Minutes 2023-11-13

York Suburban Board Of School Directors
Planning Committee Meeting
November 13, 2023 – 7 p.m.
Ronald Provard Education Center

M I N U T E S

(Pending Approval on November 28, 2023)

1. General Business – Mrs. Schroeder, Board President
   1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag. 
   2. Board Members Roll Call
      1. Present: Pinal Desai, Ellen Freireich, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, and Michael Thoman. 
      2. Absent: John Posenau
   3. An opportunity was provided for public comments. 
      1. Two public comments were submitted electronically.
      2. One in-person comment was made.
         1. Amy Menache (824 Grandview Road) commented on the Israeli-Palestinian conflict.
   4. Approval of Minutes
      1. The minutes were approved for the regular monthly meeting conducted on October 23, 2023.
2. Board President’s Report – Mrs. Schroeder
   1. No report was provided. 
3. Superintendent’s Report – Dr. Krauser
   1. Dr. Krauser acknowledged the start of American Education Week, expressing appreciation for all those who contribute to our students’ education. In addition, he also provided details about the planned activities to celebrate this special week in public education.
   2. Commentary on District Programs
      1. Marching Band and TSA Club
         1. Mr. Shearer, first-year director of the Marching Band, introduced students Rebecca West and Shelby Aulthouse, who provided a review of the Marching Band’s season. 
         2. Mr. Shearer introduced TSA Club members Neil Oestereich and Ryan Beschler, who presented a recap of the York County Punkin Chunkin Competition, in which YS took first place for the 2nd consecutive year. 
      2. Athletics – Fall Season Review
         1. Mr. Coursey provided a recap of fall extracurricular activities, highlighting student and team accomplishments. 
   3. The following policies were presented for a first read. They will be presented for a second read on December 4, 2023. 
      1. Policy 249 Bullying/Cyberbullying
      2. Policy 816 (New) Social Media 
   4. The following policies were presented for a second read, with the intent that there will be a vote to adopt the policies during the meeting on November 28, 2023. 
      1. Policy 246 Student Wellness
      2. Policy 137 Home Education Programs
      3. Policy 137.1 Extracurricular Activity and Interscholastic Athletic Participation by Home Education Students
      4. Policy 137.2 (New) Participation in Co-Curricular Activities and Academic Courses by Home Education Students
      5. Policy 137.3 (New) Participation in Career and Technical Education Programs by Home Education Students.
   5. The Administration recommended Board approval of the following policy. 
      1. Policy 707 (with revisions) Use of School Facilities/Grounds; Policy 707 (clean copy) [Motion; Discussion; Roll Call Vote]
         1. Dr. Krauser clarified items of this policy pertaining to public comment. 
         2. The administration recommended Board approval of the following edit to Policy 707:
            1. Item #15 under Limitations will read: Licenses for games or activities regulated under the Local Option Small Games of Chance Act must be prominently displayed throughout the event.  Motion, Desai, Second, Freireich; Public Comment: None. Approval. Roll Call Vote, eight board members present, yes. Motion carried 8-0.
         3. Administration recommended Board approval of Policy 707 with approved edit. Motion, Freireich, Second, Robinson; Public Comment: Anne Oestereich questioned the cost of small games license. Mr. Thoman provided comment about the fees charged.  Approval. Roll Call Vote, eight board members present, yes. Motion carried 8-0.
   6. The Board approved the overnight field trip request from the Model UN Club to attend The Princeton Model United Nations Conference from November 16 – 19, 2023. Motion, Desai, Second, Robinson; Public Comment: None. Approval. Roll Call Vote, eight board members present, yes. Motion carried 8-0.
   7. The Board approved the overnight field trip request for the boys and girls basketball teams to attend an athletic competition in Pittsburgh, PA, from December 2 – 3, 2023. Motion, Robinson, Second, Freireich; Public Comment: None. Approval. Roll Call Vote, eight board members present, yes. Motion carried 8-0.   
   8. Dr. Krauser acknowledged a donation from Patient First for $1,000 to Yorkshire Elementary School for PBIS incentives for students to promote positive behavior and social skills.
4. Business Office Report – Dr. Krauser
   1. The following items were presented for discussion. They will be recommended for approval during the regular monthly meeting scheduled for November 28, 2023.
      1. The Administration recommends Board approval of the SentinelOne Master Subscription Agreement with SentinelOne, Inc. to provide an endpoint protection solution to reduce the risk of cyber threats against our servers. The term for this agreement will be from 2023-26, with the first year at a zero cost and then $38/server/year for a total of $1,330/yr in years 2 & 3. The workstations cost/benefit will be evaluated in the Spring of 2024.
      2. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-21-0092.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023 with a face amount of $3,569.56.
      3. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-23-0116.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023 with a face amount of $2,897.10.
      4. The Administration recommends the Board accept the Delp Snow Removal RFP for contracted services of snow removal at an hourly rate of $120 beginning December 1, 2023 through November 30, 2024. 
      5. The Administration recommends Board approval of the Wellspan Sports Medicine and Medical Services Agreement with Wellspan Health to provide medical services, athletic training services, concussion management, student grade level physicals, and medical consultation services for school nurses from July 1, 2023 through June 30, 2026.
         

