Minutes 2023-05-30

York Suburban Board Of School Directors
Regular Monthly Meeting
May 30, 2023 – 7 p.m.
Indian Rock Elementary School – Multi-Purpose Room

M I N U T E S
(Approved on June 26, 2023)

Below is an update from the regular monthly meeting held on May 30, 2023. The meeting was conducted in the Mulit-Purpose Room of Indian Rock Elementary School. For additional information, please reference the school board website or the full video of the meeting.

  1. General Business – Mrs. Schroeder, Board President
    1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Board Members Roll Call
      1. Present: Pinal Desai, Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, and Michael Thoman. 
      2. Absent: None.
    3. An opportunity was provided for public comments.
      1. Two public comments were submitted electronically.  
      2. No in-person comments were made.  
    4. Approval of Minutes
      1. The minutes were approved for the planning meeting conducted on May 8, 2023.
  2. Treasurer’s Report – Mr. Sears
    1. The following financial reports for April 2023 were unanimously approved by the Board as part of a consent agenda. (1 – Sears, 2 – Robinson)
      1. Treasurer’s Reports
      2. General Fund Revenue Report
      3. General Fund Expenditure Report
      4. Summary Reports
        1. Capital Project, Capital Reserve, Food Service
      5. Check Summary Reports
        1. General Fund, Food Service, Capital Project, Capital Reserve
      6. Student Activities Fund Revenue Report
      7. Student Activities Fund Expenditure Report
      8. Student Activity Check Summary
  3. Board President’s Report – Mrs. Schroeder
    1. Mrs. Schroeder thanked everyone for a successful year and wished the Class of 2023 well.  
  4. Superintendent’s Report – Dr. Krauser
    1. Dr. Krauser presented the Superintendent’s Report. The following presentation links can be found in the Superintendent’s Report: 
      1. Recognition of retirees presented by Dr. Krauser.
      2. Celebration of Excellence: YSHS presented by Dr. Ellis.
      3. School Resource Officer recommendation presented by Dr. Lorfink.
      4. Priority #1 and #2 review and next steps presented by Dr. Krauser
      5. Priority #3 Capital Plan presented by Seth Wentz of Crabtree, Rohrbaugh, & Associates and Jessica Thompson.
    2. The Board unanimously approved the authorization of District Administration to employ personnel for positions previously approved by the Board, subject to limitations imposed by the 2023-2024 General Fund Budget, from the time period of May 31, 2023 – August 11, 2023. (1 – Freireich, 2 – Sullivan)
    3. The Board unanimously approved the Flexible Instructional Day Application.  (1 – Freireich, 2 – Robinson)
    4. The Board unanimously approved the following policy revisions. (1 – Robinson, 2 – Desai)
      1. 102 Academic Standards
      2. 113.2 Positive Behavior Support
      3. 114 Gifted Education
      4. 117 Homebound Education
      5. 150 Comparability of Services
    5. The Board unanimously approved the overnight field trip request from the Technology Student Association (TSA). It was noted that we are traveling with Downingtown TSA Chapters, which has chartered a coach bus. (1 – Freirecih, 2 – Robinson)
    6. Dr. Krauser recognized the following donations:
      1. A donation of $1,099.99 was received from the York Suburban Band Parents Association to purchase a new sound system. 
      2. A donation of $3,814.62 was received from the Indian Rock PTO for Book Club purchases. 
  5. Business Office Report – Mrs. Ciaciulli
    1. The following items were unanimously approved by the Board as part of a consent agenda. (1-Sears, 2-Sullivan)
      1. The Administration recommends Board approval of Stock and Leader, Attorneys at Law, as the School District Solicitor for 2023-2024. 
      2. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #46-000-03-0265.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023. The 2022 School Tax Face Amount was $2,249.51. 
      3. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-26-0035.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023. The 2022 School Tax Face Amount was $3,797.74.
      4. The Administration recommends the Board approve the agreement for participation in Child Nutrition Programs with the York County School of Technology for the 2023-2024 school year. 
      5. The Administration recommends Board approval of the Extended School Year Agreement with Specialized Education of Pennsylvania, INC at High Roads of Southern York to provide behavioral, social, emotional and special education services to students. The term of this agreement will begin on June 26, 2023 and end on July 27, 2023. 
      6. The Administration recommends Board approval of the Contract for Reservation of 5 Secondary Slots and 3 Elementary Slots with River Rock Academy for the 2023-2024 school year. 
      7. The Administration recommends the Board approve the 2023-24 breakfast and lunch prices as presented. There is no proposed increase over the 2022-23 school year.

