Minutes 2024-01-22

York Suburban Board Of School Directors
Regular Monthly Meeting
January 22, 2024 – 7 p.m.
Ronald Provard Education Center

M I N U T E S

(Approved on February 12, 2024)

General Business – Mrs. Schroeder, Board President
1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
2. Board Members Roll Call
  1. Present: Pinal Desai, Ellen Freireich, Nicole Hesson, Richard Robinson, James Sanders, Rolanda SanMartin, Lois Ann Schroeder, Steven Sullivan, and Ashley Turner.
  2. Absent: None.
3. An opportunity was provided for public comments.
  1. One public comment was submitted electronically.
  2. No in-person comments were made.
4. Approval of Minutes
  1. The minutes were approved for the planning committee meeting conducted on January 8, 2024.
Treasurer’s Report – Mr. Desai
1. The Board unanimously approved the following financial reports for December 2023 as part of a consent agenda.
  Motion, Desai, Second, Robinson; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  1. Treasurer’s Reports
  2. General Fund Revenue Report
  3. General Fund Expenditure Report
  4. Summary Reports
    1. Capital Project, Capital Reserve, Food Service
  5. Check Summary Reports
    1. General Fund, Food Service, Capital Project, Capital Reserve
  6. Student Activities Fund Revenue Report
  7. Student Activities Fund Expenditure Report
  8. Student Activity Check Summary
Board President’s Report – Mrs. Schroeder
1. No report was provided.
Superintendent’s Report – Dr. Krauser
1. Dr. Krauser presented the Superintendent’s Report.
  1. The following focus topics were discussed.
    1. Dr. Snedden, the Principal of the YSMS, along with assistant principal Mr. Laudeman, acknowledged the Board of Directors for their dedicated service. They introduced middle school students Aaron West and Noah Spagnola, who expressed gratitude to the School Board. The students also presented a video they had created as a thank-you for the Board’s commitment to the York Suburban School District.
    2. Dr. Krauser provided a second-quarter update on the Superintendent’s goals.
      1. Dr. Fuhrman provided an update regarding the Theory of Actions and MTSS.
      2. Mrs. Campbell provided an update regarding support services and MTSS.
      3. Dr. Lorfink provided an update regarding the Supervision and Evaluation plan development, professional learning for staff, and Portrait of a Graduate.
      4. Dr. Ellis provided an update regarding the High School’s strategic plan for enhancing the building’s planned programs to meet the needs of the students.
    3. Update on District Projects: Seth Wentz of Crabtree, Rohrbaugh, & Associates provided an update on the planning and design progress of district projects.
  2. The Board unanimously approved the Health and Safety Plan.
    Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
  3. The Board unanimously approved the 2024-2025 School Calendar and 2024-2025 School Calendar Spanish.
    Motion, Freireich, Second, Desai; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
Business Office Report – Mrs. Ciaciulli
1. The Board unanimously approved the following items as part of a consent agenda.
  Motion, Desai, Second, Hesson; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0.
  1. The Administration recommends Board approval of the Booking Contract with Genesee Valley Outdoor Learning Center to provide a challenge course program for 60 York Suburban Link Crew participants on Friday, August 9, 2024, at a total cost of $2,760, to be funded by the High School Budget Allocation for Link Crew.
  2. The Administration recommends Board approval of the Contract For The Transportation of School Pupils with Faithful Transportation, LLC for the 2023/24 school year to provide special transportation at a daily rate of $209.00 and a daily rate of $220 for wheelchair-accessible vans. If the daily mileage reaches 90 or more, the cost will be $1.90 for each additional mile. Aides for vehicles will be provided at the rate of $19.35 per hour. The cost per vehicle each day the school is closed for a “virtual day” for any reason will be $115.
  3. The Administration recommends Board approval of the Agreement with Scenario Learning, LLC to provide a digital tool to support the supervision and evaluation of all staff. The term begins July 1, 2024, and ends July 1, 2027, for a total annual cost of $8,430.
  4. The Administration recommends Board approval of the 2023-24 IDEA-B Pass-Through Funds Agreement with the Lincoln Intermediate Unit 12. These funds must be used to supplement the provision of special education and related services for eligible school-aged students. The total 2023-24 allocation is $592,219.86. This is an increase of $8637.53 over 2022-23.