         July 1, 2023-June 30, 2024	$45,000.00
         July 1, 2024- June 30, 2025	$46,125.00
         July 1, 2025- June 30, 2026	$47,278.00

      6. The administration recommends the board approve the merger and consolidation of the student organization known as the Green Club into The Greenhouse Club. All the funds currently held by the Green Club will be transferred to The Greenhouse Club’s fund.
      7. The Administration recommends approval of the Mid-Term Contract Addendum with Trane U.S. Inc., to provide preventive maintenance to the High School Chiller from September 1, 2023 through May 30, 2024 at a total cost of $3,192.00.
   2. The following item was presented for Board action.
      1. The Board approved the Contingency Permanent Agreement with Sunbelt Staffing, LLC to pay a one-time fee of $22,500.00 for the transfer of Tera Hanson, Social Worker, from Sunbelt to York Suburban School District.  Motion, Robinson, Second, Freireich; Public Comment: None. Approval. Roll Call Vote, eight board members present, yes. Motion carried 8-0.
5. Student Board Representative Report – Sophia Scalet
   1. Ms. Scalet reported on the following:
      1. The 26th Annual Oktoberfest and sponsored fundraising event – “Sock”toberfest. 
      2. The Soares family hosted a foreign exchange student for 2 ½ weeks through the York Twinning Association. 
      3. Club Spotlight: Diversity and Activism
      4. NHS Inductions
      5. Tri-Music Honor Society Inductions
      6. NHS hosted trick or treat for kindergarten classes.
      7. American Education Week
      8. English classes went to New York City to see Sweeney Todd.
      9. Model UN Conference   
6. Academic Standards & Curriculum Committee Report – Dr. Sullivan
   1. Dr.Sullivan reported that the PSSA’s and Keystones are out. More to come in December. 
   2. The next meeting is scheduled for December 11, 2023.
7. Communications Committee Report – Mr. Desai
   1. Mr. Desai reported on the Social Media Policy. 
8. Personnel Committee Report – Mr. Robinson
   1. The Board unanimously approved the following items as part of a consent agenda.  Motion, Robinson, Second, Desai; Public Comment: None. Approval. Roll Call Vote, eight board members present, yes. Motion carried 8-0.
      1. Employment
         1. Recommend the board accept Daryele Franklin-Matthews, Intensive Learning Support at York Suburban Middle School at $16.00/hr per the YSESPA agreement. This offer is contingent upon the successful completion of the new employee onboarding process. 
         2. Recommend the board accept Christina Hildebrand as a Substitute Paraprofessional for the York Suburban School District at the substitute rate of $10.00 per hour. Christina is a current YS employee transitioning to substitute status; therefore, onboarding is not applicable. 
         3. Recommend the board accept Kyle Hastings, Technology Support Specialist for the York Suburban School District at $19.31/her per the YSESPA agreement. Kyle is a current YS employee who is transitioning from another role and will become effective on November 13, 2023.
         4. Recommend the board accept Tera Hanson, Elementary Social Worker at the York Suburban School District for the 23-24 school year with an annual salary of $73,220, which represents Masters, Step 1, of the YSEA negotiated agreement. This offer is contingent upon the successful completion of the new employee onboarding process. 
      2. Resignations/Retirements 
         1. Recommend the board accept the resignation of Lisa Ferree, part-time Paraprofessional at Yorkshire Elementary School, effective November 10, 2023. 
         2. Recommend the board accept the resignation of Joanna Evans, part-time Paraprofessional at Yorkshire Elementary School, effective November 2, 2023.
         3. Recommend the board accept the resignation of Christina Hildebrand, part-time Paraprofessional at Valley View Elementary, effective October 17th, 2023. 
         4. Recommend the board accept the resignation of Bethany Salaga, Counselor at York Suburban High School, effective December 22, 2023.
         5. Recommend the board accept the resignation of Cathy Butler, Director of Accounting Services at York Suburban School District, effective November 10, 2023.
      3. Extracurricular
         1. Recommend the board approve the following reappointments for 2023-2024 High School Boys Basketball:
            

