Minutes 2023-11-28

York Suburban Board Of School Directors
Regular Monthly Meeting
November 28, 2023 – 7 p.m.
Ronald Provard Education Center

M I N U T E S

(Approved on December 4, 2023)

1. General Business – Mrs. Schroeder, Board President
   1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
   2. Board Members Roll Call
      1. Present: Pinal Desai, Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, and Michael Thoman.
      2. Absent: None.
   3. An opportunity was provided for public comments.
      1. One comment was submitted electronically.  
      2. No in-person comments were made.
   4. Approval of Minutes
      1. The minutes were approved for the planning committee meeting conducted on November 13, 2023.  
2. Treasurer’s Report – Mr. Sears
   1. The Board unanimously approved the following financial reports for October 2023 as part of a consent agenda. Motion, Sears, Second, Desai; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
      1. Treasurer’s Reports
      2. General Fund Revenue Report
      3. General Fund Expenditure Report
      4. Summary Reports
         1. Capital Project, Capital Reserve, Food Service
      5. Check Summary Reports
         1. General Fund, Food Service, Capital Project, Capital Reserve
      6. Student Activities Fund Revenue Report
      7. Student Activities Fund Expenditure Report
      8. Student Activity Check Summary
3. Board President’s Report – Mrs. Schroeder
   1. Mrs. Schroeder recognized the departing board directors, conveying gratitude on behalf of the York Suburban School District for their dedication and commitment. She presented plaques to each individual, honoring Mr. Posenau for ten years of service, Mr. Sears for ten years of service, and Mr. Thoman for eight years of service.  
4. Superintendent’s Report – Dr. Krauser
   1. Dr. Krauser presented the Superintendent’s Report.
      1. Focus Topics
         1. Mrs. Jenkins, a district social worker, provided information on the High School sensory room and the INDEPTH Program.
         2. Update on District Projects: Seth Wentz of Crabtree, Rohrbaugh, & Associates provided an update on the planning and design progress of district projects.
         3. Melissa Hughes of PFM Financial Advisors, LLC provided an analysis of approaches to new money financing.
         4. Mrs. Ciaciulli provided an update on construction and renovation funding.
      2. The Board unanimously approved the following policies.  Motion, Desai, Second, Freireich; Approval. Roll Call Vote, 9 members present, Motion carried 9-0.
         1. Policy 246 School Wellness
         2. Policy 137 Home Education Programs
         3. Policy 137.1 Extracurricular Activity and Interscholastic Athletic Participation by Home Education Students
         4. Policy 137.2 (New) Participation in Co-Curricular Activities and Academic Courses by Home Education Students
         5. Policy 137.3 (New) Participation in Career and Technical Education Programs by Home Education Students.
      3. Dr. Krauser acknowledged a donation from Brett G. Butler in the amount of $250 to the High School TSA Club for the Punkin’ Chunkin’ event.
5. Business Office Report – Mrs. Ciaciulli
   1. The Board unanimously approved items 1 – 4, 6, and 7 as part of a consent agenda. Item 5 has been pulled out for discussion and roll call vote.       Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0. 
      1. The Administration recommends Board approval of the SentinelOne Master Subscription Agreement with SentinelOne, Inc. to provide an endpoint protection solution to reduce the risk of cyber threats against our servers. The term for this agreement will be from 2023-26, with the first year at a zero cost and then $38/server/year for a total $1,330/yr in years 2 & 3. The workstations cost/benefit will be evaluated in the Spring of 2024.
      2. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-21-0092.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023 with a face amount of $3,569.56.
      3. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #48-000-23-0116.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023 with a face amount of $2,897.10.
      4. The Administration recommends the Board accept the Delp Snow Removal RFP for contracted services of snow removal at an hourly rate of $120 beginning December 1, 2023 through November 30, 2024. 
      5. This item was pulled and considered separately. The Administration recommends Board approval of the Wellspan Sports Medicine and Medical Services Agreement with Wellspan Health to provide medical services, athletic training services, concussion management, student grade level physicals, and medical consultation services for school nurses from July 1, 2023 through June 30, 2026.
         

         July 1, 2023-June 30, 2024	$45,000.00
         July 1, 2024- June 30, 2025	$46,125.00
         July 1, 2025- June 30, 2026	$47,278.00

      6. The administration recommends the board approve the merger and consolidation of the student organization known as the Green Club into The Greenhouse Club. All the funds currently held by the Green Club will be transferred to The Greenhouse Club’s fund.
      7. The Administration recommends approval of the Mid-Term Contract Addendum with Trane U.S. Inc. to provide preventive maintenance to the High School Chiller from September 1, 2023 through May 30, 2024 at a total cost of $3,192.00.
   2. The Administration recommends Board approval of the Wellspan Sports Medicine and Medical Services Agreement with Wellspan Health to provide medical services, athletic training services, concussion management, student grade level physicals, and medical consultation services for school nurses from July 1, 2023 through June 30, 2026.
      

      July 1, 2023-June 30, 2024	$45,000.00
      July 1, 2024- June 30, 2025	$46,125.00
      July 1, 2025- June 30, 2026	$47,278.00

      [Roll Call Vote] Motion, Desai, Second, Sanders; Approval. Roll Call Vote, Motion failed with a vote of 3-6 (Nay votes: Thoman, Sullivan, Desai, Sears, Sanders, and Posenau). 