  5. The Administration recommends Board approval of the 2023-24 IDEA-Section 619 Pass-Through Funds Agreement with Lincoln Intermediate Unit 12. These funds must support kindergarten-eligible children receiving special education services through the LEA or remaining an extra year in Early Intervention (Act 30). The total 2023-24 allocation is $5214.00.
  6. The Administration recommends Board approval of the 2023-24 IDEA Non-Competitive Method (Sole Source) Agreement as a procurement method for services provided by the Lincoln Intermediate Unit funded by IDEA allocation.
  7. The Administration, in accordance with board policy, recommends the Board approve the 2024 IRS mileage reimbursement rate at 67 cents per mile, effective January 1, 2024.
  8. The Administration recommends Board approval of the five (5) year agreement with Lincoln Intermediate Unit beginning July 1, 2024, to participate in the Lincoln Learning Network 5.0 Regional Wide Area Network (LLN RWAN). The total cost is $26,532.00.
  9. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 12 2024-2025 General Operating Budget.
  10. The Administration recommends Board approval of the proposed York County School of Technology 2024-2025 Budget.
2. The December 2023 Food Service Dining Report was provided for informational purposes.
3. Mrs. Ciaciulli provided a presentation on the 2024-25 General Fund Preliminary Budget.
Student Board Representative Report – Sophia Scalet
1. Ms. Scalet provided information on the following:
  1. PA TSA Region 3 Conference
  2. Hoops for Harmony
  3. Girls Basketball is having a great season.
  4. Club Spotlight – The Feminist Club
Academic Standards & Curriculum Committee Report – Dr. Sullivan
1. No report was provided.
Communications Committee Report – Mrs. Freireich
1. No report was provided.
Personnel Committee Report – Mr. Robinson
1. The Board unanimously approved the following items as part of a consent agenda.
  Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0.
  1. Employment
    1. Recommend the Board approve Loree Marchese, Director of Accounting, at York Suburban School District for the 2023-2024 school year, at $129,401 per year, in accordance with the Act 93 Administrative Compensation and Retention Plan. This offer is contingent upon successful completion of new hire paperwork.
  2. Resignations/Retirements
    1. Recommend the Board accept the resignation of Keri Lynn Nass, Special Education Teacher at York Suburban High School, effective January 26, 2024.
  3. Substitutes
    1. STS
      1. Ereen Ghattas
      2. Sharon Vincent
      3. William Patterson
      4. Dawn Kauffman
      5. Angela Hart
      6. Emma Lively
      7. Madelyn Kimball (Act 86)
      8. Michelle Groleau
      9. Marizah Moore (Guest Teacher)
  4. Volunteers
    1. Dean Baker
    2. Ashlin Voorhees
  5. Bus Drivers
    1. Angela Overmiller
Property & Finance Committee Report – Mr. Desai
1. Mr. Desai provided a summary of the Property and Finance Committee meeting held on January 16, 2024.
2. The Board approved the proposal from Fidevia Construction Management Consulting and Advisory, LLC, for a total fee not to exceed $1,277,100 for the construction, renovations, and additions for the Intermediate and High School Building Projects.
  (1–Robinson, 2–Turner; Item passed 8-1; Nay vote: Sanders)
3. The Board approved the authorization for the Administration to work with PFM Financial Advisors LLC, as Financial Advisor, Raymond James, as Underwriter, Stock and Leader as Bond Counsel, and the local Solicitor in conjunction with the issuance of the Series of 2024, for the purpose of funding new money needs of the District in the approximate amount of $9,995,000.
  (1–Desai, 2–Robinson; Item passed 8-1; Nay vote: Sanders)
Lincoln Intermediate Unit Report – Mrs. Freireich
1. No report was provided.
2. LIU Joint Operating Authority Report
  1. No report was provided.
York Adams Academy Report – Mrs. Freireich
1. Graduation is on Wednesday, January 24, 2024. York Suburban has ten students graduating.
Legislative Update – Mr. Robinson
1. Mr. Robinson provided information on the following.
  1. HB1519
  2. HB1553
  3. HB1665
  4. Basic Education Funding Commission Reports from the final meeting held on January 11, 2024.
York Adams Tax Bureau Report – Mrs. Ciaciulli
1. No report was provided.
York County School of Technology Report – Mrs. Schroeder
1. No report was provided.
Recognition of Visitors
Upcoming Events
Board Meeting & Committee Meeting Schedules
Public Comments
1. One public comment was made.
  1. Michael Park (Haines Acres) commented on the school budget.
Board Comments / Recognitions
1. Mrs. Schroeder thanked faculty, staff, and students for the kind words and gestures during School Director Recognition Month.
2. Mrs. Schroeder also thanked Stock and Leader for providing the School Law 101 program to new and existing board members.
Adjournment
1. The meeting was adjourned at 10:27 pm.

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