            HS Assistant #1 Basketball Boys	Cody Waltimyer	$3,701.00
            HS Assistant #2 Basketball Boys	Daniel McHugh	$1,500

             

         2. Recommend the board approve the following reappointments for the 2023-2024 High School Musical:
            

            HS Musical Assistant #1	Hannah Stayer	$ 2,257.00
            HS Musical Assistant #2	Shannon Mitchell	$ 2,257.00
            HS Musical Assistant #3	Korbin Shearer	$ 2,257.00
            HS Musical Assistant #4	Amy Kendrick (split 50%)	$ 834.00
            HS Musical Assistant #4	Bethany Salaga (split 50%)	$ 834.00
            HS Musical Assistant #5	Cheryl Bowman	$ 1, 923.00
            HS Musical Assistant #6	Amy Kendrick (split 50%)	$ 619.50
            HS Musical Assistant #6	Bethany Salaga (split 50%)	$ 619.50
            HS Musical Assistant #7	Amy Kendrick	$703.00
            HS Musical Director	Aly Cunningham	$4,347.00
            Total:		$16,651

      4. Additional New Teacher Collaborators for newly hired staff at a stipend of $600.00
         1. Amy Mason to support Ana Paul 
         2. Allyson Rafensberger to support Joseph Blackwood
         3. Karen Albert-McFadden to support Ryan Heim 
      5. Substitutes
         1. YS Substitutes
            1. Guest Teacher Program
               1. Kayla Brown
            2. STS Guest Teacher
               1. Tuyetmai Nguyen
               2. Josfeen Gerges
               3. Robert Galgon
               4. STS Substitutes
               5. Gretta Gillespie
               6. Philip Cohen
               7. Aria Garling
      6. Bus Drivers
         1. Marlene Jones
      7. Volunteers
         1. Shannon California
         2. Mary Ching
         3. Laura Ferree
         4. Kulsoom Hasan
         5. Angelique Hawkins
         6. Virginia Holmes
         7. Converse Kay
         8. Katie Kazinski
         9. Rissa Knepp
         10. Cari Landa
         11. Shannon Liles
         12. Staci Murphy
         13. Mindy Noll
         14. Landyn Ray
         15. Andrew Ruhland
         16. Veronica Russo
         17. Matthew Scarpato
         18. Rachel Scarpato
         19. Megan Shorb
         20. Emily Silverman
         21. Treyton Smith
         22. Katherine Verrastro
         23. Rachel Wong
         24. Diane Yepez
9. Property & Finance Committee Report – Mr. Sears
   1. Mr. Sears commented on the budget impact on taxes, cost drivers, and capital investments.
10. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. Mrs. Freireich reported on the following items from the LIU:
       1. English and Math specialists are preparing for Annual Parent Engagement visits.
       2. Student Homelessness.
       3. Student Services
    2. LIU Joint Operating Authority Report
       1. No report was provided.
11. York Adams Academy Report – Mrs. Freireich
    1. The highlights were presented from the meeting held on October 24, 2023.
    2. There are 30 students preparing for January graduation. 
    3. 55 students took the ASVAB test, 5 of which were from YS.  
12. Legislative Update – Mr. Robinson
    1. Mr. Robinson provided information on the following:
       1. HB 1794
       2. School Vouchers
       3. SB 801
       4. SB 84
       5. Mr. Sears and Mr. Robinson provided thoughts on the BEFC Hearing held in Somerdale. 
       6. BEFC Hearing in Harrisburg on November 16, 2023.
       7. Reminder: Let’s Talk, November 15, 2023, 6 PM in the YSMS cafeteria.
13. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
14. York County School of Technology Report – Mrs. Schroeder
    1. No report was provided. 
15. Mrs. Schroeder thanked everyone for coming. 
16. A list of Upcoming Events was provided.
17. The Board Meeting & Committee Meeting Schedules were provided.
18. A final opportunity was provided for public comments. 
    1. James Herrold (YS Alum and father to two future YS students) commented on the importance of academics.
19. Board Comments/Recognitions
20.  The meeting was adjourned at 8:41 pm.