        Lunch

        $2.50 Elementary

        $2.75 Secondary

        $3.70 Super Meal

        $4.02 Adult

        $4.70 Adult Super Meal

        Breakfast

        $1.40 Elementary

        $1.40 Secondary

        $2.07 Adult

      8. The Administration recommends the Board approve the Letter of Agreement with Pennsylvania Comprehensive Behavioral Health Services, LLC, Outpatient Psychiatric Clinic/Intensive Behavioral Health Services.
      9. The Administration recommends the Board approve the following 2023-24 depositories.
        1. ACNB – Adams County National Bank
        2. PSDLAF – Pennsylvania School District Liquid Asset Fund
      10. The Administration recommends the Board authorize the Business Office to perform all year-end budget transfers, make all necessary revisions to the district fund budget upon the auditor’s final adjustments to financial records, and assign fund balance amounts in accordance with the PA Public School Code and PA Department of Education regulation; and further, the Business Office will report said revisions to the Board during the meeting following the completion of the fiscal year audit.
      11. The Administration recommends the Board approve the Business Associate Agreement  effective March 30, 2023 and the  Memorandum of Agreement with Family First Health, effective September 1, 2023, through June 1, 2024, to provide state-mandated dental screenings for grades Kindergarten, Third, and Seventh at the cost of $375.00 per session. Services will also include preventative dental services for all grades at no cost to the district.
      12. The Administration recommends the Board authorize the Business Office to advertise and solicit qualifications for guarantee energy savings companies to conduct an energy conservation analysis and to provide services for the purposes of achieving reductions in energy consumption and demand.
    2. The Board unanimously approved the Financial/HR Software upgrade to Skyward Qmalativ. (1 – Desai, 2 – Sears)
    3. The Board unanimously approved the 23/24 capital projects in the amount of $3,302,750 as presented below. (1 – Robinson, 2 – Desai) 
      1. Motion to accept the base and alternate bids and authorize the administration to proceed with the 23/24 capital improvement for East York Elementary, YS Middle School, YS Facility Building, YS High School, and ValleyView Elementary. 
      2. Motion to reduce the 23/24 capital improvement projects at East York Elementary to exclude the chiller replacement, resulting in a cost reduction of the project of $ 250,000. 
    4. The Board unanimously approved the Real Property Tax Exemption Certificate for parcel #48-000-34-0162.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption. The estimated 2022 School Tax Face Amount is $8411.56. This property has been exempted since August 2018. (1 – Desai, 2 – Robinson)
    5. The Board approved the General Fund Budget for 2023-24 (as listed below). (1- Robinson, 2 – Freireich; Motion passed 6-3; Nay votes: Sears, Sanders, Thoman).   
      1. Approval of the General Fund Budget for 2023-24, including all allocations for planned expenditures of $70,452,561. The total includes a $200,000 budgetary reserve approved by the Board of Directors on April 24, 2023.  
      2. Approval of the following 2023-24 tax rates. 
        1. Real estate tax rate at 25.6858 mills. This represents a 4% increase which is at the state Act 1 index of 2.5%, and,
        2. 0.5% Earned Income Tax to remain in effect be placed on all residents of the district; and,
        3. 0.5% Real Estate Transfer tax to remain in effect on all real estate transactions of the district.

