023.
2. Treasurer’s Report – Mr. Sears
   1. The Board unanimously approved the following financial reports for September 2023 as part of a consent agenda. Motion, Sears, Second, Freireich; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
      1. Treasurer’s Reports
      2. General Fund Revenue Report
      3. General Fund Expenditure Report
      4. Summary Reports
         1. Capital Project, Capital Reserve, Food Service
      5. Check Summary Reports
         1. General Fund, Food Service, Capital Project, Capital Reserve
      6. Student Activities Fund Revenue Report
      7. Student Activities Fund Expenditure Report
      8. Student Activity Check Summary
3. Board President’s Report – Mrs. Schroeder
   1. No report was provided.
4. Superintendent’s Report – Dr. Krauser
   1. Dr. Krauser presented the Superintendent’s Report.
      1. Focus Topics
         1. Superintendent’s Goals: Dr. Krauser provided a first-quarter update.
         2. Curriculum Mapping and Professional Learning Update: Dr. Fuhrman shared a video demonstration of the recently approved curriculum. Prior to showing the video, she provided some context into what it would encompass, such as the piloting of teaching and learning with the new Science standards and the application of new strategies learned during this year’s professional development.  
         3. District Projects – Update: Seth Wentz of Crabtree, Rohrbaugh, & Associates provided an update on the planning and design progress of district projects.
      2. The following policies were presented for a first read. They will be presented for a second read on November 13, 2023.
         1. Policy 246 Student Wellness
         2. Policy 137 Home Education Programs
         3. Policy 137.1 Extracurricular Activity and Interscholastic Athletic Participation by Home Education Students
         4. Policy 137.2 (New) Participation in Co-Curricular Activities and Academic Courses by Home Education Students
         5. Policy 137.3 (New) Participation in Career and Technical Education Programs by Home Education Students.
      3. The following policy was presented for a second read. There will be a vote to adopt the policy during the meeting on November 13, 2023.
         1. Policy 707 Use of School Facilities/Grounds
      4. The Board unanimously approved the following policy revisions.  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, 8 members present, Motion carried 8-0.
         1. Policy 113.3 (with revisions) Screening and Evaluations for Students With Disabilities; Policy 113.3 (clean copy)
         2. Policy 236.1 (with revisions) Threat Assessment; Policy 236.1 (clean copy)
      5. Dr. Krauser acknowledged the following donations:
         1. The HS TSA Activity Club received a donation of $1,000 from the Edgar P. Kable Foundation/The Engineering Society of York to host the York County Punkin’ Chunkin’ competition. 
         2. A donation in the amount of $4,125.00 was received from The Foundation for Enhancing Communities for the HS (9th Grade) trip to the U.S. Holocaust Museum in Washington, D.C. in the Spring of 2024.
5. Business Office Report – Mrs. Ciaciulli
   1. The Board unanimously approved the following items as part of a consent agenda.  Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, 8 members present, yes. Motion carried 8-0. 
      1. The Administration recommends Board approval of the Referral Agreement with WellSpan Philhaven Based Mental Health Services effective January 1, 2024, through January 1, 2026.
      2. The Administration recommends Board approval of the Facility Dog Probationary Placement Agreement with UDS Service Dogs to provide Iris, a facility dog at East York Elementary School beginning November 3, 2023, at a total cost of $5,000 plus expenses for supplies/veterinary care. To be funded by a YSEF grant and East York PTO. 
      3. The Administration recommends Board approval of the Memorandum of Understanding with St. Joseph’s School to provide school nurse services to students beginning August 27, 2023.
      4. The Administration recommends Board approval of the agreement with Assist Services, LLC to provide student transportation until July 31, 2024. The cost is $28 one way for the first child in the vehicle, $2.50/mile after 5 miles, and a flat rate of $10 for each additional child.
   2. The Board unanimously approved the Affiliation Agreement with Messiah University for hosting pre-service teacher candidates during field experiences and student teaching at no cost for one year commencing on the Execution Date.  Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, 8 members present, yes. Motion carried 8-0.  
   3. The Board unanimously approved the senior students to attend a Broadway production of Wicked on May 3, 2024, at a total cost of $12,650.00, funded through family/student payments.  Motion, Robinson, Second, Sullivan; Approval. Roll Call Vote, 8 members present, yes. Motion carried 8-0.