6. Student Board Representative Report – Sophia Scalet
   1. Ms. Scalet provided information on the following:
      1. Honor Society Inductions
      2. Model UN trip to Princeton
      3. Impact Foundation’s holiday food and coat drive – Dec. 7 
      4. HS Musical Auditions for She Loves Me
      5. Club yearbook pictures 
      6. Club Spotlight – Quizbowl
      7. Ms. Scalet intends to contact the elementary schools and include any relevant information in upcoming board reports. 
7. Academic Standards & Curriculum Committee Report – Dr. Sullivan
   1. Dr. Sullivan gave a brief overview of the agenda for the meeting scheduled on Monday, December 11, 2023 at 5:00 p.m.
8. Communications Committee Report – Mr. Desai
   1. No report was provided. 
9. Personnel Committee Report – Mr. Robinson
   1. The Board unanimously approved the following items as part of a consent agenda, with a slight edit to item i2.  Motion, Robinson, Second, Desai; Approval. Roll Call Vote, 9 members present, yes. Motion carried 9-0.
      1. Employment 
         1. Recommend the board approve Daniel Kling, Middle School Assistant (#1) Wrestling Coach for the 2023-2024 season, with an annual salary of $2,700 in accordance with the YSEA bargaining agreement. This offer is contingent upon the successful completion of all new hire paperwork.
         2. Recommend the board approve Casey Shelow, Substitute Nurse at York Suburban School District, for the 2023-2024 school year, at the base rate of $135 per day, in accordance with the YSEA bargaining agreement, a rate set by administration. This offer is contingent upon the successful completion of all new hire paperwork. 
         3. Recommend the board approve Carla Reachard, Part-Time Paraprofessional at Yorkshire Elementary School, for the 2023-2024 school year, at $15.00/hr in accordance with the YSESP negotiated agreement. This offer is contingent upon the successful completion of all new hire paperwork.
         4. Recommend the board approve Anne House, Full-Time Intensive Learning Support Paraprofessional at York Suburban Middle School for the 2023-2024 school year, at $17.00/hr in accordance with the YSESP negotiated agreement. This offer is contingent upon the successful completion of all new hire paperwork. 
         5. Recommend the board approve Erin Gregory- Katindig, Full-Time Emotional Support Paraprofessional at East York Elementary School for the 2023-2024 school year, at $16.00/hr in accordance with the YSESP negotiated agreement. This offer is contingent upon the successful completion of all new hire paperwork. 
         6. Recommend the board approve Jack Gulley, as Substitute Custodian for York Suburban School District, at the substitute rate of $14.00 per hour. Jack is a current YS Summer help employee transitioning to substitute status, therefore, onboarding is not applicable.
      2. Substitutes
         1. STS Guest Teacher
            1. Jon Wilson
         2. STS Student Teacher
            1. Ethan Resh
      3. Whitsons
         1. Gabriella Palombo
      4. Volunteers
         1. Amanda Kelley
         2. Justin Leibensperger
         3. Audrey Pentz
         4. Andrew Ruth
10. Property & Finance Committee Report – Mr. Sears
    1. No report was provided.
11. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. No report was provided.
    2. LIU Joint Operating Authority Report 
       1. Mrs. Freireich reported that they began to update the feasibility study for the York Learning Center.
12. York Adams Academy Report – Mrs. Freireich
    1. Mrs. Freireich reported that 32 students are ready to graduate in January.
    2. Workplace opportunities are presented one day per month.
    3. Students and staff are excited about their holiday food drive. 
13. Legislative Update – Mr. Robinson
    1. Mr. Robinson provided information on the following.
       1. SB975
       2. The governor nominated new members to the state board to review charter school appeals. Lisa Kennedy, VP of School Board for the City of York was nominated.
       3. HB301
       4. SB843
       5. SB886
       6. Mr. Sears, Dr. Sullivan, and Mr. Robinson provided information from the BEFC hearing that took place in Harrisburg on November 16, 2023.
14. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
15. York County School of Technology Report – Mrs. Schroeder
    1. Mrs. Schroeder provided information on the 2024-25 budget.
16. Recognition of Visitors
17. Upcoming Events
18. Board Meeting & Committee Meeting Schedules
19. Public Comments
    1. The following public comments were made.
       1. Dawn Bentivegna (Durham Road) commented on various topics, including Mrs. Jenkins’ presentation, state testing for cyber school students, and the renovation/construction project.
       2. Christopher Kehr (Cambridge Road) commented on the renovation/construction projects. 
       3. Dan Rooney (1512 3rd Avenue) commented on the renovation/construction projects.
       4. Aaron Hill (Springettsbury Township) commented on the renovation/construction projects.
       5. Cathy Shaffer (Spring Garden Township) commented on various topics, including concerns about a memorial tree at East York. She extended gratitude to Mrs. Ciaciulli and acknowledged the departing board members. 
       6. Melanie Bair (Springettsbury Township) commented on various topics, including state testing for cyber school students and the renovation/construction projects.
20.  Board Comments / Recognitions
    1. Mr. Sanders commented on the Renovation/Construction section of the website.
    2. Mr. Sears stated that serving on the school board was an honor and privilege. 
    3. Mr. Posenau stated he served as a school board director for the kids, and that should always be the main focus.
    4. Mr. Thoman commented on Policy 707 and the execution of charges to club sports. 
21. Adjournment
    1. The meeting was adjourned at 10:20 pm.