Minutes 2018-08-20

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
AUGUST 20, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on September 17, 2018)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, Steve Scalet, Joel Sears, Lois Ann Schroeder, Michael Thoman, Kenneth Watts, Lauren Guyer (Student Representative)
  
  Member not present – James Sanders
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Beth Ann Pratte, 820 Heritage Hills Drive – recent district retiree shared a handout and experiences from earlier years and present, requested an executive session with the Board
  
  Krista Vanzanardi, 530 S. Kershaw Street, Chloe’s mother – shared information about her daughter’s experience at YS, Chloe spoke about her experience at YS
  
  Blossom Zell, 8 Hunting Park Court – mother of two YS graduates and shared information about their experience at YS
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Combined Planning Committee and Regular Monthly Meeting of July 16, 2018, Planning Committee Meeting of August 6, 2018 and Special Board Meeting of August 11, 2018. [Approval as submitted/corrected]
  The minutes were approved as submitted.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
Approval of Financial Reports as of July 31, 2018 [File for audit]
1. Treasurer’s Report – June (All Funds)
2. Treasurer’s Report – July (All Funds)
3. General Fund Revenue Report
4. General Fund Expenditure Report
5. Summary Report – Capital Project, Capital Reserve, Food Service
6. Check Summary Report – General Fund, Food Service, Capital Project, Capital Reserve
7. Student Activity Account Summary
8. Budget Transfers
  Mr. Sears highlighted above.
  
  Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Board President’s Report – Mr. Posenau
No report
Superintendent’s Report – Dr. Williams
1. Superintendent’s Report
  Dr. Williams shared his report.
  
  Dr. Williams read an email message that was sent to high school parents today about a mold situation in some rooms at the high school. Testing will continue until the situation is resolved.
2. Student Enrollment Report
3. As per Board policy 915, the Administration recommends that the York Suburban School Board sanction the following organizations for the 2018-19 school year:
  All-Sports Booster Club
  Music Boosters Association
  East York Elementary PTO
  Indian Rock Elementary PTO
  Middle School PSO
  Valley View Elementary PTO
  Yorkshire Elementary PTO
  
  The Administration will work with each organization to ensure that all obligations set forth in Policy 915 are met in timely fashion. [Motion; Discussion; Roll Call Vote]
  
  Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  
  Ms. Mason reported that Dr. Fuhrman, East York Elementary Principal, had a meeting last week and a full slate of officers is now in place at East York Elementary.
4. Reports from Administrators
  
  Dr. Ellis, High School Principal, reported on the preparation of staff for the new school year.
  
  Dr. Gulley, Indian Rock Elementary Principal, reported on the preparation of staff for the new school year and orientation and back to school nights for students and parents.
  
  A discussion took place about Kindergarten numbers.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the contracts with FnP Productions totaling $8,250 for various audio and music services for the following events: Movie Night – August 31, 2018 ($550); Homecoming Dance – September 29, 2018 ($2,200); SnoCo Dance – January 19, 2019 ($2,200); MiniThon – February 22–23, 2019 ($3,300). [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. The Administration recommends Board approval of the Resolution identifying and authorizing the Superintendent to sign electronic agreements with the PA Department of Education (PDE). [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
3. The Administration recommends Board approval of the following agreements with Executive Coach, Inc. totaling $18,450:
  Wednesday, October 24, 2018, to take the 11th grade College Prep English to Manhattan, New York to the Gershwin Theatre to see Wicked for a cost of $9,200 for 4 buses
  
  Wednesday, November 7, 2018, to take the 11th and 12th grade Honors English to Manhattan, New York to see Dear Evan Hansen for a cost of $4,600 for 2 buses
  
  Wednesday, December 12, 2018, to take 10th and 11th grade General English to Manhattan, New York to the Shubert Theatre to see To Kill a Mockingbird for a cost of $4,650 for 2 buses
  
  [Motion; Discussion; Roll Call Vote]
  
  Motion, Robinson, Second, Freireich; Approval.
  
  A discussion was held about the departmental expenses, fundraising expenses and the opportunity for every student to attend the trips.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
4. The Administration recommends Board approval of the Resolution that supports maintaining the collection of the Earned Income Tax at the County level as authorized by Act 32 and opposed to a statewide Earned Income Tax collection by the Commonwealth of Pennsylvania. [Motion; Discussion; Roll Call Vote]
  
  Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
5. The Administration recommends Board approval for Roger D. Harris to be exempt from paying real estate taxes for property located at 1228 Laurel Oak Lane, York, PA 17403 (Parcel 480003401620000000 ) as approved by the Pennsylvania State Veteran’s Commission. This is a new application. Taxes for the 2018-19 fiscal year are $7,048.78. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
6. The Administration recommends Board approval of an annual Agreement with Ruppert Detective Agency LLP, effective September 18, 2018, for Uniformed/Unarmed officers at an hourly rate of $19 as needed for events. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Freireich; Approval.
  
  A discussion was held about this service being provided at athletic events and various high school events.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
7. Informational
  1. Donation in the amount of $7,000 from the Trojan Wrestling Club for two wrestling mats.
  2. Donation in the amount of $1,030.65 from the Yorkshire Elementary PTO for 2017-18 field trips to Perrydell Farms, Flinchbaugh Orchards and East York Elementary.
  3. Donation of the book, A Day With The Nurse Anesthetist, to each elementary from Rachel Mendoza valued at approximately $72.
    Ms. Mason reported above.
    