   4. The Board unanimously approved the Charter Confirmation from Bailey Coach for 2 coach buses to provide transportation to students attending the Broadway production of Wicked on May 3, 2024, at a total cost of $6,764.00, funded through family/student payments.   Motion, Desai, Second, Sullivan; Approval. Roll Call Vote, 8 members present, yes. Motion carried 8-0.
6. Student Board Representative Report – Sophia Scalet
   1. Ms. Scalet was regrettably unable to attend the meeting, but Mrs. Schroeder provided the following report on her behalf:
      1. The first round of District’s began this week. 
      2. Student Council organized and ran the Color Clash as a fundraiser for Four Diamonds.
      3. Two students represented YS at the FCCLA Regional Competition. 
      4. Sophomores participated in the Junior Achievement STEM Summit: Exploring Career Opportunities.
      5. Trojan Theatre’s production of The Matchmaker was a success.   
7. Academic Standards & Curriculum Committee Report – Dr. Sullivan
   1. Dr. Sullivan provided a summary of the meeting held on October 16, 2023. 
   2. The next meeting is scheduled for December 11, 2023, at 5:00 p.m.
8. Communications Committee Report – Mr. Desai
   1. Mr. Desai requested the community’s participation in a brief survey to help create our York Suburban School District Portrait of a Graduate. The survey must be completed by November 5, 2023. 
9. Personnel Committee Report – Mr. Robinson
   1. The Board unanimously approved the following items as part of a consent agenda.   Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 8 members present, yes. Motion carried 8-0.
      1. Employment 
         1. Recommend the board accept Scott Cobb as the appointed Technology Assistant at the Education Center, effective October 30, 2023, at the base hourly rate of $26.70. 
         2. Recommend the board accept Andrea Unger, Musical Director at York Suburban School District for the 23-24 school year with an annual salary of $3,008 in accordance with the YSEA negotiated agreement. This offer is contingent upon the successful completion of new hire requirements. 
      2. Resignations/Retirements
         1. Resignations
            1. Recommend the board accept the resignation of Amy Moffitt, part-time Paraprofessional at Yorkshire Elementary, effective October 20, 2023.
            2. Recommend the board accept the resignation of Miranda Snyder, full-time Paraprofessional at York Suburban High School, effective October 27, 2023. 
            3. Recommend the board accept the resignation of Rami Norris, Substitute Aide at York Suburban School District, effective October 24, 2023. 
         2. Retirements
            1. Recommend the board accept the retirement of Melissa Martin, Family and Consumer Science Teacher at York Suburban Middle School, effective March 15, 2024. Melissa has served 32 years in Public Education with 26 years dedicated to York Suburban School District. 
      3. Extracurricular
         1. Recommend the board approve the reappointment of Scott Payne and Torance Harvey as Assistant Athletic Directors for the 2023-2024 school year, at $3,750, per the YSEA negotiated agreement. 
      4. Substitutes
         1. STS Guest Teacher
            1. Candace Canady-Williams
      5. Bus Drivers 
         1. Renee Fuller
   2. Mr. Robinson recognized the retirement of Mrs. Melissa Martin. He also congratulated Dr. Jackson for the successful defense of her dissertation.
10. Property & Finance Committee b Report – Mr. Sears
    1. The Property and Finance Committee meeting scheduled for October 30, 2023 has been canceled. The date of the next meeting is yet to be determined.
11. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. LIU Joint Operating Authority Report
       1. No report was provided.
12. York Adams Academy Report – Mrs. Freireich
    1. No report was provided. 
13. Legislative Update – Mr. Robinson
    1. Mr. Robinson provided information on the following:
       1. General Assembly is still working on the final details for the Budget.
       2. SB897 to increase stopping distance from a school bus.
       3. House passed a bill that would allow dental hygienists to conduct dental screenings.
       4. Senate Bill 7 aimed at greater control of explicit materials.
       5. Basic Education Funding Commission Hearings
       6. The next Let’s Talk Session will be held on November 15, 2023. The topic is Food and Anxiety.
14. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
15. York County School of Technology Report – Mrs. Schroeder
    1. No report was provided.
16. Recognition of Visitors
17. Upcoming Events
18. Board Meeting & Committee Meeting Schedules
19. Public Comments
    1. No public comments were made. 
20.  Board Comments / Recognitions
    1. Mr. Sears announced the passing of Warren Bulette.
21. Adjournment 
    1. The meeting was adjourned at 8:04 p.m.