  6. Student Board Representative Report

    1. Ms. Soares provided information on the following items:
      1. Last day of school, May 31.
      2. Graduation
      3. Class of 2024 senior apparel store is open until July 16, 2023.
      4. Seniors should make an appointment for senior portraits.
  7. Committee Reports
    1. Personnel Committee Report – Mr. Robinson
      1. Consent Agenda: The following Personnel items were presented to the Board for consideration. Motions were made to approve the consent agenda. (1 – Robinson, 2 – Freireich)
        1. Employment 
          1. Recommend the board approve Leslie Freeman, Elementary Math Teacher at East York Elementary School, effective at the start of the 2023-2024 school year at $89,720 per year. This represents Masters (+60), step 4, of the YSEA negotiated agreement.
          2. Recommend the board approve Shane Regener, Summer Labor/Help at $11.00/hr, with a start date of June 5, 2023 pending completion of new hire paperwork and clearances.
          3. Recommend the board approve Joshua Reid, Summer Labor/Help at $11.00/hr, with a start date of June 5, 2023 pending completion of new hire paperwork and clearances.
          4. Recommend the board approve Danielle Devine, Learning Support Teacher at YS Middle School, effective at the start of the 2023-2024 school year at $88,970 per year. This represents Masters (+30), step 10, of the YSEA negotiated agreement. 
          5. Recommend the board approve MiKayla Illick, Speech Language Pathologist for multiple buildings, effective at the start of the 2023-2024 school year at $73,220 per year. This presents Masters, step 1, of the YSEA negotiated agreement. 
          6. Recommend the board approve Christine Laslo, Speech Language Pathologist for multiple buildings, effective at the start of the 2023-2024 school year at $79,595 per year. This presents Master’s (+15), step 4, of the YSEA negotiated agreement. 
          7. Recommend the board approve the following staff for extended school year instruction for Summer 2023: 
            1. Shelley Drahusz- Teacher
            2. Meg Mann- Teacher
            3. Katie Wolfe- PCA
          8. Recommend the board approve the following reappointments for Summer Labor/Help: 
            1. William Shaver
            2. Andrew Guiddy
            3. Samuel Czech
            4. Jack Gulley
            5. Coleton Runkle
          9. Recommend the board approve the following staff for 21 hours of Curriculum Development for Special Education Programming during the summer at the rate of $32.09/hr. 
            1. Intensive Learning Support:
              1. Jennifer Martin
              2. Ashley Adams
              3. Haley Laird
            2. Autistic Support
              1. Liz Sager
              2. Melissa Skimski
              3. Teri Amos
              4. Heather Peterson
              5. Marissa Haggerty
          10. Recommend the board approve the following staff for Summer Enrichment Camps for K-5 (funded by State Set-aside grant) at a stipend of $1200 per camp:
            1. Katie Barrett
            2. Annie Childs
            3. Erica Furjanic
            4. Karen Fornadel
            5. Jackie Geiple
            6. Elli Kauffman
            7. Jennifer Kozak
            8. Rebecca McCabe
            9. Jared Moore
            10. Danielle Robson
            11. Jennifer Small
            12. Chevronne Tyson 
            13. Amy Valdez
            14. Jamie Wolf
        2. Resignations/Retirements
          1. Recommend the board accept the resignation of Scott Shirey, Math Teacher at York Suburban High School, effective June 30, 2023.
          2. Recommend the board accept the retirement of Sharon Diaczun, Admin Assistant at York Suburban High School, effective June 30, 2023. Sharon is retiring after 25 years of service.-
          3. Recommend the board accept the resignation of William Taitt, Custodian at East York Elementary School, effective May 10, 2023. 
          4. Recommend the board accept the resignation of Brian Marshall, Assistant(#1) Coach for High School Football, effective May 24, 2023.
          5. Recommend the board accept the resignation of Kiersten Handy, German/Spanish Language Teacher at York Suburban Middle School, effective at the end of the 2022-2023 school year. 
        3. Leave of absence
          1. Recommend the board approve FMLA for Pamela Doll, Custodian, effective May 3, 2023 through May 25, 2023.
        4. Extra Curricular
          1. Recommend the board approve Madison Gaff as the High School Assistant (#1) Varsity Cheerleading Coach for the 2023-2024 fall and winter season, at $2,696 per year. 
          2. Recommend the board approve Matt Glennon as the High School Assistant (#1) Varsity Football Coach for the 2023-2024 school year, at  $3,370 per year.
          3. Recommend the board approve Brandon Nase, HS & MS Band (MS Band), tier 4, for the remaining 22-23 school year (March through May).
        5. Recommend the Board approve the following Volunteers:
          1. Sarah Ferber
          2. Courtney Howell
          3. Stevi Sprenkle
      2. The Board approved the Act 93 Agreement for July 1, 2023 through June 30, 2028. (1- Robinson, 2 – Freireich; Motion passed 9-0). 
    2. Communications Committee Report – Mr. Desai
      1. The Communications Committee meeting Minutes were provided from the February 13, 2023 meeting.
    3. Property and Finance Committee Report – Mr. Sears
      1. Mr. Sears provided a summary of the meeting held on May 15, 2023.
      2. The minutes were provided from the meeting held on April 17, 2023.
  8. Legislative Update – Mr. Robinson
    1. Mr. Robinson provided information on the following:
      1. A recap of Representative Fink’s visit to Mrs. Guiddy’s Indian Rock class on May 11. Her assistant, Mr. Fitzgerald was present as well. Later a group of district representatives met with Rep. Fink in the library to discuss the challenges facing public education today. Included in this group were Dr. Krauser, Dr. Gulley, Mrs. Guiddy, Mrs. Moin, Mrs. Mahorney, Mr. Evans, Mr. Sears, Mr. Sullivan, and Mr. Robinson.  
      2. On June 7, a team will be traveling to Harrisburg to attend the next hearing of the Basic Education Funding Commission. 
  9. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. LIU Joint Operating Authority 
      1. Budget was approved at a recent meeting.  
  10. York Adams Academy Report – Mrs. Freireich
    1. Preparing for graduation on Thursday, June 1, 2023. Over 50 students will be graduating, six of whom are from York Suburban. 
    2. Summer program will be available again for students to continue working over the summer months.  
  11. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
  12. York County School of Technology Report – Mrs. Schroeder
    1. Mrs. Schroeder provided information on the following:
      1. Members of the senior class participated in the programming competency test or the NOCTI test. It consists of a written exam and a performance component. 87% of the senior class scored competent or higher. Although there has been a slight decrease in scores, their objective remains focused on aiming for the 90th percentile range, where they were before Covid.   
      2. Summary of a visit from Representatives Jones and D’Orsie.
      3. Commencement is Tuesday, June 6 at the York Expo Center. 11 graduates are from York Suburban.
  13. Mrs. Schroeder thanked everyone for attending the meeting.
  14. A list of upcoming events was provided.
  15. The board meeting and committee meeting schedules were provided.
  16. An opportunity was provided for public comment.
    1. No public comments were made.
  17. The meeting was adjourned at 8:31 p.m.
Posted in SB-Minutes

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