    Ms. Mason reported Chris Weakland is the interim Food Service Director from Whitsons’ Culinary Group for 90 days.
Student Board Representative Report – Lauren Guyer
Miss Guyer provided an athletic report and the other activities that high school students have been involved with for the preparation of the new school year. A community movie night at the high school baseball field is scheduled for August 31 at 7:00 PM.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Academic Standards and Curriculum Committee Report – Mrs. Schroeder
  The minutes of May 30 are provided.
  
  Mrs. Schroeder reported above and encouraged Board members to read the recent minutes from the meeting on August 7 that is posted in the confidential section. A very informative presentation about the myths related to dyslexia was given by the Administration.
3. Communications Committee Report – Mr. Robinson
  1. The minutes of April 26 and July 30 are provided.
    Mr. Robinson reported above.
  2. The Activities and Communication Reports are provided.
    Mr. Robinson reported above. The Communications Committee continues to pursue community involvement expansion. A stellar presentation by Mr. Henry was provided about the new website.
4. Facilities Committee Report – Mrs. Freireich
  The minutes of June 6 are provided.
  
  Mrs. Freireich reported above. A meeting was held on August 8. The next committee meeting is scheduled for September 5 and will include discussion on 2018-19 capital projects and East York Elementary Phase II Project. It was necessary to schedule a special Board meeting on August 11 for the additional work that was needed on the East York Elementary HVAC project not to exceed the cost of $75,555. A thank you was extended to Barry Girling and Wayne Ingerto for all the summer work that was completed with the major projects and having everything clean and ready to go with students for their return for a school year.
5. Finance Committee Report – Mr. Sears
  The minutes of June 13 are provided.
  
  Mr. Sears reported above. Mr. Sears reported meeting was held on August 15 and information on the parameters resolution was provided. The next meeting September 12 at 5:00 PM.
6. Personnel Committee Report – Mr. Robinson
  1. The minutes of May 8 are provided.
    Mr. Robinson reported above.
  2. Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, granting of tenure, re-assignment and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Motion, Robinson, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
    1. Resignation
      1. Recommend the approval of the resignation of Caroline Daugaard, Instructional Support Aide at the Middle School, effective August 7, 2018.
      2. Recommend the approval of the resignation of Gina Fochtman, Instructional Support Aide at the Middle School, effective August 9, 2018.
    2. Employment
      1. Recommend the employment of Kathy Leland as an Instructional Support Aide at the Middle School at the hourly rate of $10.89, effective on or about August 20, 2018, conditional upon completion of employment documents.
      2. Recommend the employment of Kathy Leland as a Substitute Instructional Support Aide at the hourly rate of $9.90, effective August 21, 2018.
      3. Recommend the employment of Richard Lowe as a Custodian at Yorkshire Elementary at the hourly rate of $14.13, effective on or about August 21, 2018, conditional upon completion of employment documents.
      4. Recommend the employment of Pamela Stauffer as an Instructional Support Aide at Indian Rock Elementary School at the hourly rate of $10.89, effective on or about August 20, 2018, conditional upon completion of employment documents.
    3. Granting of Tenure
      
      Recommend awarding of professional status/tenure to the following temporary professional employees who have completed six consecutive semesters of employment in the York Suburban School District and “during the last four months of the third year have performed satisfactorily [Section 1108© of the Public School Code of 1949 as amended by Act 16 of 1996].” This professional status should be effective August 20, 2018.
      
      Laura Gordon
      Kiersten Handy
      Alexis Keller
      Amber Krzanowski
      Nicole Mostert
      Allyson Raffensberger
      Scott Wagner
    4. Re-assignment for 2018-2019
      Notification to the Board of the reassignment of Alexis Keller, 1st Grade Teacher at Yorkshire Elementary, to the position of Kindergarten Teacher at Yorkshire Elementary.
    5. Recommend Board approval of the following Volunteer Fall Coaches for 2018-2019:
      Jailyn Adams, Field Hockey
      Shannon California, Cross Country
      James Gleba, Cross Country
      Mikala Kin, Girls Soccer
      Christine Krebs, Cross Country
      Courtney Shaffer, Field Hockey
      Janner Torres, Football
    6. Recommend Board approval of the following Volunteers effective August 21, 2018:
      Kristen Bardolf
      Virginia Bare
      Amy Georgi
      Sean Georgi
      Emily Kelkis
      Linda Lighty
      Georgia Mazzola
      Dilliki McGaskey
      Kristen Poff
      Maura Rowand
      Amy Rowcliffe
      Kristina Schiffgens
      Barbara Thompson
7. Additional Committee Reports
Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of August 7, is provided.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  Mrs. Freireich reported a meeting is scheduled at the end of August.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported the new school year began last week and enrollment was down a little to start and continues to increase.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
Mrs. Schroeder reported the new school year begins tomorrow. The land was purchased and the new gymnasium building project is ongoing.
Recognition of Visitors
Board Meeting and Committee Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 7:54 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

Link to Meeting Video

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